San Juan County Extension Office Manager

Available Title(s):

151E-YN_CS_NPS – Fiscal Specialist 1

Business Title:

San Juan County Extension Office Manager

Employee Type:

Classified

Time Type:

Part time

Position Term:

12 Month

Position Details:

Summary of Duties:

Performs higher level administrative, fiscal and technical duties for the county director and provides office management support for 6-8 other employees.

Duties include providing administrative support to the county director and program coordinators (including 4-H, Agriculture, Master Gardeners); establishing and maintaining fiscal record keeping systems, coordinating purchasing functions and expenditure control, budget reconciliation, maintaining and processing travel expense records, compiling fiscal reports, monitoring grants, and performing other related duties as assigned; interfacing with both county and WSU fiscal and administrative systems and staff; assisting with office outreach and reporting by assisting with and creating content for flyers, publications, website, social media, and news outlets; manage supply and equipment inventory and office systems, provide training and troubleshooting as needed. Provide program coordinators and county director with support in facilitating outreach to diverse community populations.

Required Qualifications:

Three years of fiscal record keeping experience; OR equivalent education/experience.

• Must be able and willing to travel year round with reliable transportation.
• While using a private vehicle for official business, the successful candidate must have current automobile liability insurance (meeting the requirements described in RCW and RCW and will possess a valid driver's license.
• Ability to work remotely as needed.
• Must be able and willing to work a flexible schedule including evenings and weekends..
• Finalist(s) for this position will be subject to a pre-employment background check as a condition of employment.

Preferred Qualifications:

• Experience with Microsoft Office word processing, databases, spreadsheets, graphics, publishing, communications and web search engines.
• Experience in budgeting; fiscal, grant and contract management.
• Customer service experience.
• Experience with graphic design, social media, website management and promotion.
• Spanish language skills.

Additional Information:

Area/College: WSU Extension
Department Name: Ag and Natural Resources
City, State, Zip: Friday Harbor, WA 98250

Department Link:

Monthly Salary: Range 40 A-M $3,376.00 to $4,497.00 at 100% FTE $2,025.60 to $2,698.20 at 60% FTE

Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC OR applicable Collective Bargaining Agreement.

WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

For a more detailed summary of benefits offered by WSU for classified staff visit: .

Find total compensation here: .

Overtime Eligibility: OT Eligible

FTE: 60%

Position Type: This is a Permanent position.

Posting Close Date: Applicants must submit their completed application by Friday, November 3, 2023 at 11:59 p.m.

Screening Begin Date: 11/03/2023

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload the following required documents to their online application.

External candidates, please upload all documents in the "Resume/CV" section of your application. Internal candidates, please upload all documents in the "Resume/Cover Letter" section of your application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:

• Resume
• Cover Letter

Once your application has been submitted, you will not be able to log back in and upload/ submit any additional documents. Please ensure all required documents are submitted the first time.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: v), Washington State TDD Relay Service: Voice Callers: ; TDD Callers: , f), or .

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