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Billing Coordinator

3 months ago

Alton, Illinois, United States West Star Aviation Full time

West Star is the fastest growing maintenance repair organization in the industry and we recognize this is the result of our talented team of trusted employees working together to deliver customer service excellence. We are committed to providing our employees with personal and professional growth opportunities while fostering a culture of respect and well-being with a small company feel.

What you can expect as a Billing Coordinator at West Star:

This non-exempt, hourly position interfaces with department managers, technicians, and sales staff, as well as customers. The primary function of this position is to open and bill work orders in a timely manner and assist in maintaining accuracy of schedules for multiple departments. This position will be required to work independently and coordinate multiple projects. Attention to detail, experience in coordinating large projects, and customer support are critical. Job duties may vary daily.

You will be ESSENTIAL to many FUNCTIONS including:

  • Responsible for opening work orders from signed proposals and drop in work from templates to maintain consistency.
  • Responsible to assist leads and project management to assure accuracy of pricing, departmental posting, and billing work orders in a timely manner.
  • Central point of contact for sales team, managers, team leaders/supervisors for opening work orders and adding to aircraft schedule.
  • Work independently on projects and coordinate multiple projects as assigned.
  • Coordinate with service, parts and vendors to assure proper billing and filing of Warranty and Maintenance claims.
  • Assist managers with billing disputes and write proposed credits and debits to customer accounts while adhering to company policy regarding credit approval
  • Other job duties as assigned by management What you'll need to bring with you:

    Your Education:

    High school diploma or equivalent.
    Bachelor's Degree in accounting, finance, business administration preferred, but not required.

    Your Experience :

    Experience in multiple projects & customer interface preferred.
    Work order and billing process preferred.
    Must have strong verbal, written and interpersonal skills.

    Your Initiative:

    We're looking for team players who are self-motivated and able to perform in a fast paced environment where working under specific deadlines and time constraints will be common. This person will need to have strong attention to detail, be well organized and able to prioritize workload efficiently.

    Your Sense of Responsibility:

    Attend work every day as scheduled

    Notify supervisor in advance of shift starting if unable to work.

    Must have reliable transportation to get to work each and every day.

    Work in a team environment

    Self-starter

    Required to follow all processes and procedures in a timely manner.

    Other particulars:

    Physical Requirements

    Routine walking, bending and sitting.

    Sit at a desk and/or computer for extended intervals.

    Walk short distances routinely.

    Routine or repetitive physical motion with arms and hands.

    Basic personal computer operations.