See more Collapse

Coordinator, Educational Conferences

4 weeks ago

Williamsburg, Virginia, United States Colonial Williamsburg Full time
Who We Are

Founded in 1926, the Colonial Williamsburg Foundation is a private, not-for-profit educational, historic, and cultural institution that owns and operates one of the largest and best-known museum complexes in the world. Our mission is "that the future may learn from the past" through preserving and restoring 18th-century Williamsburg, Virginia's colonial capital. We engage, inform, and inspire people to learn about this historic capital, the events that occurred here, and the diverse peoples who helped shape a new nation. Today, Colonial Williamsburg is the largest living history museum in the U.S. The Historic Area is the 301-acre restored colonial capital with 88 original buildings and 525 buildings reconstructed to how they appeared in the 18th century through extensive archaeological, architectural, and documentary research. The Historic Area is staffed by highly trained, historically dressed interpreters and expert tradespeople who bring the 18th century to life. The Foundation also owns and operates two world-class museums, the DeWitt Wallace Decorative Arts Museum, and the Abby Aldrich Rockefeller Folk Art Museum, and a renowned research library, the John D Rockefeller Jr Library. Additionally, Colonial Williamsburg is home to five world class accommodations at the Williamsburg Inn, Williamsburg Lodge Autograph Collection, the Griffin Hotel, the Williamsburg Woodlands Hotels and Suites and the unique Colonial Houses in the Historical Area. Visitors may also indulge in food and drink at our many on site restaurants and taverns that blend a historically inspired dining experience with today's evolved tastes. Each year over 5 million people visit Williamsburg and another 20 million engage with us digitally.

Essential Functions:

  1. Supports the office in the planning and execution of on-and-offsite programs. Work includes, but is not limited to:
  2. Assisting with the creation of and maintaining invitation and response lists;
  3. Assisting with preparation for print and digital save-the-dates, invitations, name badges, advertising documents (such as brochure mailers), emails for pre-and-post-event communication, event programs, and other materials for attendee packets,
  4. When necessary, provides staff support at on-site events, including set-up and removal of conference materials, guest and staff check in and directional assistance.

  5. Assists in maintaining operation plans for events and implementing logistical requirements and other related activities as necessary.
  6. Assists with scheduling volunteers and recruiting staff volunteers to assist with events
  7. Provides telephone and email coverage for Educational Travel and Conferences registrations and general inquiries, including but not limited to:
  8. Answering questions and completing registrations over the phone or via email (requires an understanding of the events, programs, and procedures)
  9. Proving basic and reasonable 'tech support' for virtual attendees

  10. Assists with building necessary web components for events within event management system, including (but not limited to):
  11. Registration Paths
  12. Front-facing informational site for registration
  13. Streaming platform components for virtual attendees
  14. Email communications (before, during, and post-conference)
  15. Post- Conference Surveys

  16. Organizes and maintains files and forms pertaining to Educational Travel and Conferences, such as:
  17. Scholarship Applications
  18. Survey Results
  19. Forms necessary for information gathering (presentations, workshops, bus trips)

  20. Handles routine correspondence, may schedule meetings pertaining to Educational Travel and Conferences
  21. Performs other related duties as required.
    Supervision to be Exercised:

    Indirect: May provide direction to volunteers and staff assisting with staffing events.

    Position Type:

    Regular/FT: 37.5 hours per week

    Must be able to work beyond 37.5 hours per week as required for events

    Required and Preferred Education and Experience:

    Required:

    Knowledge, skills and abilities generally gained through a high school education/GED plus 3-5 years progressively responsible administrative/events experience. Proficiency in Excel and Word and experience in database management. Guest/Customer service experience, and proven communication skills with both in-person and remote guest correspondence and recovery.

    Preferred:

    Experience using Cvent Event Management or other similar web-based registration system. Experience with graphic design (such as Canva) and familiarity with print and digital publications. Experience with virtual programming and/or assisting others with minimal 'tech support' over the phone/email. Familiarity with Colonial Williamsburg policies, brand, and mission.

    Qualifications:(List minimum knowledge, skills, and abilities to perform the job successfully.)

