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Summary

The Junior Buyer is responsible for tasks related to the procurement of product for Colliflower, Inc. The responsibilities of this position include preparing, reviewing, and tracking purchase orders through the purchasing process; inputting purchase orders, price changes and updates into the purchasing system; preparing and filing purchasing related documents and reports; collaborating with and supporting internal and external stakeholders.

The ideal candidate for this position is a highly organized and data-driven team player who fully understands the importance of follow-up and follow-through and who is eager to contribute to the success of Colliflower, Inc.

Responsibilities and Accountabilities

Internal Customer Service

• Actively promote all Colliflower products and services and create internal customer awareness of the product offering and any product-related updates as they are communicated by vendors.
• Maintain good business relationships with internal stakeholders and always put forward a collaborative effort.
• Provide support and resolution in a timely and professional fashion to all inquiries received in person, via phone or via email.
• Promote and practice a positive spirit of collaboration within the Purchasing team and with the rest of the company alike.

Inventory Management

• Participate in proactive inventory management activities, such as rebalancing stock between Colliflower locations.
• Participate in department projects and team initiatives to improve inventory accuracy and turns across the organization.
• Communicate cross-functionally and offer support to quickly resolve any inventory discrepancy.

Purchasing

• Review, process and update purchase orders in an accurate and timely manner, following department SOPs and guidelines.
• Monitor and track all open purchase orders and communicate with vendors to ensure timely delivery of product.
• Expedite where necessary.
• Communicate proactively and regularly with other departments, regarding changes to scheduling and/or supply chain constraints that could result in delays to deliveries.
• Communicate with the Director of Purchasing and escalate situations appropriately.
• Assist the Receiving department with shipping discrepancies and follow up with vendors and freight carriers as needed.
• Assist the Accounting department with invoice discrepancies and follow up with vendors as needed.
• Assist the Sales department with quotes, special orders, blanket orders, quality issues and returns and follow up with vendors as needed.
• Maintain good business relationships with outside vendors to ensure swift and accurate service.
• Perform other tasks or special projects as directed by the Director of Purchasing.

Qualifications and Skills

• At least 2 years of Purchasing experience.
• Excellent verbal and written communication skills, including correct grammar application.
• Excellent work ethic and positive attitude.
• Good computer and Internet skills.
• Principal knowledge of hydraulic hoses and fittings is considered a plus for this position.
• Ability to perform multiple tasks simultaneously and prioritize well.
• High School graduate or equivalent education.

Physical Requirements

• Repetitive use of hands and fingers for computer use
• Position is mostly sedentary in nature, but occasionally will walk, bend, stoop, kneel, push, pull, lift, and climb when helping in the store or in the warehouse.

Work Environment

• Primary Work performed in an office environment with work at times in shop/warehouse environment.
• Routinely uses standard office equipment (i.e.: computers, phones, photocopiers, filing cabinets, and fax machines)

Supervisory Responsibilities

• None