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Admin (pharma MNC) #HMS

2 months ago

Mastic Beach, United States MyCareersFuture Full time

Roles & Responsibilities

Contract Admin Coordinator (Regulatory Dept)

12m + 1m completion bonus

Salary: 2500-2800 base max

Mon-Fri 8.30-5.30pmOther info: Other benefits include 18 days AL per annum, $400 outpatient claims per annum

JOB SCOPE

General Administrative Support

* Provide a full range of administrative and secretarial support to the Biopharmaceutical Group Regulatory Affairs Department in Singapore so as to ensure smooth operation of the team.

Coordination of Meetings/Conferences/Trainings

* Arrange and coordinate meeting/conference/training activities to ensure information on venue, time and people is communicated in advance.

* Coordinate with organizers on their meeting/training requirements and ensure the necessary room reservations and banquet arrangements.

* Prepare and distribute meeting minutes when required.

Travel

* When requested, assist the HRA West ASEAN, local RA team, and overseas Pfizer colleagues (where required) to liaise with the travel agency or manage Pfizer global booking system (e.g. PT&E) to arrange air tickets, visa application (CIBT), itinerary and book accommodation.

Correspondence

* Assist in preparation of departmental communication letters and report preparation and coordination.

* Sort and timely distribution of incoming mail/documents.

* Ensure all outgoing mail is promptly attended by mail or courier.

Upkeep of Files and Documents

* Update and maintain departmental files and records.

* Coordination and transfer of long storage/in-active documents to appointed long storage company.

* Update and maintain departmental share points and websites.