Accounting Specialist I

2 months ago

Prescott, United States Yavapai County Full time
About the Position: Summary:

Role

Under general supervision, performs a wide variety of accounting and clerical work of routine to moderate difficulty supporting the financial management and operation specific to the assigned department.

Major Duties, Responsibilities

Performs accounting and bookkeeping operations unique to the division or department assigned; processes accounts payable by authorizing payment and entering payment information into financial and/or case management systems. Maintains related filing systems and makes journal entries; checks invoices against purchase orders for accuracy and forwards for approval to pay. Prints checks, obtains signatures and distributes through mail and/or pick up. Enters billing and/or claims information into computer, mails bills and receipts incoming payments. Audits payable, claims, purchase orders and/or invoices, checking for accuracy of data entry and adherence to County policies and procedures; researches and corrects errors. Accepts payments for bills and provides change and receipts to customers; posts and balances accounts receivable, sends through processing machinery and/or makes daily or weekly bank deposits; balances cash drawer; reconciles general ledger and deposits funds. Types letters, memos, charts, labels, reports, purchase orders, requisitions, forms, or other correspondence. Prepares complex, routine, and non-routine reports (including annual reports) as requested, including those required by local, state, and federal agencies utilizing a variety of software. May assist with research, preparation and revisions of presentation materials. Enters and retrieves information from a computer terminal; uses the computer system to retrieve a variety of daily, monthly, and yearly reports. Provides customer service and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information and answering questions. Opens, stamps, sorts, and distributes incoming, inter office, and outgoing mail. Files and retrieves documents from filing system. Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail, fax, or email. Performs other job-related duties as assigned.

Minimum Qualifications

Education:
High school diploma or equivalent.

Experience:
A minimum of four (4) years of experience in general bookkeeping and/or governmental accounting.

Additional Requirements:
Must possess a valid Arizona driver’s license.

Other Skills

Required Knowledge, Skills, and Abilities:

Knowledge of:

Principles, theories, practices, and concepts of accounting including cost accounting, governmental accounting, enterprise accounting and accounting analysis procedures. Policies and procedures, codes, ordinances, and departmental operating standards in assigned department. Report preparation and records management techniques. Applicable state, federal and local ordinances, laws, rules, and regulations. Basic principles and practices of accounting. Computer applications and hardware related to the functions of the job. Customer service techniques. File maintenance procedures and practices. Business English, spelling, grammar, punctuation, and composition. Clerical office practices and procedures. Research techniques and report writing. Current Microsoft Office software. Filing and recordkeeping.

Skill in:

Performing accounting and mathematical functions. Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees. Establishing and maintaining effective working relationships with employees, other agencies, and the public. Organization and adherence to detail.

Ability to:

Gather, analyze, audit, and interpret accounting records, financial statements, computer printouts and reports of financial and accounting systems for completeness and accuracy. Organize and prioritize workload to meet established deadlines. Maintain accurate and up to date records and documentation. Maintain confidentiality and discretion at all times. Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public. Keep management informed of key operating issues affecting the department. Remain current in knowledge required to perform assigned duties. Handle confidential matters and maintain discretion always. Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:

FLSA: Non-Exempt
Grade: 5
Classification: Classified
Safety Sensitive: No

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