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Program Assistant

3 months ago

Buffalo, New York, United States University at Buffalo Full time
Posting Details

Position Information

Fiscal Year
Position Title Program Assistant
Classification Title Staff Assistant
Department MGT Administration Operations
Posting Number P240273
Posting Link
Employer State
Position Type
Professional Appointment Term Term
Salary Grade SL2

Posting Detail Information

Position Summary
The School of Management has an exciting opportunity to join our team as a Program Assistant. In this role, you will be responsible for the coordination and administrative support of programs within our academic departments. This position requires strong organizational and project management skills, initiative, adaptability, excellent follow through and the ability to work with diverse population at all levels of the organization. Additionally, a demonstrated commitment to working collaboratively and efficiently will contribute to the success of this position.

Responsibilities include but are not limited to:
  • Coordinate operational processes from student recruitment and orientation through completion of the programs.
  • Oversee planning and execution of events, which include developing proactive project plans, managing day-of logistics, and collecting/evaluating post-event feedback.
  • Assist with recruitment and engagement of external speakers, organizations and coaches.
  • Track and report on key program metrics to share with stakeholders and for certifications.
  • Assist with program stewardship, including alumni and any advisory council engagement.
  • Collaborate with communications team to coordinate social media promotion, marketing materials and communication plans.
  • Work with faculty program director to develop budget and ensure compliance, tracking program expenses.
Outstanding Benefits Package

Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. We support your growth and development through our career coaching and training department and we qualify as a public service loan forgiveness organization. Learn more about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America's leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications
Associate degree with 2 years of experience or bachelor's degree

Preferred Qualifications
2-3 years relevant experience, preferably in an academic setting

Physical Demands
Salary Range $50,000
Additional Salary Information The salary range reflects our good faith and reasonable estimate of the possible compensation at the time of posting, the role and associated responsibilities, and the experience, education, and training of the selected candidate.
Type Full-Time
Campus North Campus
Posting Alerts
Special Instructions Summary
Additional Information
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at or via email at

Is a background check required for this posting? No
Background Check Notification

Contact Information

Contact's Name Rachel Sluberski
Contact's Pronouns
Contact's Title Department Administrator
Contact's Email
Contact's Phone

Posting Dates

Posted 08/02/2024
Deadline for Internal Applicants 08/16/2024
Deadline for External Applicants Open Until Filled
Date to be filled

References

Number of References Required 3
Reference Cutoff Date
Instructions to Applicant

Supplemental Questions

Required fields are indicated with an asterisk (*).
  1. Please indicate your current employment affiliation with the University at Buffalo.
    • Faculty
    • Faculty Student Association (FSA)
    • Research Foundation Employee
    • State Classified
    • State Professional
    • UB Foundation
    • TA/GA
    • Student
    • No Current Employment Affiliation
  2. How did you first hear about this employment opportunity?
    • Chronicle of Higher Education
    • Conference
    • Personal Referral
    • Other
  3. Are you a SUNY employee eligible for special consideration as a result of retrenchment?
    • Yes
    • No
Documents Needed To Apply
Required Documents
  1. Cover Letter
  2. Resume
Optional Documents