Secretary (OA)

Summary

This position is located in the Salem Veterans Affairs Medical Center (VAMC), Office of the Director, in Salem, Virginia.

The primary purpose of the position is to function as principal secretarial/office management support, performing a variety of secretarial, administrative, and coordination duties which are auxiliary to and support the work of the Medical Center Director and executive staff.

Duties

Receives, schedules, refers, and contacts members of the staff, agency, and persons outside the agency ranging from other government agencies to the general public.

Responds to administrative problems brought to the supervisor's attention by members of the staff or management officials within or outside the agency.

Screens all calls and visitors, answering most questions and completing most business involving established policy or routine matters without referring people to the supervisor.

Involves the performance of non-supervisory office automation work, which requires a strong knowledge of general office automation software and is typically performed using a personal computer.

Coordinates orientation of all new secretarial and program clerical support staff.

Conducts annual refresher training for facility secretarial and clerical support staff.

Processes incoming and outgoing materials such as correspondence, reports, memoranda, and other forms of written communication.

Proofreads all correspondence prepared for signature of the Medical Center Director, checking for spelling, typographical, and conformance to format errors.

Advises correspondence preparers of identified errors.

Schedules appointments, coordinates meetings, and/or schedules conferences for the Medical Center Director, bringing potential conflicts to the attention of the supervisor.

Performs a number of administrative support duties, such as making extensive travel arrangements, arranging schedules of visits, making reservations, notifying organizations and officials of planned visits and submitting appropriate travel vouchers and reports.

Serves as timekeeper for staff assigned to the Medical Center Director and alternate timekeeper for the Office of the Director.

Obtains and monitors the use of services, supplies, and equipment for the office.

Consolidates equipment or service requests from various offices.

Maintains and reconciles necessary fund control points.

Performs other directly related duties as assigned.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level.

Work Schedule: 7:45am-4:30pm, Monday-Friday

Position Description/PD#:
Secretary (OA)
/PD021340

Financial Disclosure Report:
Not required

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