Print Assistant

4 weeks ago

New Paltz, New York, United States SUNY New Paltz Full time

Department: Office of Communication & Marketing

Classification: SL-2

Budget Title: Staff Assistant

Duties:

The State University of New York ( SUNY ) at New Paltz, the leading regional public university in New York's beautiful Hudson Valley seeks candidates for the position of print assistant in the award-winning Office of Communication & Marketing ( OCM ). Reporting to the print & mail services manager in the OCM , this role is a critical opportunity for an experienced professional to help support the University's integrated communication and marketing needs through a centralized Print Shop and Mail Services area that also serves faculty, staff and students from across the campus community. The print assistant will work closely with their supervisor and the digital production coordinator, along with experienced design staff, on producing print materials and other collateral that meet OCM's high quality and brand standards. This will be accomplished utilizing an array of print equipment that includes high speed color and black & white production printers, as well as high quality wide format color inkjet equipment. The Shop is also well known across campus for providing exceptional customer service and expertise for client requests/needs.

Duties of the role include, but are not limited to:
  • Handle intake of work requests for the Print Shop through multiple database platforms. Responsible for assistance to clients submitting work, ensuring forms are filled out correctly, jobs are logged into print platforms and estimates are produced.
  • Answer phone and respond to walk-in clients with questions and provide direction or proper submission of projects. File jobs as needed for storage.
  • Manage variable data mailings, including output, inserting and processing mailings according to U.S. Postal Service specifications for First Class and Standard (Bulk) mailings. Coordinate mailing list and paperwork processing from the campus's Informational Technology Services.
  • Assist the digital production coordinator with roles such as: scan jobs or save files for production and/or storage, assist staff in digital production (e.g., load paper, clear jams, etc.), including minor maintenance, as appropriate.
  • Assign work to temporary service/work study students, as needed. Assist students with finishing/packaging of orders.
  • Assist in bindery, as assigned. This may include cutting, folding, scoring, inserting, drilling, collating, booklet making, laminating and mounting, and any handwork required.
  • Assist with print recharges to campus units/areas. Price completed jobs, print out invoices, mark jobs as delivered, post recharges to the appropriate account, perform weekly and monthly closeout.
  • Assist Mail staff with processing/distributing letters and packages, as assigned. Depending on customer volume, assist Mail colleagues with various assignments to ensure efficient processing of mail and customer service.

Qualifications:

Required:
  • Minimum education of high school diploma or GED
  • A minimum of 3-5 years of progressive experience in print services at private sector and/or public service settings, and a demonstrated record of operating print and related equipment. Experience includes working with print professionals and related staff.
  • Strong interpersonal skills and the ability to work independently and collaboratively on projects
  • The ability to balance multiple projects and work under deadline pressures with relative ease
  • Proficiency with Microsoft Office applications and comfort with learning Print Shop work platforms for serving clients
  • Valid driver's license
  • Ability to travel to and from the SUNY New Paltz campus

Preferred:
  • Experience working with print/digital designers and other content creators
  • Experience and familiarity with the unique communication needs of an institution of higher education

Special Instructions to Applicant:

Electronic submissions required. Individuals with disabilities who need assistance with the application process should call

Candidates will be required to electronically submit:
  • cover letter
  • resume
  • contact information for three professional references

Please apply by visiting
Applications will be accepted until the position is filled

Other Important Information about this vacancy:

This position offers full New York State benefits which are among the most comprehensive in the country; see them here: . The State University of New York at New Paltz is a highly selective, public University that is recognized regionally for the strength of its academic programs. It is located in the beautiful Hudson River Valley with easy access to New York City and other nearby recreational and cultural amenities.

This position may have an opportunity for telecommuting under the terms and expectations of the currently approved telecommuting program. Telecommuting is not a term and condition of this position and is at the discretion of the University.

SUNY New Paltz recognizes the unique skills, perspective, talents and passion that each employee contributes to its learning community. To work here is to accept an invitation to participate in the growth and development of all campus members—students, faculty and staff. The University's commitment to inclusive excellence is an important part of our mission of public education and our culture. New Paltz continues to work on building a community that supports freedom, mutual respect, and civility. We seek others who support these values of diversity and inclusiveness and candidates of all diverse backgrounds who wish to participate in our cultural aspirations are welcome and encouraged to apply.

The State University of New York at New Paltz is an AA/ EOE / ADA employer.

Federal law and regulations require notice to all prospective employees regarding crimes that have occurred on campus in the current three year period. Please refer to the University Police Web site for the complete Annual Security Report (Clery Report) at .

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