Conference Project Manager, Admin Group

4 days ago

Portland, Oregon, United States Diversified Communications HQ Full time

The Conference Project Manager will be a key member of the Admin events team. They will manage the overall execution of conference programming for the Admin portfolio of events. This role will align and collaborate with content, editorial, marketing, and sales teams to support the creation of the conference program at the portfolio's annual events. This role is the key contact for conference presenters leading up to and during events. The Conference Project Manager is the primary contact for vendors and partners who host content in conjunction with the conference program, providing them with logistical information and support.

  • Manage the call for proposal process and/or program development as supported by the Editorial teams.
  • Establish timelines and processes that support conference programming milestones and ensure deadlines are met.
  • Collaborate with internal teams on strategy to meet event goals and ensure accurate communication is aligned with marketing and sales initiatives.
  • Responsible for ensuring workflows in the conference content management tool (SessionBoard) create efficiency and alignment between internal departments.
  • Maintain a high level of speaker relationship management through the distribution of invitations and speaker agreements, as well as the collection of speaker agreements, presentations, session information, etc.
  • Manage speaker logistical needs including registration, housing, and travel.
  • Works as a team player to develop and share key conference program objectives aligned with content, marketing, and sales goals and initiatives.
  • Recommends innovative opportunities and efficiencies to expand the conference offerings and grow conference revenue.
  • Collaborate with external content experts and internal content leads (Content Managers/Editors) on programming design and session room layout and needs.
  • Consultation and coordination with Ops and Event Project Manager on AV, and room sets.
  • Determines and manages breakout/layout of all session and event space at venues.
  • Responsible for creating, reviewing, revising, and submitting conference signage documents and staging guide sheets.
  • Works closely with Marketing and Event Manager on partner contracts.
  • Oversee onsite session management: coordinating room monitors/temp staff; coordinating session evaluations.
  • Responsible for setup of Mobile App working with marketing, sales, and events to ensure overall goals are met before launching and throughout the event.
  • Support Event Project Manager in show ship process and manage shipping of all conference materials.
  • Manage accounts within the conference budget in collaboration with Event Manager.
  • Manage the onsite program details, including fielding speaker questions, coordinating and training room monitors/temps, session evaluations, etc.
  • Update and maintain the accuracy of conference content in internal databases, websites and printed materials.
  • Travel to events and manages execution of conference program.
  • Researches and tracks competitive events including speaker list, session themes and features.
  • Responsible for setup of session survey questions, organization of feedback, and communication of results with speakers post-event.

Skills & Qualifications:

  • 3-5 years of related work experience coordinating events and executing conference programs.
  • Must understand the role and needs of conference presenters and attendees.
  • Experience managing pre-event & onsite logistics and the program development process.
  • Self-starter with excellent written and oral communication skills.
  • Must have exception attention to detail and time management skills with the ability to multi-task and adapt to shifting priorities.
  • High proficiency in Microsoft Office, including Sharepoint. Experience with Microsoft Planner is a plus.
  • Strong interpersonal, collaboration, communication, and problem-solving skills.

Work Environment: Diversified Communications offers the flexibility to work remotely and enjoy a hybrid schedule, working in the office 2 days per week. While this position reports into our office located in Portland, Maine, we are open to considering fully remote applicants.

We are dedicated to creating, promoting, and nurturing a safe and inclusive work environment and we expect the same from each of our employees. We value diverse talents and welcome individuals with unique backgrounds, working styles, and skillsets. We believe that our differences make us a better team and stronger community by allowing us to make better decisions, be more innovative, and better serve our customers and business partners.

Portland, Maine Headquarters

Diversified Communications is headquartered in Portland, Maine, a coastal city rich with culture and character.

Our people are the heart of our business and the driving force behind our success. We provide ample opportunity to innovate, be creative, learn, and develop new talents as our business continues to grow.

Maine Roots. Global Opportunities

Do you want to be part of an amazing success story and a team that thrives on challenge and creativity, works hard and has fun along the way? We love finding top talent to join our growing teams. Apply to one of our open positions today.

We know there's more to life than work. Our benefits are designed to support you professionally and personally. We take care of you - mind, body and soul - and that includes your family. We invite you to take a look

  • Technical Admin Assistant

    4 weeks ago

    Portland, Oregon, United States Portpro Admin Solutions Full time

    Technical Administrative AssistantLocation: Vigor Shipyard, North Portland, ORJob Type: Contract (1-6 months depending on contract)Salary: $21-$25 per hour, based on experiencePosition Overview:PortPro Admin Solutions is seeking a detail-oriented and organized Administrative Assistant to join our team on a contract basis. Contracts can range from 1-6 months....

