Human Resources Coordinator

4 weeks ago

Virginia Beach, Virginia, United States Fortis Solutions Group Full time

Job Details

Level

Entry

Job Location

Virginia Beach, VA - Virginia Beach, VA

Position Type

Full Time

Education Level

High School

Travel Percentage

None

Job Shift

Office

Job Category

Human Resources

Description

As the HR Coordinator you will play a crucial role in supporting our HR department's operations within the region. You will work closely with team members and management to facilitate HR-related tasks, maintain records, and contribute to a positive work environment for all employees. As the HR Coordinator, you will support all human resources and recruiting functions of the region, ensuring an exceptional experience for all employees and candidates.

Essential Duties and Responsibilities:

  • Coordinate and complete new employee onboarding, including preparing orientation materials, conducting orientation sessions, ensuring all required documentation is completed and personnel files are properly maintained.
  • Complete employee offboarding, ensuring documentation is in good order and saved and the employee has been informed and given relevant paperwork. Enter separation requests (PAFs) in the HRIS for the region. Coordinate with payroll as needed.
  • Facilitate requests to update employee personnel records, including personal details, job changes, promotions, and performance evaluations. Facilitate the submission of corresponding PAF's (Personnel Action Forms) and confirm the execution of those changes through payroll. Support the administration of compensation programs by entering bonus requests and compensation change requests into the HRIS.
  • Serve as a reliable point of contact for employee inquiries and concerns, addressing them with professionalism and confidentiality (ie: payroll, benefits, timekeeping, training, referrals, leave requests, etc.).
  • Engage with local leadership team to support a positive employee experience.
  • Complete regular reports and facilitate system data change entries within the HRIS to include employee email addresses, assigned supervisors, shifts, pay rates, labor allocation, department, etc. Audit and correct discrepancies as required.
  • Execute HR-related administrative tasks such as email correspondence, scheduling meetings, and preparing reports.
  • Support regional recruiters with recruitment activity as needed, including interview scheduling, conducting phone interviews, applicant follow up, drug screen processing, references, hiring events, etc.
  • Serve as the point of contact for local Employment Agencies in the coordination and placement of temporary personnel at assigned locations.
  • Be the primary point of contact or backup for the plant access control system (fobs to enter the building) and the video boards, learning how to update and refresh the slides on a regular basis.
  • Maintain and update employee personnel records according to company standard, including personnel files, medical files and HR databases. Ensure confidentiality and security of employee data at all times.
  • Support employee engagement initiatives (fun committee, employee recognition, employee anniversary and birthday celebrations, etc) at assigned plants.
  • Escalate employee relations issues up to the plant General Manager and/or Regional HR Manager, as appropriate.
  • Ensure compliance with relevant laws and regulations regarding record-keeping of all documents, files and reports, that adhere to government (DOL, EEOC) requirements.
  • Support HR team with ad hoc projects, audits, benefit open enrollment, etc.
  • Provide an exceptional service experience to company employees and candidates.
  • Perform other administrative duties as assigned.

Qualifications

Requirements:

Education and Experience:

  • HS (GED) required.
  • At least one (1) year of experience in a similar Human Resources support role (Admin, Coordinator, Assistant), preferably in a manufacturing environment.
  • Valid driver's license with acceptable clean motor vehicle record (MVR).

Job Knowledge, Skills, and Abilities:

  • Must be outgoing, friendly, professional.
  • Excellent verbal and written communication skills.
  • Customer-centric philosophy, team player.
  • Able to collaborate effectively with others in the organization.
  • Ability to think creatively and solve problems.
  • Organized and detail oriented with the ability to prioritize daily tasks.
  • Ability to maintain confidentiality.
  • Experience with Microsoft Office (Outlook, Word, PowerPoint, calendar, etc.) and Google applications.
  • Able to operate all standard office equipment (phones, computers, copy machine, fax, scanner, printer, projector, etc).

Supervisory Responsibilities:

  • None.

Training Requirements:

  • Willing to attend required training courses or sessions related to the job as assigned.

Physical Demands:

  • Must be able to perform routine, repetitive office functions.
  • Pass a pre-employment drug test and subject to random drug screening.

Work Environment:

  • Regular exposure to dust and noise in the production environment.

Personal Protective Equipment:

  • Safety shoes and eye protection are highly recommended in the production area.

Travel requirements:

  • None.

Fortis Solutions Group is committed to a diverse and inclusive workplace. We are an equal opportunity employer and therefore, do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.

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