  22. Must be proficient in Microsoft Office Suite (including but not limited to Excel, Word, Teams, Sharepoint and Powerpoint).
Must be comfortable working with online web-based registration systems.
Ability to communicate well orally and in writing.
Excellent skills in the proper use of the English language and proofreading; ability to plan, coordinate and work independently, exercise sound judgment, confidentiality, and discretion; ability to establish and maintain productive working relationships, to understand and follow instructions, to adapt to changing work priorities and perform duties under pressure.
Ability to interact comfortably with guests, donors, and other constituents.
Source: Hospitality Online

We have other current jobs related to this field that you can find below

  • Conference Services Manager

    2 days ago

    Williamsburg, Virginia, United States Williamsburg Lodge Full time

    Who We AreFounded in 1926, the Colonial Williamsburg Foundation is a private, not-for-profit educational, historic, and cultural institution that owns and operates one of the largest and best-known museum complexes in the world. Our mission is "that the future may learn from the past" through preserving and restoring 18th-century Williamsburg, Virginia's...

  • Group Reservations Coordinator

    2 weeks ago

    Williamsburg, Virginia, United States Colonial Williamsburg Foundation Full time

    Role Overview: The Group Reservation Coordinator is responsible for managing room reservations for conference groups at a Colonial Williamsburg Hotel. Designates blocks of hotel sleeping rooms for conference groups using Passkey reservation system. Creates secure websites for attendees to book rooms online. Manages room inventory in Passkey, MARSHA, and...

  • Group Reservations Coordinator

    7 days ago

    Williamsburg, Virginia, United States Williamsburg Lodge Full time

    The Group Reservation Coordinator designates a block of sleeping rooms, creates a website to reserve those rooms and manages the inventory allotment for each conference group staying in a Colonial Williamsburg Hotel.Essential Functions: Designates blocks of hotel sleeping rooms assigned to conference groups in a web-based reservation system called Passkey....

  • Corporate Human Resources Coordinator

    1 month ago

    Williamsburg, Virginia, United States OTH Hotels & Resorts Full time

    BASIC FUNCTION: The Human Resources Coordinator is responsible for supporting a variety of responsibilities within the department including, but not limited to, administrative duties, recruiting, training, employee relations, record-keeping, etc. Provide occasional support to other departments as assigned.QUALIFICATIONS: EDUCATION, KNOWLEDGE, TRAINING, &...

  • Corporate Human Resources Coordinator

    4 weeks ago

    Williamsburg, Virginia, United States OTH Hotels & Resorts Full time

    BASIC FUNCTION: The Human Resources Coordinator is responsible for supporting a variety of responsibilities within the department including, but not limited to, administrative duties, recruiting, training, employee relations, record-keeping, etc. Provide occasional support to other departments as assigned.QUALIFICATIONS: EDUCATION, KNOWLEDGE, TRAINING, &...

  • Banquet Set-Up Supervisor

    4 weeks ago

    Williamsburg, Virginia, United States Williamsburg Lodge Full time

    Who We AreFounded in 1926, the Colonial Williamsburg Foundation is a private, not-for-profit educational, historic, and cultural institution that owns and operates one of the largest and best-known museum complexes in the world. Our mission is "that the future may learn from the past" through preserving and restoring 18th-century Williamsburg, Virginia's...

  • Banquet Set-Up Supervisor

    1 month ago

    Williamsburg, Virginia, United States Williamsburg Lodge Full time

    Who We AreFounded in 1926, the Colonial Williamsburg Foundation is a private, not-for-profit educational, historic, and cultural institution that owns and operates one of the largest and best-known museum complexes in the world. Our mission is "that the future may learn from the past" through preserving and restoring 18th-century Williamsburg, Virginia's...

  • Quality Improvement Coordinator

    2 weeks ago

    Williamsburg, Virginia, United States Sentara Full time

    City/State Williamsburg, VA Overview Work Shift First (Days) (United States of America) $10,000.00 Sign-On Bonus, 2 year commitment. The Quality Improvement Coordinator will provide direction and ensure that operating metrics are met regarding the clinical quality, operational efficiency, patient care, and patient experience. Qualifications: * Exemplifies...

  • Marketing Coordinator

    2 weeks ago

    Williamsburg, Virginia, United States U.S. Lawns Full time

    Full time schedule Full Time 8:00am -5:00pm Job Description JOB SUMMARY:The Marketing Coordinator has the responsibility to provide support to the Director of Marketing for all marketing activities. To perform administrative duties for the Marketing Department. In addition, the marketing coordinator coordinates and implements marketing communication projects...

  • Marketing Coordinator

    2 weeks ago

    Williamsburg, Virginia, United States Brookdale Senior Living Full time

    Job Details Join the Brookdale Chambrel Williamsburg team today 338 unit Assisted Living, Memory Care and Independent Living Community nestled in the charming historic town of Williamsburg, Virginia. Williamsburg is known for its beautifully reserved colonial architecture and living history of museums. Bus-line accessibility Jeans Day Fridays Monthly...

