Officer – P02

JOB DESCRIPTION

Officer – P02

Grade:
P02

Type of Appointment:
Series A – Short Term

Duration of Contract:
12 months

Secretary/Department/Off.:
The Department of Sustainable Democracy and Special Missions

Announcement Number:
EO/58/23

Duty Station:
US – Washington D.C.

Job Family:
Democracy and Governance

Job Category:
Professionals and Higher Categories

Recruitment Type:
External

Employment Schedule:
Full time

Publication Date:
12/1/23

Closing Date:
12/22/23

# of Openings:
1

Annual Basic Salary (net of taxes):

Basic Salary:
US$ 50,377

Annual Post Adjustment (net of taxes):

Post Adjustment:
US$ 31,989

Description

This is an analytical type, professional position with elements of coordination of various aspects of a project and/or activities in the fulfillment of a departmental mission, and is assigned all or part of the following responsibilities (NOTE: these responsibilities and expected results are standardized, and are not necessarily performed by all staff members):

– Support and participate in the organization of courses on auditing and fundamentals of ISO-TS54001 or ISO Electoral. Review the documents resulting from the audits of electoral bodies and all the documentation related to the activities of the International Electoral Accreditation Body IEAB.

– Research, compile and synthesize information in support of the department-specific activities and mission, development and strengthening of relations with Member States, key institutions and organizations, and dialogue promotion, including but not limited to: coordinating or overseeing the organization of meetings, conferences, presentations, events and seminars; following-up on the development of joint activities at the local and regional levels, and networking activities.

– Analyze related trends and events affecting the situation in the hemisphere, recommending actions, drafting talking points and speeches, and participating in the elaboration and reviewing of reports and publications on applicable subject matters, and their dissemination among scholars, practitioners and other interested parties.

– Make proposals for, and participate in, the formulation and execution of projects, activities and initiatives for the organization of fact-finding, needs assessment, and advisory services to countries and regions.

– Monitor the execution and accounts of department-specific activities, processing and following-up on administrative and financial actions in liaison with appropriate staff members, including but not limited to hiring human resources, purchasing equipment and supplies, travel, etc.

– Support and participate in various department-specific initiatives and activities and dialogue promotion as related to the area of work, including drafting, reviewing and editing for consistency and language, correspondence, reports, cooperation agreements, proposals and joint proposals, budgets, financial reports, work plans, and documents and publications.

– Manage, update and validate databases containing information on the activities of the area of work, including all aspects of department-specific activities, producing reports and summaries on a regular or ad hoc basis and preparing analysis on regional issues.

– Provide support in the planning, fundraising, implementation and evaluation of missions, programs, projects and activities at the Headquarters and in the field, including participating in training seminars and other programs.

– Perform other related duties as assigned, including replacing and backstopping for others.

qualifications:

Education & Experience:

Essential: First University Degree (Bachelor) in Industrial Engineering, Business Administration, International Affairs, or a related field and 4 years of relevant experience OR Advanced University Degree (Master's) in one of the above fields and 2 years of relevant experience.

Desirable: Experience or knowledge of the OAS. mandates and priorities as related to the area of work and/or the dynamics of the Inter-American agenda and system. Certification as ISO 9001 internal auditor. Knowledge of ISO standards, auditing practices, accreditation, and certification bodies

Computer Skills: Ability to effectively work using Microsoft Office (e.g. Outlook, Word, and Excel) and software applicable to the area of work.

Languages:

Essential – Proficient in at least two of the following languages: English, French, Portuguese, and Spanish (read, write and communicate). Language proficiency examination will be required.

Desirable – Working knowledge of the other two languages.

Personal Competencies: Client Orientation, Knowledge Sharing, Teamwork, Interpersonal Skills. Ability to clearly communicate in the languages required for the post.

The GS/OAS embraces equality, diversity and inclusion. Thus, the GS/OAS, in accordance with its rules and regulations, is committed to providing equal opportunities in employment, achieving a diverse staff, and will take into account a wide geographic representation, as well as gender equity and equality, in the selection of candidates.

In accordance with paragraph f. of Article 44 of the General Standards, the official languages of the Organization are English, French, Portuguese, and Spanish. No candidate for a position in the General Secretariat subject to the competition requirement shall be contracted until he/she has passed language proficiency exams administered by the DHR in at least two of the official languages. Nevertheless, i) Any candidate, including staff member whose native language is one of those four languages shall only be required to demonstrate proficiency on an exam in one of the others; and (ii) Persons applying for G-1 and G-2 positions at Headquarters and G-3 driver/clerk positions in those Offices of the General Secretariat in the Member States where the language requirement unduly restricts the recruitment of otherwise qualified staff shall be exempt from this language proficiency requirement for as long as they occupy those positions. Subsequently, in order to be eligible to compete for a higher-level position, any staff member who has benefited from this exemption must demonstrate proficiency in a second official language of the Organization. (iii) A person selected as the best candidate may receive a fixed-term contract, which will be considered to have lapsed in case the person does not pass the required language examination within the 36 months following the appointment.

Please note that the mandatory retirement age for staff members at the General Secretariat of the OAS is 65.

Benefits:

– Compensation:

Professional Category: Remuneration = Basic Salary + Post Adjustment

Net of taxes for non-US citizens

– US citizens tax reimbursement: US Citizens are reimbursed for most taxes paid on OAS remuneration.

– Paid Annual Leave: 21 days from 1st year. Increase to 30 days within 5 years.

– Sick Leave and Parental Leave.

– Health Insurance: OAS pays 2/3 of premium.

– Pension and Savings Plans: In addition to salary, OAS contributes 14% of pensionable remuneration to a Retirement and Pension Plan. Staff contribute 7%.

– Additional benefits (dependent on contract type): Mobilization allowance, repatriation grant, language allowance home leave travel, dependency allowance, life insurance.

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