Assistant Director, Finance

Available Title(s):

1157-NN_ADMINPRO – Assistant Director

Business Title:

Assistant Director, Finance

Employee Type:

Admin. Professional

Time Type:

Full time

Position Term:

12 Month

Position Details:

Summary of Duties:

The Assistant Director, Business Services performs the critical role of leading and managing College of Medicine's (COM) business services, operations and compliance responsibilities while serving as a strategic advisor reporting to the Senior Director of Finance and Operations.

Using knowledge and application of accepted procedures and standards, The Assistant Director, Business Services performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of the COM academic, research, and teaching departments. The Assistant Director manages a team that is responsible for processing of all College purchase requisitions in compliance with all regulations, lifecycle management of contracts, invoicing, inventory control, and the management of all vendors and related items. The Assistant Director serves as liaison to the centralized WSU Accounts Payable/Purchasing team, expedites high priority purchases, collaborates with College staff to identify opportunities for cost reduction, purchase consolidation, and process improvements, works closely with faculty and staff in departments to implement programs, provide training sessions, and ensure that faculty spending is in compliance with rules and regulations.

This integral position to the College of Medicine's Business Office works closely with the deans, associate deans, assistant deans, department chairs and staff. The role serves as lead administrator in the absence of the Senior Director of Administration and Operations (SDAO).

Essential Job Functions:

30% Operations

30% Fiscal Management

20% Contract and Affiliation Agreement Management

15% Supervision

5% Other

Required Qualifications:

Positions require a Bachelor's degree in a relevant field and four (4) years of progressively responsible relevant experience, which has included at least one (1) year of managerial experience. A Master's degree in a related field may be substituted for up to one (1) year of the required experience. Education and experience can be tailored to fit the specific organizational entity/directorial assignment. Positions may require applicable licensure and/or certification.

Additional Requirements:

• Bachelor's degree in Business, Finance, Public Administration, or other related field.
• Four (4) years of budget/finance experience in an academic, healthcare, research or other related setting.
• Experience in accounting practices and procedures, cash handling, budgeting, and financial analysis.
• Demonstrated knowledge of complex budget/accounting processes.
• Demonstrated experience reviewing and managing various types of contracts; such as affiliation agreements, personal services, purchased services, equipment leases, real estate, software, memorandums, financial services.
• Demonstrated experience in various financial activities including purchasing, travel, personnel, inventory, travel, payables, cost analysis and/or budget planning.
• Demonstrated ability to communicate effectively orally and in writing.
• Demonstrated knowledge and proficiency with Microsoft systems such as Word, Excel and Outlook. Ability to use project management systems such as Smartsheets, Asana or other platforms.
• Demonstrated ability to prioritize in a challenging environment while meeting required deadlines.

Preferred Qualifications:

• Experience with financial coordination between multiple institutions.
• Demonstrated experience with grants and contract budget development and administration.
• Experience using WSU's mainframe computer applications, including but not limited to Workday, Smartsheet, Asana, PowerBI, TouchNet .
• Knowledge of Washington Administrative Codes and WSU Business Policies and Procedures.

Additional Information:

Area/College: Elson S. Floyd College of Medicine
Department Name: Business Services
City, State, Zip: Spokane, WA
Department Link:

Monthly Salary: Minimum: $5,485.73 , Midpoint: $6,943.97, Maximum: $8,402.20; commensurate with qualifications and experience.
In accordance with RCW , the above salary reflects the full salary range for this position. Individual placement within the range is based on the candidate's current experience, education, skills, and abilities related to the position. Successful candidates typically begin up to mid-point of the salary range. For more information regarding Administrative Professional (AP) Compensation at Washington State University (WSU), please visit the following website:
WSU offers a comprehensive benefits package which includes paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts.
For a more detailed summary of benefits offered by WSU for AP staff visit: Find total compensation information here:

Overtime Eligibility: Ineligible
FTE: 100%
This is a Permanent position.

Screening and Posting Close Date: The screening of applicants begins December 5, 2023. Applicants must submit their completed application by December 27, 2023 at 11:59 p.m.

Background Check: This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Application Instructions:

Applicants must upload the following documents to their online application.

• Resume (required)
• Cover Letter (required)

External candidates, please upload all documents in the "Resume/CV" section of your application. Internal candidates, please upload all documents in the "Resume/Cover Letter" section of your application.

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Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Applicants will be requested to provide contact information for professional references within the online application.

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: v), Washington State TDD Relay Service: Voice Callers: ; TDD Callers: , f), or .

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