Advancement Associate

1 month ago

Boca Raton, Florida, United States Saint Andrew's School Full time

About Saint Andrew's School

Saint Andrew's School is an independent, co-educational school for grades PreK-12. Saint Andrew's is both a day school and a boarding school, educating students from across the United States and throughout the world. As a college preparatory school in the Episcopal tradition, Saint Andrew's welcomes students of all faiths, customs, cultures, and beliefs. "Honor Above All," academic excellence and education in Mind, Body, and Spirit reflect Saint Andrew's experience. We are committed to educating the "whole child" while instilling a dedication to lifelong learning.

Position Summary

Saint Andrew's School seeks employees who are committed to our mission to build a community of learners, provide excellence in education, and nurture each student in Mind, Body, and Spirit. We encourage applications from individuals whose backgrounds and experiences will help us promote an inclusive school culture. We are committed to respecting the dignity of each member of our community, and we strive to recruit a diverse and talented faculty and staff.

The Advancement Associate is responsible for presenting a welcoming environment to visitors to the Advancement Office, assisting Advancement office staff as well as the Major Gifts staff as assigned by the Director of Institutional Advancement.

Duties and Responsibilities

  • Provide direct support to the Director of Institutional Advancement. Prioritize and respond confidently to routine communications, maintain calendar, schedule appointments, and meetings as needed.
  • Input data and maintain portfolio for the Director of Institutional Advancement in Raiser's Edge.
  • First contact for Advancement calls. Professionally screen calls, routing requests and questions to appropriate personnel.
  • Professionally greet visitors, provide professional cordiality, and notify the Advancement staff member of a visitor.
  • Maintain Advancement Office and Director of Institutional Advancement calendars.
  • Maintain calendars and agendas for meetings that include, HOS and Advancement, Advancement Office internal meetings, CFOO and Advancement, Advancement and Board Chair meetings.
  • Order and prepare appropriate materials and gifts for major gift meetings, stewardship and major donor events including donor research, profiles, handouts, and other materials as needed and maintain RSVPs for said events.
  • Assist Director of Donor Relations and Stewardship with endowment reporting.
  • Collaborate with the Advancement Services team and stay current on best practices.
  • Process purchase orders for Major Gift Office events and expenses.
  • Provide support for Advancement Office functions, including alumni, auction, and parent events as directed by the Director of Advancement.
  • Responsible for keeping the main office area professional-looking and tidy, requesting School Dude services when necessary.
  • On a regular basis, order office and kitchen supplies. In collaboration with the Director of Development, notify members of the Advancement Staff when orders are being processed, in compliance with budgetary requirements.
  • Sort and distribute mail daily. Pick up mail from the Mailroom when needed.
  • The Advancement Associate will be responsible for other duties as assigned by the Director of Institutional Advancement
    • Bachelor's degree required.
    • 2-3 years of related work experience, preferably in an independent school setting.
    • Raiser's Edge experience preferred.
    • Working knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Suite platforms.
    • Detail-oriented, with strong organizational, analytical, and planning skills.
    • Excellent ability to prioritize and manage multiple tasks and a variety of demands.
    • Initiative and independence in carrying out responsibilities.
    • Commitment to maintain confidentiality and a high degree of accuracy in donor records.
    • Desire to collaborate with others and ability to work as a team member.
    • Ability to work effectively with people of diverse backgrounds and promote a positive working environment.
    • Ability to communicate effectively and relate well to parents, faculty, staff, and others while maintaining appropriate confidentiality.
    • Possesses problem solving capabilities with a high degree of integrity, ethics, and dedication to the mission of the school. Physical Demands : Must be able to sit, stand, walk, bend, lift, and for the majority of the work day. May be required to lift up to 25 pounds.

      Saint Andrew's School is committed to providing equal opportunity in all employment practices without regard to age, gender, race, religion, color, sexual orientation, gender identity or expression, national origin, ancestry, citizenship status, marital or familial status, pregnancy, disability or handicap, genetic information, military status, or any other protected status in accordance with the requirement of all federal, state, and local laws.

      Saint Andrew's is a drug-free workplace. All employees must successfully maintain an acceptable Level II criminal background check. Saint Andrew's School may, in its discretion, modify or adjust the position to meet the school's changing needs.

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