Specialist, Distribution and Logistics
3 weeks ago
The Role
The Specialist, Distribution & Logistics, is responsible for scheduling international and domestic shipments originating at US Moderna entities. In this role, the Specialist must effectively respond to business needs while ensuring compliance with quality and regulatory requirements such as GDP/GMP, Cold Chain, and Trade Compliance. The Specialist will be responsible for arranging and being the voice for the customer for all shipments from the Norwood manufacturing and other sites as required. This role involves daily collaboration with the internal and external stakeholders to maintain and execute daily shipments according to procedures. The Specialist must understand and provide the required documentation, adhere to import/export regulations, possess knowledge of packaging engineering, and ensure accurate and complete processing of transactions in Modernas validated systems as well as unique business tools. This role requires a high degree of attention to every detail of shipment preparation and execution as each shipment is unique and the activities are to be performed on a very tight timelines to meet our customers needs.
Heres What Youll Do
Independently manage and oversee the daily shipping schedule from the Norwood manufacturing site. Collaborate with Norwood Logistics Operations to coordinate the shipping schedule to endure timely pack out. Point of contact to schedule and coordinate international and domestic shipments, including pick up, transportation, customs clearance, delivery, and customer service, which may occasionally require evening and weekend work. Ensure that the designated couriers, IOR and other partners are aware of upcoming shipments. Work cross functionally with Supply Chain Planning, Manufacturing, Quality Assurance, Norwood Logistics, and other parties to make sure shipments meet the target delivery dates. Represent the Distribution & Logistics team in specific meetings. Work daily within the internal shipping tools and collaborate with Finance, Quality Assurance and Trade Compliance to ensure that all the necessary documentation and information can be produced accurately to proceed with the greenlight (ready to ship) process from our internal and external partners. Own the completion of shipping documents, including commercial invoices, bills of lading, and submit them to the courier and IOR partners for review and approval. Being able to pivot fearlessly and act with urgency to work with Norwood Operations, Material Planning, Quality Assurance, couriers and IOR partners when target shipping dates are at risk, as shipments are time sensitive. Completes all necessary SAP transactions related to the lifecycle of a shipment. Completing all temperature data reviews, retrieve receipt forms and conduct POD transactions as necessary to complete the shipping process. Oversee the record retention process for the Supply Chain, Distribution and Logistics of the Americas team. Utilize Veeva to support operational actions, including deviation investigations, CAPA actions, Change Control actions and process improvements. Supports the revisions of SOW, Lane Mappings (Planner Playbook), SOPs, Work Instruction, and forms, as well as other necessary updates. Ensures prompt response and follow up to all support requests related to shipments daily. Identifies gaps and initiates Veeva document change controls to facilitate procedural improvements. Support the business with ad-hoc tasks and projects to meet evolving business requirements. Support end to end shipping concept Additional duties as may be assigned from time to time Heres What Youll Need (Minimum Qualifications) Bachelors Degree with 4-5 years of experience in Global Logistics Heres What Youll Bring to the Table (Preferred Qualifications) Preferred bachelors degree in Supply Chain/Logistics or Business Management. Strong preference for experience in international distribution within the Pharmaceutical and Biotech industries, especially within a clinical trial. Experience working in a cGMP and cGDP environment with a solid understanding of the Pharma industry and Supply Chain. Prior experience with personalized drug distribution is a significant plus. Strong multitasking abilities, time management skills and a result driven mindset. Problem solving skills and the ability to develop effective solutions. Attention to detail and a focus on delivering high-quality work. Thorough understanding and knowledge of international and domestic transportation operations, as well as import / export customs handling. Strong work ethic with the ability to independently see tasks through to completion. Excellent verbal and written communication skills. Previous experience with SAP or a related ERP system is required. Proficiency in SmartSheets and MS Office. Previous experience with TMS or WMS in preferred. A desire to make an impact as part of a high-growth, transformational company that is Bold, Relentless, Curious, and Collaborative.Moderna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:Highly competitive and inclusive medical, dental and vision coverage optionsFlexible Spending Accounts for medical expenses and dependent care expensesLifestyle Spending Account funds to help you engage in personal enrichment and self-care activitiesFamily care benefits, including subsidized back-up care options and on-demand tutoringFree premium access to fitness, nutrition, and mindfulness classesExclusive preferred pricing on Peloton fitness equipmentAdoption and family-planning benefitsDedicated care coordination support for our LGBTQ+ communityGenerous paid time off, including:Vacation, sick time and holidays
Volunteer time to participate within your community
Discretionary year-end shutdown
Paid sabbatical after 5 years; every 3 years thereafterGenerous Paid Leave offerings, including 18 weeks of 100% paid parental leave for all new parents 401k match and Financial Planning toolsModerna-paid Life, LTD and STD insurance coverages, as well as voluntary benefit optionsComplimentary concierge service including home services research, travel booking, and entertainment requestsFree parking or subsidized commuter passesLocation-specific perks and extras About Moderna Since our founding in 2010, we have aspired to build the leading mRNA technology platform, theinfrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world. By living our mission, values, and mindsets every day, our peopleare the driving force behind our scientific progress and our culture.Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.
We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S. As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute and make a meaningful impact.
If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit to learn more about our current opportunities.
Moderna is a smoke-free, alcohol-free and drug-free work environment.
Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply
Moderna is proud to be an equal opportunity workplace and is an affirmative action employer.
Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. Moderna is an E-Verify Employer in the United States. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. Were focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.
Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations team at (EEO/AAP Employer)
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