Admin Business Partner

4 weeks ago

San Francisco, California, United States Canva Full time

What you'd be doing in this role
This role is part of the close-knit Leadership Operations team here at Canva, and will provide strategic support to one of our global Leaders to extend their reach and capacity. Canva's Leadership Operations team mission is to empower Canvanauts around the world to achieve Canva's mission, strategy & goals as effectively as possible.
We move fast here at Canva, and this role will certainly keep you on your toes. We are looking for someone super-efficient, who loves nothing more than to anticipate needs, get stuff done, and is able to suggest solutions when identifying issues.
About the team
As an Admin Business Partner (ABP) to Canva's Leadership team, your role is to partner with the lead to support their day-to-day administration and operations to ensure they're set up for success. Reporting into Canva's Leadership Operations role, you'll work hand in hand to ensure that the administrative needs of the leaders are prioritised and supported. You will also have a cohort of ABPs to knowledge share, contribute to and support each other along the way. The successful candidate will be a key contributor to Canva's global mission to empower the whole world to design and do the most good possible.
What you'll do

  • Time management: You'll ensure the Lead's time is used efficiently through calendar management, coordinating meetings and tracking action items and follow ups.
  • Meeting preparation: You'll prepare for meetings by coordinating and assisting in building any materials and research.
  • Travel planning: You'll plan for travel by managing both logistical travel arrangements as well as trip itineraries.
  • General administration: You'll help out with a wide range of business and personal tasks as they come up including expenses, documentation and any other ad hoc requests.
  • Team activities: You'll support the organisation of season openers, celebrations, gifts and off-sites, ensuring everyone is empowered to do the best work of their life and having the best time doing it.
  • Be a Real People Person: You'll build strong relationships with key stakeholders within the company, this will be critical to ensuring that there is the right two-way visibility between the team and the business.
  • Own the day to day: You'll be making sure that the group lead's time is spent in the most impactful areas by triaging meeting requests, and owning the inbox and flow of requests


What we're looking for

  • Experience empowering a leader one to one or a group of leaders through strong administrative support (we're looking for a google suite and productivity ninja)
  • A team player with excellent communication skills and high emotional intelligence. You love building and maintaining relationships with key stakeholders around the business.
  • You're a quick learner, and comfortable in a fast paced and ambiguous environment. You're always looking for new ways to make things more efficient and solving problems in scalable ways making sure things get done the smart way not the hard way.
  • You're a great listener, seeking to understand what has been tried in the past and how we can continue to improve our ways of working.
  • You've got great attention to detail , you're highly organised and are comfortable building out all sorts of communications - from written communications to Canva presentations.
  • Keen presentation and great design skills (Canva's made that bit easy).
  • Someone who can anticipate what's next or what's needed, and you've got a bias for action, constantly striving to get things done.
  • You're happy to roll up your sleeves with any task, keeping the bigger picture in mind, with no task being too small if it makes the team around you more effective.
  • Experience supporting a Lead in the Legal or Finance specialty is highly desirable.


What's in it for you?
Achieving our crazy big goals motivates us to work hard - and we do - but you'll experience lots of moments of magic, connectivity and fun woven throughout life at Canva, too. We also offer a stack of benefits to set you up for every success in and outside of work.
Here's a taste of what's on offer:

  • Equity packages - we want our success to be yours too
  • Health benefits plans to support you and your wellbeing
  • 401(k) retirement plan with company contribution
  • Inclusive parental leave policy that supports all parents & carers
  • An annual Vibe & Thrive allowance to support your wellbeing, social connection, office setup & more
  • Flexible leave options that empower you to be a force for good, take time to recharge and supports you personally


Check out for more info.
At Canva we value fairness, and we strive to provide competitive, market-informed compensation whilst ensuring internal equity within the team in each region. We make hiring decisions based on your skills, experience and our overall assessment of what we observed and learnt in the hiring process. The target salary range for this position is $184,000 to $283,000. When calculating offers, we make salary decisions based on market data and candidates' skills and experience.
Check out for more info.
Other stuff to know
We make hiring decisions based on your experience, skills and passion, as well as how you can enhance Canva and our culture. When you apply, please tell us the pronouns you use and any reasonable adjustments you may need during the interview process.
Please note that interviews are conducted virtually.
#LI-hybrid #LI-NG2
Join the team redefining how the world experiences design.
Hey, g'day, mabuhay, kia ora,你好, hallo, vítejte
Thanks for stopping by. We know job hunting can be a little time consuming and you're probably keen to find out what's on offer, so we'll get straight to the point.
Where and how you can work
Our flagship office is in Sydney, Australia, but we've made our way from down under, to a hub in San Francisco, which is now home to our US operations. We offer flexibility in how and where you work. That means if you want to do your thing in the office (if you're nearby), at home or a bit of both, it's up to you.

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