  • Resident Activity Coordinator

    4 weeks ago

    Williamsburg, Virginia, United States Brookdale Senior Living Full time

    Responsible for the ever-evolving implementation of the Engagement 3.0 philosophy (Friendships First, Programs Second and Purpose Partners), including promotion of culture with Sales partners and prospects.Provide subject matter expertise to the community leadership team regarding engagement and quality of life for residents.Requires at least one year of...

  • Radiology Service Coordinator

    2 weeks ago

    Williamsburg, Virginia, United States Sentara Healthcare Full time

    Radiology Services Coordinator at Sentara Williamsburg Geddy Outpatient Care CenterThis job opportunity is for a Full-Time Day shift at Sentara Williamsburg Geddy Outpatient Care Center with GREAT BENEFITS. The Radiology Services Coordinator will handle the order entry process, communication and guest relations, medical record maintenance/analysis, patient...

  • Guest Service Coordinator

    2 weeks ago

    Williamsburg, Virginia, United States Colonial Williamsburg Company Full time

    Who We Are Founded in 1926, the Colonial Williamsburg Foundation is a private, not-for-profit educational, historic, and cultural institution that owns and operates one of the largest and best-known museum complexes in the world. Our mission is "that the future may learn from the past" through preserving and restoring 18th-century Williamsburg, Virginia's...

  • guest service coordinator

    2 weeks ago

    Williamsburg, Virginia, United States Colonial Williamsburg Company Full time

    ** GUEST SERVICE COORDINATOR** **Job Category****:** HOSPITALITY **Requisition Number****:** GUEST001435 Showing 1 location **Job Details** **Description** **$500 Sign on Bonus Available** **Essential Functions:** Ensure high quality and consistency of guest service as per Hotels standards Communicate with guests before, during and after their stay, using a...

  • Sales Coordinator

    1 month ago

    Williamsburg, Virginia, United States Residence Inn Williamsburg Full time

    OverviewOpportunity: Sales CoordinatorPerforms administrative functions in support of property sales leaders. Your Growth PathSales Manager or Front Office Manager – Director of Sales or General ManagerYour FocusPromptly answer telephone calls and communicate relevant account information to managers and departments.Type and process correspondence,...

  • Sales Coordinator

    4 weeks ago

    Williamsburg, Virginia, United States Residence Inn Williamsburg Full time

    OverviewOpportunity: Sales CoordinatorPerforms administrative functions in support of property sales leaders. Your Growth PathSales Manager or Front Office Manager – Director of Sales or General ManagerYour FocusPromptly answer telephone calls and communicate relevant account information to managers and departments.Type and process correspondence,...

  • Team Coordinator Supply Chain

    4 weeks ago

    Williamsburg, Virginia, United States Sentara Health Full time

    City/StateWilliamsburg, VAOverviewWork ShiftFirst (Days) (United States of America)Sentara is hiring a Team Coordinator for Supply Chain in Williamsburg, VirginiaThis is a Full-Time Day shift opportunity with GREAT BENEFITSSentara Williamsburg Regional Medical Center, a Certified Primary Stroke Center, has 145 licensed beds and features the latest healthcare...

  • Team Coordinator Supply Chain

    2 months ago

    Williamsburg, Virginia, United States Sentara Health Full time

    City/StateWilliamsburg, VAOverviewWork ShiftFirst (Days) (United States of America)Sentara is hiring a Team Coordinator for Supply Chain in Williamsburg, VirginiaThis is a Full-Time Day shift opportunity with GREAT BENEFITSSentara Williamsburg Regional Medical Center, a Certified Primary Stroke Center, has 145 licensed beds and features the latest healthcare...

  • Oncology Nurse Navigator RN

    4 weeks ago

    Williamsburg, Virginia, United States Sentara Full time

    City/StateNorfolk, VA OverviewWork ShiftFirst (Days) (United States of America) Sentara Oncology Service Line is hiring an Oncology Nurse Navigator RN to join their team. This is a full-time position with day shift hours and great benefits. The Oncology Nurse Navigator will primarily support neuro-oncology and breast cancer patients. Requirements:-3+ years...

  • Administrative & Fiscal Coordinator, Graduate Program (Data Science)

    2 weeks ago

    Williamsburg, Virginia, United States William & Mary Full time

    Position InformationPosition Number 01283WPosition Title Administrative & Fiscal Coordinator, Graduate Program (Data Science)Employment Category Full Time OperationalLocation William & MaryDepartment 3KEA10 Data ScienceUnit Mission StatementData Science is the study and application of methods that extract knowledge and uncover insights from frequently large,...