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Secretary - Attendance at Park High School
2 months ago
Secretary - Attendance
10 month - Class 4 - 8 hours per day
HOURS:
7:00 a.m.-3:30 p.m. with hour unpaid lunch
LOCATION:
Park High School
STARTING PAY:
$19.21 per hour (Step 1) as of July 1, 2024
ANTICIPATED START DATE:
ASAP or 08/07/2024
POSITION SUMMARY:
The primary responsibilities of this position include working with a variety of student attendance activities, providing support to assigned assistant principal, and assisting students as needed.
PRIMARY JOB FUNCTIONS:
General Office Functions
- Assist students, staff, and parents, including: greet people entering the office; assist with directions, information, provide positive and friendly customer service in person and over the telephone. Remain cheerful, calm and professional in all situations
- Provide clerical support, which may include:
- Correspondence/flyer distribution
- Data entry
- Copying
- Infinite Campus support
- Filing
- Correspondence and spreadsheets using Word, Excel, and Outlook
- Must be proficient with Microsoft Office, Google docs/sheets, able to navigate websites and various programs.
- Maintain confidentiality and data privacy for employees and students.
- Treat students and staff with fairness and equity. Understands and supports students and staff with varying cultural, ethnic, sexual orientation, religious, and/or language backgrounds.
- Other duties as assigned.
- Daily attendance duties, which may include, but are not limited to:
- Enter daily attendance into Infinite Campus
- Issue admit slips, tardy slips, permits to leave
- Contact staff, parents regarding absences and/or tardies
- Process and enters detention notifications
- Prepare reports (truancy, discipline)
- Maintain calendar and/or schedule for supervisor/department
- Provide support to assigned Assistant Principal, including scheduling, correspondence
- Schedule and prepares for meetings and/or events, including but not limited to: Academic Awards, Senior Night, Conferences, Orientations - Open House
- Operate telephone system to provide information to parents
- Prepare documents, letters, charts, reports, and presentations to aid assistant principals in completing administrative assignments determined by building principal and rotated on a regular basis
Required:
- High school diploma or equivalent for all new hires after July 1, 2006.
- Skills assessment in accordance with established OPEIU testing process.
- Actively participates in district-sponsored training when offered.
- Excellent customer service skills in person and on the phone.
- Proven organizational skills with strong attention to detail and ability to multi-task.
- Excellent written and verbal communication skills.
- General clerical skills that include working knowledge of Excel, Word, Infinite Campus, Outlook
- Basic accounting skills.
- Prompt, regular and reliable attendance.
- Communicates with students, parents, co-workers, supervisors, and the community in a positive and responsive way that is consistently welcoming and enhances effective work relationships.
- Demonstrates an appreciation of diversity in all interactions and job functions.
- No written reprimand or higher within the past 12 months.
- Not on a Performance Improvement Plan (e.g. Job Target and/or Plan of Assistance)
- Must take part in a standardized interview process conducted by HR and the Department/Building Administration. A score of 70% is required to pass the interview. If the bidder does not meet the minimum threshold to pass the interview, the next qualified bidder will be invited to interview.
- Demonstrable proficiency in mail merge and label creation.
- Demonstrable skill and proficiency using any data base (Access preferred)
- Multi-line phone system experience.
- Experience in a school setting.
- Experience with Infinite Campus.
Candidates must pass the qualifying test prior to bidding. Successful candidates must have a qualifying score in each of the following testing areas to be considered for the position: Microsoft Word, Microsoft Excel, Basic Office Skills and Following Written Instructions.
