Financial Assistant 4

3 weeks ago

New Haven, Connecticut, United States Yale University Full time

11-Dec-2023

Parking-Operations

85416BR

University Job Title

Financial Assistant 4

Bargaining Unit

L34 – Local 34 (Yale Union Group)

Compensation Grade

Labor Grade D

Wage Ranges

Click here to see our Wage Ranges

Searchable Job Family

Administration

Total # of hours to be worked:

37.5

Work Week

Standard (M-F equal number of hours per day)

Work Location

Central Campus

Worksite Address

221 Whitney Avenue
New Haven, CT 06511

Position Focus:

Reporting to the Associate Director of Parking Services, primary responsibilities include performing a wide variety of financial tasks and ensuring accurate data/information through analysis and reporting. This includes but is not limited to journal entries, reconciliations, billing, maintaining and tracking payments and credits, auditing invoices, Accounts Payable, and Accounts Receivable. Maintains a manual split of revenue and expenses by parking asset to create profit & loss data. Identifies risks and trends that enable unit and/or University leadership to make informed decisions. Recommends improvements to systems, methods, practices, policies, and procedures through information review. Prepares financial reports in Workday and other Parking Management platforms and develops financial procedures, according to unit objectives. Supports business office functions which includes billing, monitoring and running reports, processing journals and payroll accounting adjustments, entering requisitions/purchase orders, process expense reports, and other duties as assigned.

Essential Duties

1. Drafts preliminary financial sections of proposals. 2. Reviews all proposals for accuracy, completeness, and compliance to grantor and University requirements and regulations. 3. Monitors, controls, and maintains financial activity of accounts. Ensures expenditures are posted to proper accounts. Identifies, researches, and corrects questionable expenditures. 4. Serves as the principal source of information on financial policies and procedures and financial activity. 5. Reconciles and analyzes financial statements. Prepares standardized and specialized financial reports and analyses. 6. Oversees and instructs support staff. 7. Oversees the maintenance of financial records and files. 8. Assists with the development and implementation of systems and procedures. 9. May calculate weekly payroll for department staff. 10. Performs clerical functions incidental to accounting activities.

Required Education and Experience

Six years of related work experience, four of them in the same job family at the next lower level, and a high school level education; or four years of related work experience and an Associate degree; or little or no work experience and a Bachelor degree in a related field; or an equivalent combination of experience and education.

Required Skill/Ability 1:

Self-directed with the ability to take initiative, problem solve and exercise independent judgment. Demonstrated success in detailed work requiring accuracy and high level of productivity with disciplined follow-up skills. Excellent attention to detail. Well-developed computer skills and the ability to learn computer applications.

Required Skill/Ability 2:

Proven ability to identify/analyze risks and trends that enable unit leadership to make informed decisions. Demonstrated proficiency with Microsoft Office Suite especially Excel. Advanced knowledge of Excel and Workday.

Required Skill/Ability 3:

Highly motivated team player with strong oral and written communication skills. Ability to communicate effectively with staff, faculty, students, visitors, contractors, and peers.

Required Skill/Ability 4:

Ability to exercise good judgment, plan, schedule, and prioritize work, juggle multiple tasks, meet deadlines, and resolve conflicting demands in a high-volume, busy environment with a calm and pleasant personality. Exceptional customer service skills. Ability to work as part of a team and function independently.

Required Skill/Ability 5:

Ability to prioritize workload while clearly understanding parkers' situations and emergencies. Excellent attendance record and punctuality.

Preferred Education, Experience and Skills:

Detailed knowledge of a broad spectrum of university policies, rules, and procedures and extensive knowledge of university service provider (USP) compliance requirements. Parking experience.

Physical Requirements

Ability to sit for long periods of time.

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

COVID-19 Vaccine Requirement

The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:

Posting Disclaimer

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

EEO Statement:

University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale's Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus


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