  • Mgr Conference Service

    4 weeks ago

    Portland, Oregon, United States Sage Hospitality Group Full time

    Why us?the Nines, A Luxury Collection Hotel, Portland is seeking a Conference Service Manager to join their renowned team. The perfect candidate is passionate about service and creating indigenous experiences for each guest Poised in the heart of the city center , within the walls of the stately Meier & Frank Building one of Portland's most beloved...

  • Mgr Conference Service

    4 weeks ago

    Portland, Oregon, United States Sage Hospitality Group Full time

    Why us?the Nines, A Luxury Collection Hotel, Portland is seeking a Conference Service Manager to join their renowned team. The perfect candidate is passionate about service and creating indigenous experiences for each guest Poised in the heart of the city center , within the walls of the stately Meier & Frank Building one of Portland's most beloved...

  • Construction Admin. Coordinator

    2 weeks ago

    Portland, Oregon, United States Experis Full time

    Our client, is seeking a Project Coordinator (Construction admin) to join their team. Job Title:Location:Pay Range: $40 - $45 per hour Top 3 Must-Haves (Hard and/or Soft Skills):1. Technology, this role will be in Outlook all day, working in our system of record, and coordinating with team and contractors. Must have good comfort level with Excel and...

  • Construction Admin

    2 weeks ago

    Portland, Oregon, United States Collabera Full time

    Home Search Jobs Job Description Construction Admin Contract: Portland, Oregon, US Salary: $33.00 Per Hour Job Code: End Date: Days Left: 27 days, 3 hours left Apply Technology, this role will be in Outlook all day, working in our system of record, and coordinating with team and contractors. Must have good comfort level with Excel and MS Office Suite. ...

  • Project Manager

    1 month ago

    Portland, Oregon, United States Opti Staffing Group Full time

    OPTI STAFFING GROUP IS HIRINGOpening: Project Manager I, II, or IIICity: Tigard, ORPay: $ /hr.Schedule: M – F 6:30am-4:00pm (between these timeframes)Who We Are:A local Manufacturing company is looking to add a Project Manager to their team Our client was founded in 1997 and is dedicated to producing plastic parts and components for high-technology...

  • Project Manager

    4 weeks ago

    Portland, Oregon, United States Opti Staffing Group Full time

    OPTI STAFFING GROUP IS HIRINGOpening: Project Manager I, II, or IIICity: Tigard, ORPay: $ /hr.Schedule: M – F 6:30am-4:00pm (between these timeframes)Who We Are:A local Manufacturing company is looking to add a Project Manager to their team Our client was founded in 1997 and is dedicated to producing plastic parts and components for high-technology...

  • Project Manager

    4 weeks ago

    Portland, Oregon, United States Opti Staffing Group Full time

    OPTI STAFFING GROUP IS HIRINGOpening: Project ManagerCity: Tigard, ORPay: $48/hr. + DOESchedule: M – F 6am-3:30pmWho We Are:Our client provides complete HVAC, process piping, and plumbing for a wide variety of commercial, industrial, and institutional facilities. Their mission is customer service, quality, and industry leading performance. They believe...

  • Project Manager

    2 months ago

    Portland, Oregon, United States Opti Staffing Group Full time

    OPTI STAFFING GROUP IS HIRINGOpening: Project ManagerCity: Tigard, ORPay: $48/hr. + DOESchedule: M – F 6am-3:30pmWho We Are:Our client provides complete HVAC, process piping, and plumbing for a wide variety of commercial, industrial, and institutional facilities. Their mission is customer service, quality, and industry leading performance. They believe...

  • Project Engineer/Assistant Project Manager

    4 weeks ago

    Portland, Oregon, United States Opti Staffing Group Full time

    OPTI STAFFING GROUP IS HIRINGOpening: Project Engineer/Assistant Project ManagerCity: Tigard, ORPay: $33.65/hr. + DOESchedule: M – F 6am-3:30pmWho We Are:Our client provides complete HVAC, process piping, and plumbing for a wide variety of commercial, industrial, and institutional facilities. Their mission is customer service, quality, and industry leading...

