Operations Coordinator

3 weeks ago

Columbus, Ohio, United States T5 Data Centers Full time

Job Description

The Operations Coordinator will be responsible for providing a comprehensive and flexible contract administration service to the customer, __ to maintaining concise records of all contract transactions and to liaise regularly with the client representative.

RESPONSIBILITIES

To assist with the control of all financial and commercial aspects of contracts
To assist in the production of supporting financial information
To maintain and update both manual and computer records relating to contract
To prepare and issue predefined reports, which form part of the contract and customer requirement
Liaise closely with the site team and CFM, ensuring accurate processing of quotations and purchase orders, invoices, time sheets and PTO records
To undertake general office duties relating to the contract to include:
Correspondence and filing
Minutes of meetings
Preparation of reports and documentation
Updating of electronic records
Material ordering and administration
Vendor administration
Raising purchase orders and ensuring that purchase orders are updated when changes required.
Production of valuations and presentations of results.
Contract renewal documentation
Quote logging and processing
Process of timesheets from engineers, chasing and checking quality of data
Contract set up (PPM/ System support)
Application of Billing preparation
Contract escalation process and updates

To manage the Accounts Payable process for the contract which includes:
Upload, index and code A/P invoices and work with Managers to facilitate timely A/P workflow approvals within Yardi Payscan module
Set up executed purchase orders in Yardi for accurate application and tracking of contract operating and capital expenditures
Interface with vendors, customers, executives, facility management leadership, and internal finance team to address and resolve any inquiries or issues
Respond to vendor inquiries and reconcile vendor statements
Maintain accurate A/P records and files to ensure compliance with IRS rules

To undertake the training of staff as and when required
To enable full auditable trails with, for example but not limited to, invoices, timesheets, material orders and goods received note
To be responsible for the commercial support on the contract through to the final account
Overall log book responsibility
All other work as assigned by T5 executive leadership
Hybrid work schedule

Qualifications:
Qualifications

EDUCATION AND EXPERIENCE

Bachelor's degree or equivalent experience, required
5+ years in a Contract Coordinator role or related experience, required
Real Estate or Property/Facilities Management Accounting experience, required
Accounts payable and job costing experience, required

KNOWLEDGE, SKILLS, ABILITIES, AND COMPETENCIES
Experience with the Yardi Voyager or similar accounting systems, required
Strong proficiency in the use of spreadsheets and Windows, required
Handle confidential information in a sensitive and professional manner, required
Excellent verbal, written, and interpersonal communication skills, required
Ability to manage multiple tasks under strict deadlines while working independently, required
Ability to interact professionally with all levels of the organization, required
Exceptional organizational, quantitative and problem-solving skills, required
Exceptional attention to detail, required
Ability to approach problems both logically and creatively, required
A drive to exceed expectations and be part of a dynamic growing organization, required
An energetic self-starter with a "can-do / whatever it takes" attitude who can perform under pressure, work successfully on tight deadlines, and identify and resolve problems as they arise, required

Additional Information
PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that should be met by an employee to

successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to stand, walk, sit, climb, and balance
Ability to stoop, kneel, crouch and crawl using both arms and legs
Ability to reach with both hands and arms
Ability to grasp, push, and pull objects
Ability to smell, talk and hear
Ability to use hands and arms to reach, handle, feel, and type
Ability to see at close and distance ranges and the ability to see and correctly distinguish color
Ability to work inside and outside

All your information will be kept confidential according to EEO guidelines.
T5 Data Centers is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

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