Administrative Specialist

1 month ago


Tampa, Florida, United States Boardprep Llc Full time

Benefits/Perks

Competitive Compensation

Career Growth Opportunities

Job Summary

We are seeking a motivated and outgoing Operations Assistant to join our team. In this role, you will provide direct support to our Director of Operations. Your responsibilities will include assisting with front desk operations, answering incoming calls, support admission process. The ideal candidate is highly organized, proactive, self starter with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

Answer incoming phone calls and route them to the appropriate person

Provide operational support to the clinical team, medical team and operations

Engage initial inquiry/admissions calls as directed and schedule with appropriate parties

Greet patients as they arrive into the facility and provide them with appropriate information

Assist operations director with marketing efforts and other assigned tasks

Assist with the intake process; reviewing, explaining and documenting forms

Enter information in the patient electronic health record

Ensure that patient information is obtained correctly and filed properly

Maintain reports and spreadsheets as directed

Assist with projects as assigned

Maintain an organized filing system

Qualifications

Experience with working in Mental Health and Substance Abuse Treatment

General understanding of clinical / medical terminology regarding Mental Health and SUD treatment

High school diploma/GED required, Associate's degree/ Bachelor's degree or administrative training is preferred

Previous experience as an Personal Assistant or in a similar position

Familiarity with standard office equipment such as printers and fax machines

Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint

Highly organized with excellent time management skills and the ability to prioritize projects



  • Tampa, Florida, United States SAIC Career Site Full time

    Description We are looking for an experienced, Part-time, ATC Training Materials Administrator to join the SAIC Controller Training Solutions (CTS) team at the Tampa ATCT (TPA) in Tampa, FL, supporting air traffic controller training services for the Federal Aviation Administration (FAA).Description:The position of Training Materials Administrator is...


  • Tampa, Florida, United States Transportation Security Administration Full time

    OverviewFinancial SpecialistOpen & closing dates 04/30/2024 to 05/10/2024Pay scale & grade SV GAppointment type Salary $72,553.00 to $113,047.00 PAWork schedule LocationTampa, FloridaDutiesSummarySecuring Travel, Protecting People - At the Transportation Security Administration, you will serve in a high-stakes environment to safeguard the American way of...


  • Tampa, Florida, United States Piedmont Electric Cooperative Full time

    About Us: Piedmont Electric Cooperative is a member-owned, not-for-profit electric cooperative with more than 33,000 electric accounts in Alamance, Caswell, Durham, Granville, Orange, and Person counties. We at Piedmont Electric are dedicated to serving our members and improving the quality of life in our communities through local employment, economic...


  • Tampa, Florida, United States The Mosaic Company Full time

    The Mosaic Company (NYSE: MOS) is the world's leading integrated producer of concentrated phosphate and potash-two of the three most important nutrients in agriculture. We employ more than 13,000 people in six countries to serve farmers all over the world. Our Headquarters is in Lithia, Florida with operations throughout North America (U.S./Canada) and South...


  • Tampa, Florida, United States Yara International Full time

    About the Unit Business Architecture is a discipline that focuses on the design and structure of an organization's business processes, capabilities, roles, and functions. It provides a holistic and strategic view of how different elements of a business are interconnected and aligned to achieve the organization's objectives. The primary goal of people...


  • Tampa, Florida, United States Yara International Full time

    About the Unit Business Architecture is a discipline that focuses on the design and structure of an organization's business processes, capabilities, roles, and functions. It provides a holistic and strategic view of how different elements of a business are interconnected and aligned to achieve the organization's objectives. The primary goal of people...


  • Tampa, United States AACSB International Full time

    AACSB is the world’s leading voice in business education, providing quality assurance (accreditation), intelligence and thought leadership, and learning and development (e.g., conferences, seminars, digital learning) opportunities to over 1,800 member organizations and more than 900 accredited business schools in over 100 countries and territories....


  • Tampa, United States AACSB International Full time

    Job DescriptionJob DescriptionAACSB is the world’s leading voice in business education, providing quality assurance (accreditation), intelligence and thought leadership, and learning and development (e.g., conferences, seminars, digital learning) opportunities to over 1,800 member organizations and more than 900 accredited business schools in over 100...


  • Tampa, United States Citizenship and Immigration Services Full time

    Summary This position is located in Refugee, Asylum & International Operations, Asylum Division, Tampa Bay Asylum Office, Tampa Bay, FL. As a SUPERVISORY LEGAL ADMINISTRATIVE SPECIALIST , you will share responsibility for the management and technical direction of a USCIS Asylum Office, including preparation, research, resolution and processing in the...


  • Tampa, Florida, United States AACSB International Full time

    AACSB is the world’s leading voice in business education, providing quality assurance (accreditation), intelligence and thought leadership, and learning and development (e.g., conferences, seminars, digital learning) opportunities to over 1,800 member organizations and more than 900 accredited business schools in over 100 countries and territories....


  • Tampa, United States Strategic Staffing Solutions Full time

    STRATEGIC STAFFING SOLUTIONS HAS AN OPENING! Strategic Staffing Solutions is currently looking for a Database Administrator for a contract opening with one of our largest clients! This is a Contract Opportunity with our company that MUST be worked on a W2 ONLY, NO visa sponsorship or C2C eligibility for this position. The details are below. Job Title:...


