Supervisory Program Specialist

Summary

The Supervisory Program Specialist works as an integral component of the senior management of the Surgical Service of the VA Gulf Coast Veterans Health Care System. Services under the direct responsibility of Surgical Service include: Management of a high-volume 30-bed Acute Medical/Surgical Inpatient Unit, and an 8 bed Intensive Care Unit. Surgical Service is responsible for providing department management, budgets, staffing and support to clinics.

Duties

• Gathers and organizes narrative and statistical information using established methods, techniques, and precedents such as questionnaires, interviews, review of databases, and comparisons of past, present, and related program functions.
• Assembles and organizes administrative tasks and promotes efficient operations for administrative operations. Recognizes the different functions and motivations of various employees and groups within the Surgical Service and has the ability to communicate effectively with each in order to gather information, present recommendations and coordinate services.
• Plans, directs, and coordinates the operation of the section. Analyzes guidance against directives received from VISN and Central Office to determine application and assures proper interface with other Federal Agencies, State, and Local governments as relates to mission responsibilities and activities.
• Provides higher program management with reports, evaluated information, proposals, and similar products necessary for them to make effective decisions for program operations.
• Investigates facts; present conclusions, recommendations, and alternatives; obtain concurrence; develop alternate courses of actions; and mutually resolve problems.
• Interprets findings resulting from studies that are independently developed.
• Provides basic quantitative and qualitative analysis and evaluation for assigned projects to help meet established goals, measures, and objectives.
• Recommendations include modified work methods, procedural changes, systems variations, and acceptance of new technology developments.
• Counsels management in developing and maintaining sound organizational structures to ensure the effective use of people, time and money.
• Assists with budget formulation, justification, and execution; financial management; and financial reporting.
• Manages budget formulation and execution for a changing budget of administrative expenses involving different funding sources.
• Reviews financial reports and resolves discrepancies with the appropriate accounting office to ensure expenditures are properly authorized and documented.
• Monitors, evaluates, and initiates corrective action on operations organizational reports, policies, procedures and ensures accuracy, formatting, and meeting timeliness standards.
• Designs and implements policies, and procedures to manage administrative and personnel related functions.
• Evaluates and monitors compliance with program requirements recommending revisions and/ or additions to service/action performance improvement plans to meet the intent of accreditation standards.
• Reviews and evaluates guidance on various functions and procedures, identifies problem areas, and implements or recommends actions to improve procedures and increase efficiency.

Work Schedule: 7:00AM-4:30PM to be determined by supervisor - Subject to change based upon facility needs

AD HOC Telework: VA supports the use of AD HOC telework as a way to help attract and retain talented individuals in public service, increase worker productivity, and better prepare the agency to operate during emergencies. This position may be authorized for AD HOC telework. AD HOC Telework eligibility will be discussed during the interview process. AD HOC Telework to be determined by supervisor based upon facility needs.

Virtual: This is not a virtual position.

Position Description/PD#: Supervisory Program Specialist/PD018440

Relocation/Recruitment Incentives: Not Authorized

Critical Skills Incentive (CSI): Not Authorized

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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