Mgmt & Prog Ast(Analy/Oa)

Summary

The Incumbent will serve as a Management and Program Assistant within the Mental Health Service and will be assigned to the Chief of Mental Health, Administrative Officer, and/or a Mental Health Section Chief. Cross coverage will be required based on the needs of the service. The incumbent will report directly to one of the above Management Officials with supervision matrixed to the Administrative Officer.

Duties

Duties include, but are not limited to the following:

• On occasion, the Management and Program Assistant may be required to assist with scheduling mental health appointments.
• The Management and Program Assistant may be required to provide administrative support in the clinical programs in the absence of the Program Support Assistant.
• Each Management and Program Assistant will serve as an ADPAC and support the staff in his or her designated area.
• Will complete miscellaneous administrative functions as assigned by the supervisor.
• Manage and submit all clinic profiles requests for the providers in his/her assigned section.
• Will use all available data warehouses and dashboards to monitor and report clinic utilization, no show rates, and missed opportunities to the mental health leadership team.
• The Incumbent will assist the Section Chief in setting productivity targets for the providers in his or her section.
• Assigns and oversees duties of temporary clerical assistants and work-study students.
• The incumbent will ensure all clinic practice management functions in his/her assigned area adheres to local, VISN, and VACO policies and procedures.
• Responsible for accumulating information, data analysis and planning necessary for administrative recommendations and/or decisions to implement efficient section management and resolving section problems.
• Coordinate all actions pertaining to the VA Central Office Mental Health Hiring Initiative.
• Will serve as the liaison for professional and administrative activities to all other sections of the Mental Health Service and to the medical center, appropriate personnel in VHA Headquarters, other VAMC's, academic institutions, and community agencies for professional psychiatry training, practice standards, and psychiatry research.
• Maintains the calendar for the Section Chief and arranges non-patient appointment and meetings, including the coordination and distribution of; on-call, teaching rounds, and grand rounds schedules.
• Assumes all time and leave reports are submitted on time for the service, to include interns/fellows.

Work Schedule: Monday-Friday 8:00AM-4:30PM

Telework: 1-2 days per pay period

Virtual: This is not a virtual position.

Position Description/PD#: Mgmt & Prog Ast(Analy/Oa)/PD50336A

Relocation/Recruitment Incentives: Not Authorized

Permanent Change of Station (PCS): Not Authorized

Financial Disclosure Report: Not required

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