Executive Director,

3 days ago

West Falmouth, Massachusetts, United States West Falmouth Library Full time

Position Description: Executive Director
(ED)

Context

The West Falmouth Library (WFL) is an independent nonprofit
operating in the heart of historic West Falmouth since the
mid-1870s. We are a gathering place offering books and media, as
well as educational, informational, and cultural events. Our dual
roles as a knowledge center and community hub remain vital as we
adjust to our patrons' and our community's evolving needs;
expanding information, media, and technology choices; and changing
funder preferences.

First and foremost, we are a library. As an
independent library, we must raise funds annually and
through an endowment to sustain ourselves. Our independence enables
us to offer a unique space for community programming and services
that generate operating income. We can leverage the extensive
resources of the Cape Libraries Automated Materials Sharing (CLAMS)
network, our own collections, and our dedicated staff to fulfill
our function as a library.

As a library, we define ourselves as a "community third space
institution", reflecting our hybrid role. Remaining a third space
institution (i.e., both library and community hub) provides the
context for our strategic plan and operating focus. It offers a way
to continue differentiating ourselves, expanding our patronage, and
exerting greater influence and impact in an environment already
rich in cultural resources.

We seek an Executive Director (ED) who can lead us as a
community third space institution. The ideal candidate would
bring a love of libraries and learning (and possibly library
management credentials) as well as experience running a small
community non-profit.

General Description

The Executive Director reports to the Library's Board of
Directors and serves as both strategic and operational leader in
accordance with the board's plans and policies. This means
overseeing daily library operations and developing professional
staff, submitting grants, organizing and hosting special events and
programs that generate positive net income, and directing ongoing
and launching new programs. The Executive Director also represents
the Library to patrons, the Town of Falmouth, and the community at
large.

Responsibilities fall into three categories:

Working with the Board to execute the Library's
Strategic Plan,

Engaging with the Board to identify and address
community and library needs, providing direction for
library resource development, and evaluating the library's
effectiveness in meeting the needs of professional staff, patrons,
and the community;
Raising funds in support of our Strategic Plan
(Please see #3 below;)
Implementing our new brand identity as a third
space organization via the Come Find Yourself Here...
campaign; shepherding the redesign of web, marketing, and
promotional materials consistent with the new brand identity;
Advising the board in library matters and
keeping it informed of relevant issues and developments at the
regional, state, and national levels, attending all board meetings,
providing monthly reports on library activities and important
issues, participating actively in discussions, and contributing
ideas and suggestions during deliberations;
Working closely with the board's committees,
specifically finance, governance, development, programs, and
special events;
Making policy recommendations to the board.
Implementing and interpreting policies adopted by it. (Policies
should include, but not necessarily be limited to, collection
development, personnel, use of library facilities, and circulation
of materials;)
Preparing and managing a budget, including
initial preparation and recommendations, offered jointly with the
Treasurer for Board approval. Approving all invoices for payment by
the Treasurer. Overseeing receipt and recording of all income
received and preparing reports to the treasurer. Preparing
bi-weekly payroll worksheets for the payroll service.

Directing library operations and managing
staff

Supervising, directly or through delegation, library
services, operations, and activities, including, but not limited
to

Selecting and culling materials, as well as developing the
overall collection;
Cataloging and other technical service operations;
Managing reference services for children, adults, and young
adults and other services provided to the general public and
special user groups;
Engaging with the community: promoting the library and forming
partnerships;
Ensuring the library building and grounds are maintained;
Scheduling and supervising the use of the meeting rooms;
Developing an effective library professional staff team, taking
into account the unique knowledge, skills, and abilities of current
personnel;
Managing paid professional staff, including annual evaluations
against board-agreed goals and measures; administering agreed
compensation and incentive structures;
Overseeing the development, maintenance, and staff training for
computer operations, including hardware, software, networks, and
website updates;
Monitoring local, state, and federal laws and regulations
applicable to library operation and taking actions to ensure
compliance as appropriate. Overseeing the preparation of annual
reports, state reports, and state aid forms and providing other
information for reports as needed.
Ensuring the library is represented at CLAMS consortium
meetings.

Providing leadership to our financial and
organizational development goals as a third space non-profit
organization:

Researching opportunities for grants and then preparing grant
requests to town, state, and Federal agencies and private and
public foundations;
Administering and reporting on awarded funds;
Researching, cultivating, soliciting, and stewarding donor
prospects, including individuals, foundations, and businesses;
Developing, organizing, and enabling the Library's volunteer
resources;
Developing and implementing a public relations/marketing
program to promote and publicize the library's collections,
services, and programs consistent with our new brand identity;
Advising the board on the best organizational structures,
roles, and reporting relationships needed to ensure our continuing
success.

This position description is not intended to be a complete
statement of all duties, functions, and responsibilities that
comprise this job. The Library Director's job also includes any
other duties that may be deemed necessary by the Board of
Directors.
Qualifications

We are seeking a leader with executive experience in the
non-profit sector. This will ideally, but not necessarily include
library experience. A passion for libraries and an enthusiasm for
learning library operations are vital. Candidates without library
experience or training must be willing to enhance their skills in
specific areas deemed critical to overseeing a library.

A bachelor's degree or equivalent is required, as is prior
experience in a supervisory position.

Strong interpersonal, oral, and written communication skills, as
well as customer service skills, are important. An outgoing and
empathetic interpersonal style and high emotional intelligence are
critical for developing and maintaining effective working
relationships with staff, patrons, the Board of Directors,
community organizations, and volunteers.

Strong technology and computer skills, including knowledge of
internet use, proficiency in MS Word and Excel, typical library
online services, and some social media, are needed. A
willingness to learn library-specific systems (e.g., the CLAMS
operating system) is important.

Last but not least, the successful candidate will show evidence
of commitment to the WFL's core values of community service,
openness and inclusion, transparency, and personal and
organizational integrity.

This position entails full-time oversight.
Given the nature of our work, this means being present and visible
in the library to support staff and engage with the community. That
said, we are flexible in accommodating work arrangements on a
case-by-case basis.

Benefits

Compensation and benefits are commensurate with qualifications
and experience.

∞

The West Falmouth Library is committed to maintaining a
welcoming, inclusive, and open environment for its staff, patrons,
volunteers, board, and members of the community.


We ask interested candidates to submit their qualifications
electronically to
Please include a letter outlining your interest in the position and
highlighting your qualifications, along with a current curriculum
vitae.

References and background checks will be required for finalist
candidates.

West
Falmouth Library

An independent non-profit community library

575 West Falmouth Highway

West Falmouth, MA 02574

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