Description:

The AP Admin will be responsible for processing weekly invoices. Additional office duties will include:

Accounting administrator utilizing the Sage accounting software system X3; and responsible for maintenance of office supplies, receptionist duties, and other office management requirements.

Essential Duties and Job Responsibilities:

1. Accepts applications from potential new employees and forwards them to the appropriate manager.

2. Establishes a personnel file for each new employee, including application, drug screens, W-4, I-9,

background screening, etc.

3. Responsible for time and attendance records, vacation and leave of absence records, wage and W2 reports

4. Enrolls and maintains organization of benefit programs, including 401(k),

health insurance via Paycom system.

5. Handles paperwork and follow up for workman's compensation, unemployment claims, and

garnishments.

6. Codes sales invoices for data entry and reviews, matches, and codes accounts payables between invoices

and purchase orders; calculates use tax as required. Tasks performed via Sage X3 accounting system.

7. Reconciles invoices to receivables list thru Sage accounting system.

8. Opens, date stamps, and distributes incoming mail; answers phone and routes calls to appropriate

individuals.

9. Greet visitors, ascertains nature of their business, and makes appropriate contact with company personnel.

10. Orders office supplies and purchases supplies as needed.

11. Prepares, mails, and completes necessary paperwork for miscellaneous checks written throughout the

month.

12. Performs miscellaneous clerical tasks, including copying, handling UPS, and other miscellaneous tasks.

Skills:

Process invoice, Microsoft office, Payable, Invoicing, Accounts payable, Invoice processing, Accounting, Data entry

Top Skills Details:

Process invoice,Microsoft office,Payable

Additional Skills & Qualifications:

2+ years experience in AP/AR

Minimum 2 year degree in Accounting

Ability to communicate effectively with customers/vendors/employees

HR functions a plus

Strong AP and AR knowledge

Proficient in Microsoft Excel

Experience Level:

Intermediate Level

Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you.

At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions – from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless.

Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit Aston Carter is a company within Allegis Group, a global leader in talent solutions.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.