Accounts Payable Specialist

4 weeks ago

West Chicago, Illinois, United States The Jel Sert Company Full time

For nearly a century, The Jel Sert Company has focused on creating high-quality, high-value foods and beverages that help bring people together. We are currently looking for a passionate and dedicated individual to join our team as a ACCOUNTS PAYABLE SPECILAIST. If you are looking for a work environment that encourages personal growth, responsibility, and a shared vision for creating incredible products that help create lasting memories, then Jel Sert wants you

The AP Specialist will review and process invoices and payments to vendors by following the established procedures with accuracy and in a timely manner.

This position will require the employee to work overtime as needed. Overtime is scheduled based upon individual job responsibilities and the needs of the department.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

This job description is only a summary of typical functions. Duties, tasks, and responsibilities may differ from the job description.

  • Review, process, and save electronic invoices.
  • Maintain accounts payable unpaid and paid invoice files.
  • Analyze and resolve problematic invoices in order to process accordingly.
  • Review problematic invoices with the appropriate department for resolution when appropriate.
  • Prepare live check payments to vendors as scheduled.
  • Prepare and transmit ACH payments to vendors as scheduled.
  • Maximize accounts payable discounts and tax credits.
  • Prepare annual 1099's.
  • On a monthly basis, review all invoices on hold status and verify with authorizing department to ensure validity.
  • Review open purchase order receipts to ensure that invoices have been received to voucher.
  • Ensure all invoices have approval signatures, departmental codes, and required supporting documentation.
  • Maintain A/P procedures.
  • Provide assistance to outside auditors at year end.
  • Complete projects as assigned by A/P Manager.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

  • Minimum of 2 years Accounts Payable experience.
  • AP experience within a paperless environment highly desired.
  • College degree preferred.

KNOWLEDGE, SKILLS AND ABILITIES

  • Highly organized, methodical, disciplined, and detail-oriented.
  • Accurate and timely data input skills are essential.
  • Effective interpersonal skills and ability to communicate effectively.
  • Strong leadership, planning, and problem solving skills.
  • Proven ability to plan, organize and prioritize tasks within time constraints.
  • Solid computer skills and a good working knowledge of Excel, Word and Outlook required.
  • Experience with an ERP system, such as QAD, is a plus.
  • Ability to work in a team-based environment.
  • Demonstrate good communication skills both written and verbal.

WHAT'S IN IT FOR YOU - BENEFITS

  • Medical/Dental/Vision Insurance
  • 401(K ) & ROTH Plan with Company Match
  • Life Insurance
  • Aflac Supplemental Insurance
  • Paid Time Off plus Paid Holidays
  • Employee Assistance Program

PERKS OF WORKING AT JEL SERT

  • Training and Career Development Opportunities
  • Referral Program
  • Tuition Reimbursement
  • Discounts on our Delicious Products
  • Health Club Member Reimbursement
  • Interactive Company Culture with Engagement Activities
  • Employee Service Awards
  • Company Philanthropy

PHYSICAL DEMANDS

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Stooping: Bending body downward and forward by bending spine at the waist.
  • Reaching: Extending hand(s) and arm(s) in any direction.
  • Standing: Remaining upright on the feet, particularly for sustained periods of time.
  • Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
  • Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward.
  • Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion.
  • Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to-position.
  • Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.
  • Grasping: Applying pressure to an object with the fingers and palm.
  • Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips.
  • Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers accurately, loudly, or quickly.
  • Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive detailed information through oral communication, and making fine discriminations in sound.
  • Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.
  • Medium work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  • The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; viewing a computer terminal; extensive reading and visual inspection
  • Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time.

WORK ENVIRONMENT

Office environment

  • The worker is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes.
  • The worker is not substantially exposed to adverse environmental conditions (as in typical office or administrative work).

FOOD SAFETY and QUALITY RESPONSIBILITIES

Follow applicable procedures and work instructions.

IMPACT ON JEL SERT SUCCESS

This job is required to successfully handle vendor terms, discounts and payments throughout the year, as these responsibilities directly impact Jel Sert's cash flow.