  • Tampa, United States Centene Corporation Full time

    Responsible for development and production of Medicare regulatory required and benefit related materials to ensure compliance with State and Federal regulations and alignment with administrative policies. Position supports Medicare Solutions portfoli Communications Specialist, Communications, Specialist, Communication, Production, Technology, Healthcare,...


  • Tampa, United States The Tampa General Hospital Foundation Inc Full time

    This position reports directly to the VP of Finance and the Sr. Director of Revenue Cycle Operations at USF Tampa General Physicians (USFTGP) in a role that has several distinct functions. The Finance and Revenue Cycle Program Specialist will drive strategic process improvement, manage complex projects, and solve difficult problems. The Finance and Revenue...

  • Payroll Specialist

    1 week ago


    Tampa, United States 24 Seven Talent Full time

    Client Overview: Our client, a worldwide cosmetics brand, is seeking a Payroll Project Manager. Role Overview: The Payroll Project Manager will lead and manage payroll-related projects from initiation to completion, ensuring they are completed on time, within budget, and according to specifications.Payroll Specialist Responsibilities: Payroll...

  • Payroll Specialist

    1 week ago


    Tampa, United States 24 Seven Talent Full time

    Client Overview: Our client, a worldwide cosmetics brand, is seeking a Payroll Project Manager. Role Overview: The Payroll Project Manager will lead and manage payroll-related projects from initiation to completion, ensuring they are completed on time, within budget, and according to specifications.Payroll Specialist Responsibilities: Payroll...

  • Payroll Specialist

    1 week ago


    Tampa, United States 24 Seven Talent Full time

    Client Overview: Our client, a worldwide cosmetics brand, is seeking a Payroll Project Manager. Role Overview: The Payroll Project Manager will lead and manage payroll-related projects from initiation to completion, ensuring they are completed on time, within budget, and according to specifications.Payroll Specialist Responsibilities: Payroll...


  • Tampa, United States Transportation Security Administration Full time

    Overview Financial Specialist Open & closing dates 04/30/2024 to 05/10/2024 Pay scale & grade SV G Appointment type Salary $72,553.00 to $113,047.00 PA Work schedule Location Tampa, Florida Duties Summary Securing Travel, Protecting People - At the Transportation Security Administration, you will serve in a high-stakes...


  • Tampa, United States SNI Companies Full time

    SNI Companies is hiring a Insurance Specialist in Tampa, Florida.Responding to inquiries and questions from agents, customers and internal departments via email and phone.Providing agents and insured customers accurate information.Researching and resolving issues.Answering calls professionally and expediently.Providing administrative, general office and...


  • Tampa, United States SNI Companies Full time

    SNI Companies is hiring a Insurance Specialist in Tampa, Florida. Responding to inquiries and questions from agents, customers and internal departments via email and phone.Providing agents and insured customers accurate information.Researching and resolving issues.Answering calls professionally and expediently.Providing administrative, general office and...


  • Tampa, United States SNI Companies Full time

    SNI Companies is hiring a Insurance Specialist in Tampa, Florida. Responding to inquiries and questions from agents, customers and internal departments via email and phone.Providing agents and insured customers accurate information.Researching and resolving issues.Answering calls professionally and expediently.Providing administrative, general office and...


  • Tampa, United States SNI Companies Full time

    SNI Companies is hiring a Insurance Specialist in Tampa, Florida. Responding to inquiries and questions from agents, customers and internal departments via email and phone.Providing agents and insured customers accurate information.Researching and resolving issues.Answering calls professionally and expediently.Providing administrative, general office and...

  • Retention Specialist

    6 hours ago


    Tampa, United States The LaSalle Group Full time

    LaSalle Network is actively seeking Retention Specialists for one of our clients in the Tampa, Florida area! In this position, you will help customers who are calling to cancel/change their membership and any answer inquiries they may have. Retention Specialist Responsibilities: Answer incoming calls from customers who want to cancel their accounts ...

  • Retention Specialist

    2 weeks ago


    Tampa, United States The LaSalle Group Full time

    LaSalle Network is actively seeking Retention Specialists for one of our clients in the Tampa, Florida area! In this position, you will help customers who are calling to cancel/change their membership and any answer inquiries they may have. Retention Specialist Responsibilities: Answer incoming calls from customers who want to cancel their accounts ...

  • ECMO Specialist 1

    2 weeks ago


    Tampa, United States The Tampa General Hospital Foundation Inc Full time

    Job Summary The Extracorporeal Membrane Oxygenation (ECMO) Specialist (ES)is responsible for the daily operation of the ECMO program under the direction of the ECMO Medical Director. The ECMO Specialist is responsible for all aspects of monitoring and troubleshooting the ECMO circuit and related equipment during the management period. They are expected to...


  • Tampa, United States SNI Companies Full time

    Job Description SNI Companies is hiring a Client Services Specialist in Tampa, Florida. Responding to inquiries and questions from agents, customers and internal departments via email and phone. Providing agents and insured customers accurate information. Researching and resolving issues. Answering calls professionally and expediently. Providing...

  • IT Specialist II

    46 minutes ago


    Tampa, United States Meriton, LLC. Full time

    Overview: The IT Specialist II ensures proper computer, software, and network operation so that end users can accomplish appropriate business tasks for all business units. This position assists customers by taking service desk calls on a shift basis and provides support, training, and access management as needed. They are also responsible for the build,...