Facilities Services FSA

Found in: beBee jobs US - 1 week ago


South Jordan, Utah, United States WTW Full time

Major Accountabilities:

Facilities Support:


• Help maintain the overall cleanliness and order/organization of the office space


• Perform minor maintenance and repair tasks


• Maintain established vendor relationships to ensure a productive office environment


• Liaise with building management regarding common area services and maintenance


• Support maintenance of up-to-date floor plans and associated documentation


• Ensure office equipment is properly maintained


• Oversee kitchen amenities (i.e. restock of coffee)


• Support Corporate Real Estate activities as necessary


• Support health and safety initiatives


• Support business continuity and contingency planning


• Manage access card distribution and database

Secondary Support:

Reception


• Perform all duties related to the reception/switchboard including call and visitor handling.


• Meet, greet and announce visitors in a professional manner.


• Ensure visitors are identified in accordance with security procedures. Handle visitor office space requests as required

Conference/Meeting Room Setup and Catering:


• Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms


• Organize catered meals and provision of special equipment, as required


• Communicate and liaise regularly with colleagues booking conference rooms to verify requirements and expedite changes


• Develop and maintain strong relationships with caterers and local vendors

Print, Post and Purchasing Support:


• Manage post and courier services to ensure timely collection and delivery


• Oversee stationery supplies and stock levels. Place orders for stationery and general office supplies, and maintain proper records


• Assist with checking and coding of vendor invoices, as required, and monitoring of vendor performance, escalating questions/concerns to the Facilities Services Manager


• Printer equipment support


• Assist with production of client and training materials

The Requirements


• 1-2 years' experience in a professional office or call center environment providing general Facilities Services support


• Exceptional customer service skills


• Strong interpersonal skills, and the ability to deal professionally with clients, vendors and associates on the phone and in person


• Professional demeanor and appearance


• Ability to adapt to different people, situations and changing priorities with grace and flexibility as well as demonstrating an appropriate sense of urgency


• Reliable and punctual


• Strong organizational skills, with demonstrated ability to multi-task and prioritize effectively


• A strong focus on detail and accuracy of work


• Strong time management skills


• Ability to communicate openly and effectively both verbally and in writing in business standard English and in local language as appropriate


• Basic knowledge of Microsoft Office suite and Outlook or Lotus Notes


• Knowledge of AV equipment and limited technology in a meeting environment


• Heaving lifting may be required


• May require additional time commitment outside of normal business hours


• High School diploma, certificate or official equivalent



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