It is the policy of The Jel Sert Company to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability or perceived disability, genetic information, citizenship, veteran or military status, marital or domestic partner status, or any other category protected by federal, state and/or local laws.

  • Accounts Payable Specialist

    1 week ago

    Chicago, Illinois, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionAccounts Payable ClerkLHH Solutions is a leading HR Solutions firm based in Chicago, Illinois and currently seeking to hire a Accounts Payable Specialist in Chicago, Illinois. As an Accounts Payable Specialist, you will be responsible for full scope accounts payable tasks. Our ideal candidate will an associate degree or...

  • Accounts Payable Specialist

    1 week ago

    Chicago, Illinois, United States Addison Group Full time

    Our client is looking for an Accounts Payable Specialist to join their team. Please contact us today to discuss this opportunityAccounts Payable SpecialistPay Rate Range - $20 - $25 / hourLocation: Chicago, ILJob Responsibilities:Responsible for managing and preparing all invoices on a daily basis and route for approvalsEvaluate and reconcile all vendor...

  • Accounts Payable Specialist

    1 week ago

    Chicago, Illinois, United States OFI Full time

    DescriptionWe are a global leader in food & beverage ingredients. Pioneers at heart, we operate at the forefront of consumer trends to provide food & beverage manufacturers with products and ingredients that will delight their consumers. Making a positive impact on people and planet is all part of the delight. With a deep-rooted presence in the countries...

  • Accounts Payable Specialist

    1 week ago

    West Chicago, Illinois, United States The Jel Sert Company Full time

    For nearly a century, The Jel Sert Company has focused on creating high-quality, high-value foods and beverages that help bring people together. We are currently looking for a passionate and dedicated individual to join our team as a ACCOUNTS PAYABLE SPECILAIST. If you are looking for a work environment that encourages personal growth, responsibility, and a...

  • Accounts Payable Specialist

    1 week ago

    Chicago, Illinois, United States City Cruises Full time

    City Experiences is seeking a Accounts Payable Specialist for our operations in Chicago, IL. About You:This person will be adaptable, dynamic, and embody City Experiences' RESPECT Service System. About the Opportunity:Do you share Hornblower's passion for providing amazing experiences? If you're an enthusiastic team player who thrives in an environment where...

  • Entry-Level Accounts Payable Specialist

    1 week ago

    Chicago, Illinois, United States The LaSalle Group Full time

    A national leader in the Health Care industry is looking for an Entry-level Accounts Payable Specialist to join their team. This company has been recognized by international publications and organizations as a leader in their field. They are driven to inspire and are continually improving their offerings, as well as their authentic human connections. As a...

  • Accounts Payable Specialist

    1 week ago

    Chicago, Illinois, United States Transco Railway Products, Inc. Full time

    Transco Railway Products, Inc.Come join a team where People make the difference As a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent.Under broad supervision, reconciles and...

  • Accounts Payable Specialist

    1 week ago

    Chicago, Illinois, United States Marmon Holdings, Inc Full time

    Transco Railway Products, Inc.Come join a team where People make the difference As a part of Marmon Holdings, Inc., a highly decentralized organization, we rely heavily on people with the aptitude, attitude, and entrepreneurial spirit to drive our success, and we're committed to attracting and retaining top talent.Under broad supervision, reconciles and...

  • Accounts Payable Specialist

    4 weeks ago

    Chicago, Illinois, United States Hornblower Cruises and Events Full time

    City Experiences is seeking a Accounts Payable Specialist for our operations in Chicago, IL.About You:This person will be adaptable, dynamic, and embody City Experiences' RESPECT Service System.About the Opportunity:Do you share Hornblower's passion for providing amazing experiences? If you're an enthusiastic team player who thrives in an environment where...

  • Accounts Payable Specialist

    1 month ago

    Chicago, Illinois, United States Hornblower Cruises and Events Full time

    City Experiences is seeking a Accounts Payable Specialist for our operations in Chicago, IL.About You:This person will be adaptable, dynamic, and embody City Experiences' RESPECT Service System.About the Opportunity:Do you share Hornblower's passion for providing amazing experiences? If you're an enthusiastic team player who thrives in an environment where...

