Senior Accounts Payable Specialist

3 weeks ago

Torrance, California, United States King's Hawaiian Full time

Joining King's Hawaiian makes you part of our `ohana (family). We are a family-owned business for over seventy years, respecting our roots while thinking about our future as we continue to grow and care for our customers and the communities we serve. Our `ohana members build an environment of inclusivity as they freely collaborate, pursue learning through curiosity, and explore innovation as critical thinkers. Beyond that, we are also passionate about supporting the long-term health and well-being of our employees and their families. If you're excited to rise with our team, come and join our `ohana
SUMMARY
The Senior Accounts Payable Specialist will provide support to the Accounts Payable team and will be responsible for AP related administrative functions including, but not limited to, processing invoices & credit memos by 2-way or 3-way matches, reconciling vendor statements to keep accounts current, and serving as the first POC for all AP related inquiries with external and internal stakeholders. Employees in this position may interact with their leader when needed, to receive guidance and feedback. Some non-routine activities may require their leader's advance approval, but routine decisions within the general scope of the role may be made independently.
ESSENTIAL JOB DUTIES AND RESPONSIBILITIES

  • Support three thousand active vendor accounts as it relates to AP.
  • Ensure all necessary vendor information is collected during the onboarding process, including proper payment terms and copy of signed W9.
  • Review and process invoices and credit memos with high volume conforming to standard accounting procedures.
  • Lead communications for SAP Ariba Supplier Integration. Support training, on-boarding, and field questions as they relate to the SAP Ariba Accounts Payable network. Participate in projects that leverage the functionality and cost savings opportunities provided by the SAP Ariba network.
  • Troubleshoot complex matters to ensure that errors and discrepancies are resolved in a timely manner and communicate result(s).
  • Assist in performing bank verification for all vendors who are set up to receive electronic payments.
  • Perform ongoing and continuous validations to update & maintain current and accurate vendor master records.
  • Manage vendor relationships to resolve any credit hold situations identified through weekly/monthly reconciliation of aging statements.
  • Support Accounts Payable Manager with training/onboarding with new hires, providing audit related documentation & analysis, and processing weekly payment batches as needed.
  • Serve as a backup & support the AP team by offering guidance, fielding questions & escalating up to the Accounts Payable Manager as needed.
  • Assist in month-end close, year-end close by running AP related reports & reconciling AP general ledger accounts.
  • Lead and participate in system implementations by testing and providing information necessary to meet the accounts payable processes.
  • Complete ad-hoc projects as assigned.


BASIC AND PREFERRED QUALIFICATIONS (EDUCATION and/or EXPERIENCE)

  • Bachelor's degree in finance or accounting or at least 6 years of experience in accounting at mid-large sized companies required.
  • Expert knowledge of generally accepted accounting principals.
  • Experience with ERP or other accounting applications: SAP and Ariba experience is desirable.


ADDITIONAL QUALIFICATIONS (JOB SKILLS, ABILITIES, KNOWLEDGE)

  • Ability to travel up to 5% of the time.
  • Ability to work cooperatively and collaboratively with others; conduct working relationships in a manner acceptable to others and to the organization.
  • Proficient relationship building skills, including the capacity to predict and manage behavior, build and leverage cross-functional partnerships within and outside of the organization.
  • Proficient knowledge of Windows-based business computers and Microsoft Office programs; specifically, Excel and Outlook.
  • Proficient project planning skills, including the ability to organize, prioritize and control job responsibilities to meet deadlines in an environment with overlapping and potentially conflicting priorities.
  • Ability to gather/scrutinize data to identify issues, opportunities, patterns, and sustainable business solutions.
  • Ability to assertively solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  • Ability to activate and amplify aloha via King's values of excellence, dignity, saying it like it is in a way it can be heard; and curiosity, collaboration, critical thinking, and emotional intelligence.


We work in a hybrid environment where we are in the office Monday - Wednesday and remote on Thursday and Friday.
The compensation range for this role is $66,500 to $92,500 with an annual bonus.
King's Hawaiian is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for our ohana.

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