  • Project Engineer/Assistant Project Manager

    2 months ago

    Portland, Oregon, United States Opti Staffing Group Full time

    OPTI STAFFING GROUP IS HIRINGOpening: Project Engineer/Assistant Project ManagerCity: Tigard, ORPay: $33.65/hr. + DOESchedule: M – F 6am-3:30pmWho We Are:Our client provides complete HVAC, process piping, and plumbing for a wide variety of commercial, industrial, and institutional facilities. Their mission is customer service, quality, and industry leading...

  • Landscape Design Project Manager

    2 weeks ago

    Portland, Oregon, United States Phoenix Landscape Group, Ldt. Full time

    DESIGN Landscape Phoenix Landscape Group, Ltd.Landscape Design Project Manager (Portland, OR): Schedule and manage multiple projects in all phases of design and construction. Present proposals and designs, determine client budgets, meet clients needs.Resume to:Phoenix Landscape Group, LtdAttn:Amanda Mooney, 437 Memorial Drive, Suite A-2, Atlanta, GA 30312...

  • Admin Assistant

    2 days ago

    Portland, Oregon, United States SERVPRO OF SOUTHEAST PORTLAND & NESE SALEM Full time

    SERVPRO of Southeast Portland Administrator AssistantDo you love working with people and educating them? Do you want to be a leader in a great company?Then, don't miss your chance to join our franchise as a new Admin Assistant. In this position, you will be making a difference each and every day. We have a sincere drive towards the goal of helping make fire...

  • Policy and Advocacy Manager

    1 month ago

    Portland, Oregon, United States Community Energy Project Full time

    ABOUTCommunity Energy Project (CEP) is an independent nonprofit that delivers DIY workshops and free home energy repairs and efficiency upgrades to income qualifying individuals, seniors, and people with disabilities.MISSIONCommunity Energy Project believes that everyone deserves a safe, healthy, and efficient home, regardless of income.TITLEPolicy and...

  • Project Manager

    2 weeks ago

    Portland, Oregon, United States Obayashi Full time

    Position:Project Manager (Tunneling)location:Gresham, OR (far east side of Portland)Reports to:Vice President, ConstructionSupervises:Project StaffOBAYASHI CORPORATION is seeking qualified candidates with experience in Tunneling and/or Underground Projects in USA.ROLE: Provide direction, supervise and coordination for tunneling and underground projects (TBM...

  • Manager - Project Controls

    4 weeks ago

    Portland, Oregon, United States Portland General Electric Company Full time

    SummaryAs a Manager of Project Controls, you will manage professional associates, junior managers, and be accountable for the performance and results of a team. Our Project Control teams support project plans by monitoring and controlling costs and scope, developing, maintaining and analyzing project schedules and resource loading, project reporting and...

  • Manager - Project Controls

    2 months ago

    Portland, Oregon, United States Portland General Electric Company Full time

    SummaryAs a Manager of Project Controls, you will manage professional associates, junior managers, and be accountable for the performance and results of a team. Our Project Control teams support project plans by monitoring and controlling costs and scope, developing, maintaining and analyzing project schedules and resource loading, project reporting and...

  • Project Manager

    2 weeks ago

    Portland, Oregon, United States Fountain City, Inc. Full time

    Our CompanyFountain City is a solutions-focused, strategy-driven digital agency that excels in designing and developing exceptional digital experiences for small and medium-sized businesses. Our team of creative and technical professionals is dedicated to providing tailored, innovative solutions that drive growth, maximize efficiency, and help our clients...

  • Senior Project Manager

    2 weeks ago

    Portland, Oregon, United States MWH Constructors Full time

    MWH Constructors is seeking an experienced Senior Project Manager to support and lead critical wastewater treatment plant construction projects in the Portland, OR area. Projects may be either integrated project delivery such as CM-at-Risk or Design-Build, or traditional Design-Bid-Build and range in size. Essential Functions Plan, organize and staff...

  • Project Manager

    1 month ago

    Portland, Oregon, United States Sigma Technologies, Ltd. Full time

    Description:Project Manager - Electrical Power DistributionPortland, OR Metro Area Are you an experienced Power Utility Project Manager? If you are open to joining a supportive, passionate team, we have an attractive opportunity for youSigma Technologies is a growing engineering and design firm with over 500 team members across 30+ states. For more than 25...