Current jobs related to Invoice Processor - Baltimore, Maryland - State of Maryland - MD State Department of Education

Introduction

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The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and�career success in the 21st century. With excellent stewardship from our�divisions, we oversee State and federal programs that support the needs of�a diverse population – students, teachers, principals, and other educators�throughout Maryland.\r

GRADE

ASTD8\r

LOCATION OF POSITION

Nancy S. Grasmick Education Building\r
200 W. Baltimore Street�\r
Baltimore, MD 21201\r

POSITION DUTIES

The main purpose of this position is to verify and process invoices utilizing the Advance Purchasing and Inventory Control System (ADPICS) and the Relational Statewide Accounting and Reporting System (R*STARS) on behalf of MSDE Headquarters and its clients from either the Division of Rehabilitation Services (DORS) or Child Care Administration.�\r
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Job Duties include:�\r
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Verifies Headquarters invoices to purchase order information.�\r
Reconciles invoices and vouchers posted against purchase orders.�\r
Processes invoice to voucher in ADPICS.�\r
Compiles weekly listing of posted invoices and reasons for invoices that are processed as late.�\r
Answers internal and external, written or verbal, inquiries regarding payment status of invoices or documentation needs of the Comptroller's office.�\r
Completes follow up on invoices that are unable to be posted within two business days due to unfinished requisitions or purchase orders or incomplete invoice documents\r
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MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.\r
Experience: One year of experience reviewing, verifying, recording, adjusting and balancing financial transactions.\r
Notes:\r
1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.\r
2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.\r
3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience. \r
4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience. \r

DESIRED OR PREFERRED QUALIFICATIONS

1. Experience verifying financial transactions\r
2. Experience processing invoices\r

LIMITATIONS ON SELECTION

This position is limited to contractual, temporary or contingent employees of the Maryland State Department of Education who work in the Division of Business Services/Accounting.\r
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SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all MSDE employees.\r
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SELECTION PROCESS

lease make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.\r

BENEFITS

STATE OF MARYLAND BENEFITS\r
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FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment, as well as upload a Resume. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.\r
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All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.\r
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Inquiries can be made to , TDD Appropriate accommodations can be made for individuals with disabilities.\r
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If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at TTY Users: Call via Maryland Relay.\r
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Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.\r
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As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply.\r
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We thank our Veterans for their service to our country.\r