secretary (oa)

You will serve as a SECRETARY (OA) in the COMMODORE'S OFFICE of TRAWING ONE.

• You will perform secretarial clerical, and administrative duties in support of the Commander and Chief Staff Officer (CSO).
• You will draft, review and process administrative correspondence submitted to the Chief, Naval Air Training Command, Department of the Navy, other higher level joint service headquarters organizations.
• You will provide guidance, instruction and assistance to the two subordinate command secretaries and staff administration offices on proper and effective correspondence, and office administration practices and procedures.
• You will receive all visitors and telephone calls to the Commander and CSO, ascertain the nature of the call or business of visitors, and determine appropriate action/executive staff interaction required.
• You will maintain the executive calendars for the Commander and CSO, scheduling appointments and meetings based upon personal knowledge of executive office workload and current issues of importance.
• You will maintain knowledge and proficiency in the use of NAVFIT98A, Fitness Report (FITREP) software/replacement software.
• You will arrange for meetings and conferences, including such matters as location, schedule, agenda, and attendance list.
• You will review all incoming correspondence, publications, regulations, and directives which may affect the command, reviewing for proper format, grammar, clarity, content meaning, and completeness of background material enclosures, etc.
• You will be the primary point of contact (POC) and subject matter expert (SME) for the Wing Change of Command events.