  • Accounts Payable Specialist

    3 weeks ago

    Chicago, Illinois, United States Hornblower Cruises and Events Full time

    City Experiences is seeking a Accounts Payable Specialist for our operations in Chicago, IL.About You:This person will be adaptable, dynamic, and embody City Experiences' RESPECT Service System.About the Opportunity:Do you share Hornblower's passion for providing amazing experiences? If you're an enthusiastic team player who thrives in an environment where...

  • Accounts Payable

    1 month ago

    Chicago, Illinois, United States Michael Page Full time

    About Our Client The national legal firm based in Chicago, IL is seeking an Accounts Payable Specialist to join their team immediately. The ideal candidate will have prior experience in handling high volume invoices (400+ weekly) and managing full cycle accounts payable processes. Strong communication skills and a collaborative team approach are essential...

  • Accounts Payable

    4 weeks ago

    Chicago, Illinois, United States Michael Page Full time

    About Our Client The national legal firm based in Chicago, IL is seeking an Accounts Payable Specialist to join their team immediately. The ideal candidate will have prior experience in handling high volume invoices (400+ weekly) and managing full cycle accounts payable processes. Strong communication skills and a collaborative team approach are essential...

  • Accounts Payable Specialist

    1 week ago

    Chicago, Illinois, United States Green Thumb Industries Full time

    The Role As the Accounts Payable Specialist at GTI, you will be responsible for supporting accounting operations on our finance team. Responsibilities Codes such items as invoices, vouchers, check requests, etc., with correct codes conforming to standard procedures and properly enters items into the financial system Handles vendor correspondence via phone or...

  • Accounts Payable Specialist

    4 weeks ago

    Chicago, Illinois, United States Green Thumb Industries Full time

    The Role As the Accounts Payable Specialist at GTI, you will be responsible for supporting accounting operations on our finance team. Responsibilities Codes such items as invoices, vouchers, check requests, etc., with correct codes conforming to standard procedures and properly enters items into the financial system Handles vendor correspondence via phone or...

  • Accounts Payable Specialist

    2 months ago

    Chicago, Illinois, United States Green Thumb Full time

    The Role As the Accounts Payable Specialist at GTI, you will be responsible for supporting accounting operations on our finance team. Responsibilities Codes such items as invoices, vouchers, check requests, etc., with correct codes conforming to standard procedures and properly enters items into the financial system Handles vendor correspondence via phone...

  • Accounts Payable Specialist

    1 week ago

    Chicago, Illinois, United States GreenThumb Full time

    The RoleAs the Accounts Payable Specialist at GTI, you will be responsible for supporting accounting operations on our finance team. Responsibilities Codes such items as invoices, vouchers, check requests, etc., with correct codes conforming to standard procedures and properly enters items into the financial system Handles vendor correspondence via phone or...

  • Accounts Payable Manager

    1 week ago

    Chicago, Illinois, United States LHH Recruitment Solutions Full time

    Job DescriptionJob DescriptionAccounts Payable ManagerLHH Solutions is a leading HR Solutions firm based in Chicago, Illinois and currently seeking to hire an Accounts Payable Manager. Our ideal candidate will an associate degree or bachelor's degree in accounting/finance and accounts payable experience or have similar work experience.Type- Full-time...

  • Accounts Payable Specialist, Logistics

    1 week ago

    Chicago, Illinois, United States Lactalis American Group , Inc. Full time

    Come build your career at Lactalis, the world's largest dairy company, and a house of beloved and iconic dairy brands. We are seeking ambitious and talented candidates to join our USA Logistics team.Lactalis USA produces award-winning nutritious and delicious dairy products that bring people together every day. We offer an enviable range of dairy brands...

  • Accounts Payable Manager, CPG

    4 weeks ago

    Chicago, Illinois, United States Green Thumb Industries Full time

    The Role The Manager, Accounts Payable (AP Manager) will play a critical role in the growth of our Accounting department by owning the full cycle of AP, ensuring accurate and timely recording of expenses and payments to vendors for our CPG vertical. The AP Manager also performs financial activity related to the month end close. The ideal candidate possesses...