Pre-Award Finance Coordinator
3 weeks ago
Job Description
Job Summary
Collaborates with investigators, scientific team members and leaders to coordinate the
preparation, processing and submission of grant proposals and Clinical Trial Agreements. Ensures submissions are in compliance with agency and institutional policies. Interprets grant and contract requirements/regulations and funding agency guidelines. Prepares, analyzes, and revises detailed proposal budgets; prepares in-depth projections of salaries, benefits, procedural/supply costs and overhead. Advises investigators on regulations, guidelines, and deadlines for proposal submissions, staying cognizant of current changes and trends in federal and sponsor regulations that impact the pre-award aspect of grant & clinical trial submission process.
Essential Functions
- Reviews and completes pre-award financial activities for department approved clinical trials including but not limited to request/creation of Medicare Coverage Analysis, creation of internal cost budget following organizational policies and clinical trial billing regulations.
- Negotiates clinical trial budget and payment terms associated with clinical trial protocols and protocol amendments.
- Serves as a liaison between clinical teammates, investigators, sponsors/CROs, and Central Research Offices.
- Provides weekly updates on clinical trial budget & agreements in pre-activation phase and at time of receipt of protocol amendments.
- Gathers information from Clinical Trial protocol and/or agreement for execution of sub-contract with external vendors.
- Completes pre-award grants administration process in accordance with federal
- guidelines.
- Provides leadership to ensure effective and efficient grant & clinical trial budget development.
- Manages grant application process including completion of pre-submission
- documentation, preparation of accurate application package, approval of budget,
- coordination of submission to central office and funding agency, and tracking of
- final proposal.
- Resolves complex, sensitive, and other non-routine issues related to grant/Clinical Trial administration & contract negotiation.
- Gathers information from a variety of federal, state and private granting agencies.
- Interprets grant and contract requirements, funding agency guidelines and billing compliance requirements.
- Provides consultation and technical services to support faculty and team
- members in developing internal & external grant proposals that support the mission and
- goals.
- Prepares monthly monitoring reports for department to include upcoming
- proposal deadlines, report deadlines and other administrative renewals.
- Coordinates with the Office of Grants and Contracts/Sponsored Programs regarding grant requests from faculty and team members.
- Advises leadership/faculty of grant funding programs/opportunities. Reviews and disseminates information from sponsor's regarding deadlines.
- Ensures on-time submission of necessary documentation and monitors electronic
- submission processes. Maintains archives on submitted external proposals and
- contracts.
- Oversees establishment of new awards, reviews new grants and awards for
- compliance and requirements. Serves as a liaison between department and other
- units on all pre-award matters.
Physical Requirements
Requires periods of standing, sitting, walking, and some light lifting.
Education, Experience and Certifications
Bachelor's Degree in Business, Accounting, Finance or related field required. 4 to 6
years of directly related experience required.
About Us
Atrium Health is one of the nation's leading healthcare organizations, connecting patients with on-demand care, world-class specialists and the region's largest primary care network. A recognized leader in healthcare delivery, quality and innovation, our foundation rests on providing clinically excellent and compassionate care.
We've been serving our community since 1940, when we opened our doors as Charlotte Memorial Hospital. Since then, our network has grown to include more than 40 hospitals and 900 care locations ranging from doctors' offices to behavioral health centers to nursing homes.
Our focus: Delivering the highest quality patient care, supporting medical research and education, and joining with partners outside our walls to keep our community healthy.
About the Team
Our Mission Statement, Vision and Values
Our Mission: To improve health, elevate hope and advance healing - for all.
Our Vision: To be the first and best choice for care.
Our Values: We recognize that employees are our most valuable asset. We have identified four core values we hold in the highest regard: caring, commitment, integrity and teamwork.
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