Management and Program Assistant

3 weeks ago

Watkins, Minnesota, United States Department Of Transportation Full time
Summary

Serves as a Management and Program Assistant for Atlanta Certificate Management Office (CMO).

Duties

FV-E Duties:

You will perform basic and routine tasks under the general direction of the Office Manager, Frontline Manager, or Administrative Officer personnel in day-to-day operations of the office.

Apply limited experience and detailed knowledge to plan, perform, and complete administrative and clerical assignments. You will have some understanding of how administrative assignments contribute to the overall mission of the organization. You will prepare various reports and compose and type routine correspondence such as letters and memorandums. You may serve as the time and attendance focal point for the office. Verify time and attendance information and report discrepancies to manager. You will ensure travel authorizations and other travel documents are prepared accurately and comply with regulatory guidelines. Review office procurement requirements for supplies, equipment, and services. Coordinate and prepare appropriate procurement requests utilizing various system applications.

FV-F Duties:

You will perform a combination of routine, multiple and varying assignments under the limited direction of the Field Office and Front Line Management team.

Assist the Office Manager and Frontline Management Team, as well as the Administrative Officer, in day-to-day operations, and may act as a lead for other support staff to coordinate multiple assignments for the Field Office.

Perform back-up duties in the absence of the Administrative Officer. Work activities typically support multiple projects/programs and contribute to the objective of the organizational unit. Apply experience and advanced knowledge to plan and perform administrative assignments for projects/programs.

You will be responsible for compiling, tracking and analyzing data; providing advanced computer assistance; scheduling meetings; preparing correspondence; providing written or oral explanation of organization policies; and coordinating the implementation of new office policies and systems.

You will utilize a variety of software programs to accomplish assignments. You will provide guidance to lower level administrative support staff for handling routine problems and issues. Utilize the government travel system as necessary, and assure compliance with established procedures and cost accounting data.

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