Office Manager

2 weeks ago

Mountain View, California, United States Wayve Full time

Who we are

Our team is at the forefront of developing autonomous vehicles using cutting-edge technology such as deep learning, computer vision, and reinforcement learning. We are a fast-growing company with a multi-national, world-class research team working on building a better future for self-driving cars.

Our approach to building autonomous vehicles is unique, we don't believe in telling an algorithm how to drive through hand-coded rules and expensive HD maps. Instead, we believe that using experience and data will allow our algorithms to be more intelligent, capable of easily adapting to new environments.

Our goal is to be the first to deploy autonomous vehicles in 100 cities across the world, bringing autonomy to everyone, everywhere.

Where you will have an impact

We're looking for experienced and motivated individuals to join our journey in developing next-generation autonomous vehicles.

As an Office Manager/Receptionist, you will have the general tasks below:

  • Daily opening and closing of the office to ensure security and efficient use of resources
  • Greet and welcome guests as soon as they arrive at the office, directing them to the appropriate person or office.
  • Maintain office security by following safety procedures and controlling access via the reception desk (e.g., ensure visitors complete and sign the NDA, issue visitor badges, prevent nonauthorized people from entering the office, etc).
  • Event planning: Create proposals and submit budget requests, organize company events or meetings with outside vendors or locations. These events will include office socials, DEI events, and team offsites
  • Handle daily mail and package deliveries, including sending and receiving mail as well as managing courier services, in partnership with the Supply Chain team
  • Ensure the office is well-equipped and organized in all aspects, including the canteen area(s), general office supplies, restrooms, and more.
  • Manage budgeting and bookkeeping procedures for the office, including biannual line item submissions to Finance Team
  • Update company policies and ensure compliance with safety regulations.
  • Assist in the preparation of regularly scheduled reports and maintain office files.
  • Provide general support to visitors and resolve administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.

Challenges you will own

Additionally, larger-scale project opportunities may include:

  • Coordinating large-scale office move, including people, furniture, vehicles, and R&D resources
  • Assisting with the setup of a new, larger office space, including coordinating furniture and supply deliveries
  • Work with US Fleet Operations Lead to overhaul Health & Safety policies and procedures, or create where needed. This project could also include researching, vetting, and communicating with H&S auditors to review our office, workshop, and documentation
  • Corporate canteen management - Researching food, beverage, and coffee services, then being the main point of contact for those vendors

What you will bring to Wayve

We understand that everyone has a unique set of skills and experiences and that not everyone will meet all of the requirements listed below. If you're passionate about office management and culture and think you have what it takes to make a positive impact on the world, we encourage you to apply.

Essential

  • Organizational Skills: Ability to manage multiple tasks and projects simultaneously with meticulous attention to detail.
  • Communication Skills: Strong verbal and written communication skills to effectively interact with all levels of staff, external clients, and vendors.
  • Problem-Solving Skills: Capability to quickly find solutions to office issues and interpersonal conflicts, showing creativity and resilience.
  • Time Management: Proficiency in managing one's own time and the time of others to meet deadlines and prioritize tasks effectively.
  • Adaptability: Flexibility to adapt to changes in the workplace and the ability to handle multiple demands with a calm demeanor.
  • Customer Service Orientation: A strong focus on providing excellent service to both internal and external clients, ensuring their needs are met with professionalism.
  • Discretion and Confidentiality: Understanding the importance of handling sensitive information with discretion and maintaining confidentiality.

Desirable

  • Leadership and Teamwork: Ability to lead, motivate, and work well with diverse teams, fostering a collaborative and positive work environment.
  • Financial Aptitude: Basic understanding of financial and budgeting processes, including bookkeeping, invoicing, and managing office expenses.

What we offer you

  • Competitive salary and benefits
  • A dynamic and fast-paced work environment
  • The opportunity to shape the future of autonomous driving and tackle the biggest challenges of our time
  • Benefits such as catered lunches, employer-sponsored health insurance, therapy, daily yoga, yummy snacks and drinks, large social budgets, EV charging, unlimited L&D requests, and more
  • Dog-friendly office
  • This is a full-time role based in our office in Mountain View.

