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Assistant Project Manager

2 months ago

Oklahoma City, Oklahoma, United States System One Full time

Assistant Project Manager - Logistics

Employment Type: Full Time

Date Posted: 8/23/2024

Location: Remote

Pay Range: Negotiable

Job Number: JO

Primary Function

The Project Management Logistics function is part of the Operational Logistics unit within our client's Creative & Brand Operations organization, a critical part of Brand Marketing and an In-House Creative Agency. The role demands experience with business operations, high-level project organization and management, invoicing, communication and collaboration, data input, attention to detail, partner relationships and integration, and productivity in a fast-paced environment.

Logistics project management involves data input, organization, communication and attention to detail across invoicing, technology, and operations efforts in a timely manner. This role is functionally supportive to supplier relationship management and logistics and ensures assignments are delivered on time, within budget, adhere to high quality standards and risk acceptance and meet team expectations. Assistant PM Logistics daily tasks include invoice reviews, data input, time/timeline management, file management, meeting management, and project coordination and coverage across efforts as needed.

Payrate: $60k

Duties & Responsibilities

  • Support of relationship management and logistics project management, working with Leads, as assigned
  • Invoice management for in-house agency efforts, as assigned
  • Lead timeline development, communication/process documentation, file management, and meeting management
  • Project management tasks for program efforts as assigned leveraging a workflow tool like Asana or Workfront
  • Prepare and maintain operations status reports, recaps, timelines and other management inputs as needed
  • Proactive partnership and collaboration with operations team, as well as internal and external partners as needed
  • Execute to ensure zero campaign delivery risk
  • Help to create and maintain relationships with various partners
  • Coverage for Operational Logistics, as needed
  • Perform other duties as assigned

Skills & Qualifications

  • Exceptional attention to detail, organization and multi-tasking skills
  • Exceptional self-motivation and self-starter mindset and demonstrated sense of urgency, with a verified approach
  • Strong problem‐solving skills
  • Demonstrated strong written and verbal communication skills
  • Ability to interface effectively with a variety of people to establish productive, ongoing relationships
  • Displays a positive and proactive attitude
  • Actively listens to others, collaborates and acts independently upon gaining information
  • Ability to maintain high level of professionalism and confidentiality
  • Proficiency with MS Office; Specifically, able to create recaps, PPT decks, timelines, forms, tables, charts and formulas
  • Proficiency with Workfront, Asana or other Project Management workflow tools
  • Experience with Salesforce, Oracle or other internal documentation tools and dashboards

Education & Experience

  • B.A. or B.S. in Business, Management, Communication, Marketing, Advertising or related field required OR 6+ years equivalent experience in lieu of degree
  • 4+ years management experience, including contracts, workflows, invoicing, timelines
  • Intermediate to senior level experience working with workflow technology tools that facilitate project management e.g. Asana, Workfront or equivalent

To Apply

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Diversity Inclusion & Customer Service Statement

TeamPeople, a division of System One, is an organization dedicated to providing superior customer service. Outstanding customer service encompasses everything from performing the technical, creative and operational aspects of our jobs to the best of our ability, to going the extra mile to assist our customers and colleagues in any way. TeamPeople not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

We respect, value and celebrate the unique attributes, characteristics and perspectives that make each person who they are. We also believe that bringing diverse individuals together allows us to collectively and more effectively address the issues that face our customers. It is our aim, therefore, that our partners, strategies and investments reflect these core values. TeamPeople is dedicated to providing superior customer service and is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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