Financial Suppoort Associate #7

1 month ago

Jackson, Mississippi, United States Motlow State Community College Full time
POSITION ANNOUNCEMENT

ACCOUNTS PAYABLE/PURCHASING/CONTRACTS

FINANCIAL SUPPORT ASSOCIATE 7
The Tennessee College of Applied Technology -Jackson is accepting applications for the position of Financial Support Associate 7, Grade Level 8 to provide accounts payable, purchasing, contract reporting support to the institution. This position is a non-exempt position and reports directly to the Coordinator of Fiscal Services.

Minimum Qualifications:

Bachelor's degree and a minimum of 2 years of accounts payable experience OR a high school degree/GED and a minimum of 5 years of accounts payable experience OR a comparable combination of education and experience.

Proficiency in MS Office Suite
Ability to establish and maintain an effective working relationship with the students, the public, and other employees.
Ability to exercise good judgement in evaluating situations and making decisions.
Demonstrated ability to consistently meet deadlines and submit accurate reports with close attention to details.
Demonstrated experience of time management and organizational skills.

Ability and willingness to maintain confidentiality.
Ability and willingness to work as part of a team in a fast-paced office environment.
Ability to organize and prioritize multiple projects at once with minimal direct supervision.
Ability to read and interpret policies, regulations, and manuals.
Preferred Qualifications:
Experience working in accounts payable in a college or university setting.
Experience within a shared services operating environment
Experience in accounts payable at a TBR institution or state administration
Experience with Banner or similar ERP system
Experience with Jaggaer or similar procurement system
Knowledge, Skills, and Abilities:
Knowledge of procurement terminology and practices
Broad knowledge of federal and state laws and guidelines
A willingness and passion to learn new hardware and software systems that are consistent with duties.
Ability to effectively analyze data and inquiries, think critically, and make appropriate decisions.
Effective organizational and time management skills
Ability to work as part of a team or work alone without close supervision.
Strong interpersonal skills
Ability to communicate effectively, both in writing and orally
Ability to understand customer needs and provide quality service.
Ability to maintain confidentiality in compliance rules and regulations, including HIPAA and FERPA guidelines on the disclosure of information.
Responsibilities:

-- JA CKSON


• Purchasing of all items, services used daily, which includes bidding of items/services, when necessary, as well as all bid specs, info and vendor lists as required.
Establishing accounts/credit as necessary with vendors and requesting vendor's forms/W-9's.
Receiving of all items shipped and distribution to the appropriate departments.
Generate tags and assist with yearly inventory of fiscal assets.
Reviews, codes, and enters invoices into database for payment.
Pays all invoices directly to contractors/vendors via check, direct pay, epayable cards, or ACH.
Processes and closes out POs.
Generate and complete monthly, quarterly, and annual purchasing reports.
Serves as liaison to System Office and institution staff in the preparation of contract documents and reports.

Other duties as assigned.
Audit Support & Compliance
Completes all accounts payable related auditing.
Assists with end of fiscal year data collection for accounts payable.
Assists with reconciliation of accounts payable and non-student accounts receivable.
Assists supervisor in audit responses.

SALARY:

In accordance with guidelines established by the Tennessee Board of Regents and the Tennessee Colleges of Applied Technology

POSITION TIMELINE:

Job posting will be available to apply for 30 days. Review of applications will start immediately. TCAT-Jackson hopes to have the position filled no later than July 1, 2024.

APPLICATION SUBMISSION & REVIEW:

To be considered for a position at TCAT-Jackson, you must fill out a TCAT application. You can call the campus and one can be mailed or emailed to you or you can pick one up at any of our campus locations.

Your skills, abilities, qualifications, and years of experience will be evaluated using what is recorded on your application . Please be sure to include the complete Begin and End Dates under your Employment History. Scan and attach required documents in Word or PDF format.

REQUIRED DOCUMENTS: Cover Letter, Resume, and TCAT Application. Mail information to: Sherry Winberry, TCAT Jackson, 2468 Technology Center Drive, Jackson, TN 38301
Or email your documents at sherry.

The Tennessee College of Applied Technology Jackson does not discriminate on the basis of race, color, religion, creed, ethnicity or national origin, sex, disability or age status as a protected veteran or any other class protected by Federal or State laws and regulations and by Tennessee Board of Regents policies with respect to employment, programs, and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: John Hodgson, Vice President, 2468 Technology Center Drive, Jackson, TN 38301, ,

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