Jobs – Payroll Specialist

4 weeks ago

Killeen, Texas, United States City of Killeen Full time
Job Description:

Responsible for accounts payable, accounts receivable, payroll, preparing and recording journal entries, processing cash receipts payments, performing bank reconciliations, preparing reports, and performing related duties as required.


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Job Responsibilities:
  • Possesses and maintains a valid driver's license and comply with City of Killeen driving policy.
  • Composes, types, and edits a variety of correspondence, reports, memoranda, and other material requiring judgement as to content, accuracy, and completeness.
  • Reconciles postage inventory account and prepares monthly journal entry to charge out postage.
  • Assists with annual and semiannual audits.
  • Updates all retirement contribution allocations with the proper vendor for correlating retirement plan accounts (457(b), IRA, Roth, etc.) following each payroll.
  • Reconciles insufficient fund checks to include working with departments on collection efforts, preparing the journal entry for cash reversal and processing non-payments with Bell County.
  • Complies with federal state and company policies, procedures, and regulations.
  • Prepares bank deposits, verifies, and balances receipts, and submits payments to bank.
  • Processes payroll to include working with supervisors for all departments to ensure employee times are approved; compiling and analyzing paychecks to ensure gross payroll calculations are correct before processing final checks to employees. Calculates and enters all accrual payouts for terminated employees. Detects and reconciles payroll discrepancies.
  • Processes all City utility and telephone bills to include forecasting and encumbering funds for the fiscal year, working with departments to monitor budgets, and processing bills for payment.
  • Adheres to assigned work schedule as outlined in the Department and City attendance policies and procedures; ensures all behaviors comply with the City's Personnel Rules and Regulations.
  • Performs bank reconciliations for pooled cash account, investment bank accounts, block grant accounts, seizure accounts, and employee benefit trust bank account.
  • Accepts payments from various customers (Hotel/Motel taxes, Retiree insurance premiums, employee reimbursements, franchise payments, etc.).
  • Posts payments in system. Reconciles cash payments.
  • Calculates, prepares, and issues invoices, account statements, and other financial statements (retiree health insurance premiums, hotel/motel taxes, grant receivable, etc.).
  • Reviews for delinquent accounts and coordinates collection efforts with outside collection agencies according to established procedures to include bankruptcies.
Job Requirements:
  • Knowledge of governmental accounting principles and practices;
  • Able to work under pressure and prioritize tasks with frequent interruptions;
  • Able to communicate effectively verbally and in writing;
  • Able to establish successful working relationships with employees, supervisors, city officials, vendors, claimants, and the general public;
  • Maintains regular and punctual attendance.
  • Able to perform arithmetic computations accurately and quickly;
  • Knowledge of payroll practices, principals, and laws;
  • Skill in operating the listed tools and equipment;
  • Working knowledge of computers and electronic data processing;
  • Working knowledge of modern office practices and procedures;

Job Details:

Company: City of Killeen

Vacancy Type: Full Time

Job Location: Killeen, TX, US

Application Deadline: N/A

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