Meeting & Events Manager (Hybrid in RTP, NC). Job in Raleigh Allied-IT Jobs

3 weeks ago

Raleigh, North Carolina, United States IMI Assn Exec Full time

Applicants should be based near Research Triangle Park, North Carolina to provide in-person services for our clients in the state. Relocation is the responsibility of the applicant.

IMI Association Executives Inc. is a full-service association management company (AMC), a for-profit organization that manages associations and non-profits to help them grow and prosper. We offer the expertise, staffing, and resources that allow non-profits to manage day-to-day operations and advance their long-term goals.

IMI BELIEVES IN:

  • Accountability - Taking ownership of our actions and outcomes as a team.
  • Collaboration - Working as a cohesive unit, leveraging each other's strengths.
  • Expertise - Continuously adapting and honing our skills and knowledge to excel in our roles.
  • Dedication - Going the extra mile, driven by passion and dedication to our mission.

We're looking for a Meeting and Events Manager who is passionate about making a difference likes to wear different hats, and wants to have their creativity and new ideas valued.

WHAT YOU'LL DO

As a Meetings and Events Manager, your role will involve working with the Meetings and Events Team to help plan, organize, and execute IMI clients' meetings and events. Your responsibilities will include

  • Coordinating all logistical aspects of IMI clients' meetings and events, including researching venues and vendors, contracts negotiation and review, meetings and events specifications, food and beverage, audio visual requirements, arranging for room blocks, off-site functions, receptions, and layout of specialized areas and exhibits.
  • Collaborate with IMI clients' leadership to develop engaging and informative meeting and event programs. This may involve identifying relevant topics, securing speakers, and coordinating educational sessions.
  • Work with the IMI Account Executives/Managers and/or the Marketing and Communications team to create marketing collateral related to IMI clients' meetings and events.
  • Manage and oversee golf tournaments, including preparation, vendor & venue contracts, finances, registration, sponsors, execution, activities, and overall logistics.
  • Manage and oversee trade show scheduling, planning, execution and logistics.
  • Manage exhibitor and sponsorship sales, including space assignment and benefits fulfillment.
  • Create and manage IMI clients' meetings and events budgets, including estimating costs, tracking expenses, and ensuring that meetings and events are executed within budgetary constraints.
  • Oversee the registration process for IMI clients' meetings and events, including online registration systems, and provide support throughout the registration process including monitoring and reporting registration numbers.
  • Supervise on-site operations including coordinating with venue staff, managing event registration, overseeing room set-up, and troubleshooting any issues that arise.
  • Gather feedback from attendees and evaluate the success of IMI clients' meetings and events.
  • 20% Travel - Applicants should be based in North Carolina to provide in-person services for our clients in the state. Relocation is the responsibility of the applicant.

WHAT YOU'LL NEED:

  • Exceptional customer service skills.
  • Excellent communication skills.
  • Ability to think through problem-solving situations critically.
  • Ability to multitask and work well under pressure.
  • Proficiency with Microsoft Office Suite.
  • Amazing organizational skills with consistent attention to detail.
  • Ability to prioritize and complete multiple tasks within deadlines with minimal supervision.
  • Four-year college degree preferred.
  • Professional credentials, i.e., CAE, CMP, PMP, etc. preferred
  • Experience with continuing medical education requirements a plus
  • Able to work collaboratively with other association departments and staff

WHO YOU ARE:

  • Tenacious. You are determined to succeed and are driven by a desire to make a difference.
  • Resourceful. You are self-motivated and love reading and learning about new ways of doing things.
  • Flexible. You can pivot to unexpected situations and are comfortable with a bit of chaos and uncertainty.
  • Humble. You understand that no task is too big or too small and are willing to roll up your sleeves and offer an extra pair of hands. Also, you embrace feedback with open arms.
  • Embrace feedback with open arms.
  • Eternal Optimist. You are a positive person and know how to look on the bright side.

WHY YOU WILL ENJOY WORKING AT IMI:

  • It's never dull. No two days are the same. One day you could be processing conference registrations and packing for the conference and then switch gears to assist in developing a new member campaign.
  • It's flexible. Want to take an extended lunch? No problem. Prefer earlier or later hours? No problem.
  • You learn and use all sorts of skills. There are many opportunities to learn and hone a variety of skills.
  • We are making the world better with visions like "Transforming society by optimizing movement to improve the human experience "
  • Amazing people. We get to meet and work with amazing people every day. People who are working each day to make the world better.
  • Virtual tacos. That's right, virtual tacos. Send a team member a taco emoji to show praise and appreciation or to simply put a smile on their face.

WHAT OTHERS SAY ABOUT WORKING AT IMI:

"Why I'm Here: Upper management listens to our ideas and provides feedback. I'm viewed as a person with a life and not just an employee. The FUN committee. The ability to ask questions and gets lots of valuable feedback from other staff. I like helping people, and non-profits provide that."
Glassdoor Employee Review
()

"Perfect Landing Place For People With Strong Work Ethic and a Drive to Help Non-profits: The great thing about being a part of the association management company (AMC) model is the amount of support and knowledge you have right at your fingertips. The president is incredibly passionate about the company, the employees, and the clients and will do whatever it takes to ensure everything is working properly. The company has a great vibe with a family-like structure. It is full of dedicated and passionate individuals, and each one of them brings something to the table."
Glassdoor Employee Review

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