File Clerk

These positions are located within the Health Information Management Section of the Medical Administration Service at the VA Illiana Health Care System in Danville, IL. The File Clerk performs work related to the acquisition of program information to support the technical activities of document scanning, file room and medical record activities.

***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***

The major duties and responsibilities include but are not limited to:

• Performs administrative and medical document scanning;
• Reviews all incoming documents for patient identification to aid in timely input of scanned documents and assures compliance with documentation requirements including complete signature;
• Conducts quality assurance on 100% of all documentation for readability, clarity and position;
• Inputs appropriate progress notes and indexes documentation according to the medical specialty;
• Returns documentation to originator to complete or correct any deficiencies;
• Arranges records for storage/reference, scheduled disposition and retrieval;
• Determines file retention and disposal including determining applicable authorities, screening and preparation of files for retention and disposal;
• Serves as guardian of records and does not allow unauthorized access;
• Uses record tracking system to locate and obtain records as needed for release of information;
• Assists with record retrieval for record retirement and prepares for shipment;
• Photocopies records for Release of Information;
• Conducts daily activities in a safe manner and is responsible for completing mandatory safety training;
• Consistently communicates and treats customers (veterans, their representatives, visitors and all VA staff) in a courteous, tactful and respectful manner; and
• Performs other related duties as assigned.