Wayve is built by people from all walks of life. We believe that it is our differences that make us stronger, and our unique perspectives and backgrounds that allow us to build something different. We are proud to be an equal opportunities workplace, where we don't just embrace diversity but nurture it - so that we all thrive and grow.

DISCLAIMER: We will not ask about marriage or pregnancy, care responsibilities or disabilities in any of our job adverts or interviews. However, we do look to capture information about care responsibilities, and disabilities among other diversity information as part of an optional DEI Monitoring form to help us identify areas of improvement in our hiring process and ensure that the process is inclusive and non-discriminatory.

  • Assistant Property Manager,

    7 days ago

    Mountain View, California, United States Multifamily Full time

    Job TitleAssistant Property Manager, )Job Description SummaryThe Assistant Property Manager is responsible for maintaining our communities to a market ready standard, ensuring high-level of service at all times. Assistant Property Managers are also responsible for building and motivating high performing teams to maximize the performance of the property.Job...

  • Senior Product Manager

    1 month ago

    Mountain View, California, United States VergeSense Full time

    Our CompanyThe workplace has undergone a complete transformation. Historically, occupancy was consistent; everyone worked in-office five days per week. But post-pandemic, occupancy is inconsistent, unpredictable, and dynamic, as work has become more flexible than ever before. To make decisions with confidence, workplace, CRE, and facilities management...

  • Space Planning Manager

    6 days ago

    Mountain View, California, United States CUSHMAN Full time

    Job TitleSpace Planning ManagerJob Description SummaryThe primary focus is to provide strategic space and occupancy planning expertise in support of long term supply and demand planning, real estate strategy, workplace design, space analysis and space efficiency within the Client's real estate portfolio. This role is responsible for developing workplace...

  • Facilities Project Manager

    6 days ago

    Mountain View, California, United States Wisk Full time

    At Wisk, we're transforming the future of urban mobility through safe, all-electric, autonomous flight. We are a passionate team working together toward a sustainable future, solving high-impact problems that have never been solved before. By delivering everyday flight for everyone, we're making it possible to spend less time getting there and more time...

  • Senior Product Manager

    3 days ago

    Mountain View, California, United States Skylo Technologies Full time

    Senior Product Manager We are an innovative, fast-paced wireless technology company backed by Eric Schmidt's Innovation Endeavors, Intel, Samsung, Boeing, SoftBank Group and DCM. We're based in Mountain View, and our world-class team has built the world's first commercial direct-to-device satellite network to connect handheld devices, wearables and IoT...

  • Operations Manager, Central Operations

    6 days ago

    Mountain View, California, United States Athelas Full time

    Every day, it feels like healthcare becomes less about the practice of medicine. Hospitals and private practices operate on razor-thin margins, caught between the bureaucracy of insurance companies and ballooning administrative costs. And technological advancements - from electronic health record systems to dictation software - have failed to live up to...

  • Environmental Engineer

    7 days ago

    Mountain View, California, United States Aerotek Full time

    Description: Most important aspect to this job is the Operations and Maintenance piece.This position will manage the company's operation and maintenance (O&M) services for groundwater and soil gas remediation systems and environmental sampling. The position includes supervising a team of environmental and remediation technicians, coordinating field...

  • Environmental Engineer

    6 days ago

    Mountain View, California, United States Aerotek Full time

    Job DescriptionThe most important aspect of this job is the Operations and Maintenance piece.This position will manage the company's operation and maintenance (O&M) services for groundwater and soil gas remediation systems and environmental sampling.The position includes supervising a team of environmental and remediation technicians, coordinating field...

  • Workplace Experience

    6 days ago

    Mountain View, California, United States Dynatrace Full time

    Company DescriptionDynatrace exists to make software work perfectly. Our platform combines broad and deep observability and continuous runtime application security with advanced AIOps to provide answers and intelligent automation from data. This enables innovators to modernize and automate cloud operations, deliver software faster and more securely, and...

  • Occupancy Planner

    3 days ago

    Mountain View, California, United States CUSHMAN Full time

    Job TitleOccupancy PlannerJob Description SummaryThe Occupancy Planner's primary focus is to oversee and provide tactical occupancy planning expertise in support of supply, capacity and demand of Client's portfolio of space in a specific geographic region. The planner will generate space layout options and group reorganization options in response to business...

