I-9 Associate

2 weeks ago

St Louis, Missouri, United States Washington University in St. Louis Full time

I-9 Associate - Human Resources

time type
Full time

job requisition id
JR80469
Scheduled Hours
40
Position Summary
Validates employment eligibility for current and incoming workers through monitoring and ensuring compliance with federal regulations for the University related to employment authorization with the ultimate goal of ensuring I-9 compliance. Provides specialized support in managing Form I-9 and onboarding new hires with processes and data as well as processes E-Verify records, subpoenas/summons and other confidential, personal information for the entire University.
Job Description
Primary Duties & Responsibilities

Data Management: Form I-9

Meets with department new hires/rehires to coordinate all paperwork, Form I-9 and other documents per the department's request.
Coordinates and organizes documentation to ensure accuracy and compliance with a focus on Section 1 of Form I-9 for accuracy.
Completes Sections 2 and 3 of Form I-9 within approved federal timeframe. This includes document verification, uploads, audits and reporting.
Responds to all departmental questions quickly and effectively related to Form I-9 Compliance transactions as well as adhere to timeline driven standards.
Adheres to University and HR regulatory standards for data management and integrity and validate supporting documentation.
Customer Service

Responds to questions on process, policy and reporting for Form I-9 compliance.
Meets with new hires to coordinate completion of all new hire paperwork and work closely with HR.
Partners with Office of International Students and Scholars (OISS) to ensure process is complete.
Collaborates with General Counsel and outside attorney firms regarding I-9 and employment law.
Data Management: E-Verify

Performs E-Verify process, maintain reports, update Workday system, contact employees when needed to complete Form I-9.
Maintains access and training within E-Verify system.
Administrative Support

Enters data and process/creates various communications and/or documentation, including collecting information required for subpoenas.
Monitors and executes Form I-9 appointments and correspondence for the University to ensure timely completion and submission of legal documentation.
Maintains Standards

Partners with OISS to monitor international worker and student documents for reverification and termination.
Prepares Form I-9 exception reports, as needed.
Assists in the maintenance of employee files including scanning of various files/records.
May participate in Form I-9 tracking, reviews and/or audits.
Engages in continual improvement through on-going training.
Support

Provides back-up support and assistance to the team.
Participates in business process testing and initiatives as appropriate for assigned area of support.
Performs other duties as assigned.

Preferred Qualifications

Bachelor's degree in Human Resource Management or related field.
SHRM-CP Certified or PHR.
Experience with Workday.
Effective verbal, written and interpersonal communication skills.
Ability to maintain effective focus on customer service as well as the ability to work in a fast-paced environment, easily adapting to fluctuating workloads, deadlines and customer needs.
Demonstrated organization skills with a high attention to detail, with the ability to work independently or in teams.
Ability to use discretionary judgment with an analytical and critical-thinking mindset.
Ability to effectively prioritize time and projects to satisfactory completion.
Required Qualifications
High School diploma or equivalent high school certification.
HR Service Delivery team experience.
Proficient in Human Resource system such as Workday, Oracle, SAP, etc.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Effective understanding and knowledge of FLSA regulations, payroll tax and employment law, along with the ability to apply applicable rules, regulations, policies, and procedures.
Grade
G07-H
Salary Range
$ $29.32 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

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