Director of Procurement

4 weeks ago

Jacksonville, Florida, United States Jacksonville University Full time

Position Title
Director of Procurement & Campus Services

Department
Controller's Office

Position Reports to (Position Title)
AVP of Financial Management & Controller

Status
Full Time/Exempt

Job Summary
The Director of Procurement will be responsible for advancing the university's procurement strategies to develop financial and operational efficiencies through strategic sourcing, purchasing and supply chain management. The incumbent will work to drive cost savings, innovation, and best practices in procurement processes while adhering to university policies and standards. In addition, the incumbent will oversee the university post office and printing departments. The incumbent will report to the AVP of Financial Management and Controller.

Supervisory Responsibilities
Will supervise four (4) personnel: purchasing coordinator, printing/copying associate and post office supervisor and associate.
Duties/Responsibilities
Develop and execute strategic sourcing strategies that align with the university's goals and objectives.
Manage the strategic sourcing function, to advance efficiency, cost reductions, and
adhere to procurement best practices.
Negotiate contracts and maintain strong and effective relationships with suppliers to secure cost-effective deals and high-quality services.
Perform market analysis to identify trends, risks, and opportunities to determine sourcing strategies.
Procurement.
Work closely with various university stakeholders to determine procurement needs, product specifications, and service standards.
Collaborate cross-functionally to align sourcing strategies with organizational goals, leveraging technology to enhance inter-departmental communication and decisionmaking.
Establish and monitor procurement Key Performance Indicators (KPIs), reporting on metrics such as cost savings, supplier performance, and process improvements.
Ensure procurement activities comply with relevant laws, regulations, and university policies.
Review, update, develop, and improve university policies, processes, and technology supporting procurement services.
Oversee continuous improvement of the sourcing function, mentoring team members and fostering a culture of innovation and agility.
Develop and implement procurement training programs for both internal staff and university personnel.
Drive supplier business reviews with key suppliers and stakeholders aimed at continuous improvement in cost and service.
Provide Sourcing project management skills and processes, leadership and facilitation where required with key stakeholders.
Perform other projects and duties as deemed necessary by management.
Required Skills/Abilities
In-depth knowledge of procurement laws, regulations, and best practices.
Exceptional analytical, problem-solving, and decision-making abilities and abilities to understand and work with the complexities of higher education.
Demonstrated leadership skills with the capacity to mentor and develop a team.
Strong communication and interpersonal skills, capable of effective collaboration across departmental lines.
Proficient in the use of procurement software and technology and preferred experience in Ellucian ERP.
Attention to detail, while being able to prioritize/multitask based on need.
Education, Certificates, Licenses, & Experience
Bachelor's degree in business administration, supply chain management, or related disciplines preferred.
Professional certifications in supply chain management (e.g., CPSM or CSCP).
A minimum of 5 years of strategic sourcing or related experience in the procurement of goods and services and contracts and at least 5 years in a leadership role.
Prior experience within higher education preferred and a proven track record in contract negotiations and supplier relationship management with a complete understanding of the end-to end procurement processes.
Physical Requirements
Ability to work in an office environment with extensive use of computer and telephone.
Ability to lift and carry up to twenty pounds; ability to read, write, handle and process paper documents.
Manual dexterity to efficiently operate a computer keyboard and other business machines.
Vision sufficient to read written communications and computer display screens.
Adequate hearing to communicate effectively in person and by phone.

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