  • Personal Assistant

    6 days ago

    Mountain View, California, United States Southwest Medical Resources Full time

    Personal Household assistantValley View TexasIntroductionWe are seeking a dedicated and detail-oriented Household Assistant to join our private residence. As a pivotal member of our home, you will be instrumental in maintaining the smooth operation of our household by providing a variety of support tasks, services and business task. This role is suited for...

  • Software Engineer,

    6 days ago

    Mountain View, California, United States City Storage Systems Full time

    Software Engineer, CSS - Mountain ViewWho we are At City Storage Systems, we're building Infrastructure for Better Food. We help restaurateurs around the world succeed in online food delivery. Our goal is to make food more affordable, higher quality and convenient for everyone. We're changing the game for restaurateurs, whether they're entrepreneurs opening...

  • Assistant Director of Admissions

    6 days ago

    Mountain View, California, United States Khan Lab School Full time

    ASSISTANT DIRECTOR OF ADMISSIONS POSITION DESCRIPTION Khan Lab School Role: Assistant Director of Admissions Program: Khan Lab School Location: Mountain View, CA Start Date: By July 1, 2024 Reports To: Director of Admissions ABOUT KHAN LAB SCHOOL In 2012, Sal Khan wrote The One World Schoolhouse , in which he outlines how modern education...

  • Business and Probate Litigation Associate

    9 hours ago

    Mountain View, California, United States gpac Full time

    I'm working with a highly respected full-service business law firm in Northern California. The firm isdedicated to providing exceptional legal services to their clients with a focus on integrity, professionalism, and results. Their team of experienced attorneys and legal professionals work collaboratively to deliver innovative solutions to complex legal...

  • Front Desk Agent

    7 days ago

    Mountain View, California, United States Shashi Hotel Full time

    GALLERY HOST/HOSTESSShashi Group, LLC is a hotel ownership, development, and management company with active properties in the San Francisco Bay Area and plans to further expand its geographic reach. With 5 distinctive properties, both branded and boutique, Shashi is well situated in the Silicon Valley market. At Shashi Group, we're culture focused. We...

  • Backend Software Engineer

    6 days ago

    Mountain View, California, United States CloudKitchens Full time

    Who we are At City Storage Systems, we're building Infrastructure for Better Food. We help restaurateurs around the world succeed in online food delivery. Our goal is to make food more affordable, higher quality, and convenient for everyone. We're changing the game for restaurateurs, whether they're entrepreneurs opening their first restaurant all the way...

  • Energy Storage and Power System IPT Lead

    6 days ago

    Mountain View, California, United States Wisk Full time

    At Wisk, we're transforming the future of urban mobility through safe, all-electric, autonomous flight. We are a passionate team working together toward a sustainable future, solving high-impact problems that have never been solved before. By delivering everyday flight for everyone, we're making it possible to spend less time getting there and more time...

  • Software Test Engineer

    1 month ago

    Mountain View, California, United States Reliable Robotics Full time

    We're building safety-enhancing technology for aviation that will save lives. Automated aviation systems will enable a future where air transportation is safer, more convenient and fundamentally transformative to the way goods — and eventually people — move around the planet. We are a team of mission-driven engineers with experience across aerospace,...

  • Sr. Engineer

    9 hours ago

    Mountain View, California, United States VergeSense Full time

    Our CompanyThe workplace has undergone a complete transformation. Historically, occupancy was consistent; everyone worked in-office five days per week. But post-pandemic, occupancy is inconsistent, unpredictable, and dynamic, as work has become more flexible than ever before. To make decisions with confidence, workplace, CRE, and facilities management...

  • Desktop Support Analyst 2

    6 days ago

    Mountain View, California, United States TEKsystems Full time

    Description: The role of Desktop Support Analyst 2 is to help employees with all facets of the corporate computing environment. The Desktop Support Analyst must combine an understanding of Mac & Windows with firsthand experience. Excellent communication and interpersonal skills combined with technical skills are essential to providing a "white-glove" level...