Admin 2

Available Title(s):

105F-YN_CS_NPS – Administrative Assistant 2

Business Title:

Admin 2 SEAS and CCOB

Employee Type:

Classified

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

The Administrative Assistant position provides confidential and high-level administrative, general office management, and program support to the School of Engineering and Applied Sciences (SEAS) and Carson College of Business (CCOB) Academic Director, faculty, and staff. This position is the main point of contact for SEAS and CCOB and exercises independent judgement and discretion for planning, organizing and prioritizing work, developing and compiling reports, processing and updating fiscal needs, and assisting the SEAS and CCOB Academic Directors with operational processes and procedures. This position is also responsible for personnel duties as they will serve as the primary HR partner in Workday for the departments.

This position initiates actions to ensure work unit and office goals are met and has frequent contact with students, clients, the public, faculty, staff, and other WSU offices and units. Assignments and projects are of a complex nature requiring substantive knowledge of a variety of regulations, rules, policies, procedures, and processes. They will coordinate special events and projects on behalf of SEAS and CCOB. This position is responsible for a variety of functions that include but are not limited to office space management, equipment purchases, personnel administration, records management, recruitment, hiring, compensation, fiscal and budget support, and report preparation.

Required Qualifications:

One year of experience as an Administrative Assistant 1 OR a Bachelor's degree in business administration, public administration, or closely allied field and two years of responsible office experience at the senior clerical level or higher. Clerical or office work experience may be substituted for education on a year-for-year basis. Graduate study may substitute for experience on a year for year basis.

• Strong organizational skills and a willingness to take initiative.
• Demonstrated ability to coordinate multiple programs and deadlines and solve
• problems for a wide range of complex tasks.
• Demonstrated strong customer service skills.
• Excellent interpersonal, written and oral communication skills including demonstrated
• productive and collaborative working relationships with a broad range of internal and
• external constituents.
• Demonstrated experience and proficiency with Microsoft Word, Power Point, and
• Excel.
• Demonstrated ability to coordinate multiple programs and deadlines.

Preferred Qualifications:

• Experience working in an environment requiring high attention to detail.
• Experience working collaboratively within a team and across organizational lines.
• Higher education experience.
• Knowledge of Washington State University including experience with university
• policies and procedures, particularly with course scheduling processes and
• procedures.
• Demonstrated ability to maintain confidentiality and function positively in a fast paced
• professional environment.

Additional Information:

Area/College: School of Engineering and Applied Sciences & Carson College of Business

City, State, Zip: Richland, WA 99354

Department Link: &

Monthly Salary: Range $3,145.00 to $4,174.00 A-M

Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC OR applicable Collective Bargaining Agreement.

WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.

For a more detailed summary of benefits offered by WSU for classified staff visit: .

Find total compensation here: .

Overtime Eligibility: Overtime Eligible

FTE: 100%

Position Type: This is a Permanent position.

Posting Close Date: Applicants must submit their completed application by October 30, 2023 at 11:59 p.m. Screening will begin immediately.
Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload the following required documents to their online application.

External candidates, please upload all documents in the "Resume/CV" section of your application. Internal candidates, please upload all documents in the "Resume/Cover Letter" section of your application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:

• Resume
• Cover Letter

Once your application has been submitted, you will not be able to log back in and upload/ submit any additional documents. Please ensure all required documents are submitted the first time.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: v), Washington State TDD Relay Service: Voice Callers: ; TDD Callers: , f), or .

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