Program Assistant

2 weeks ago

Coral Gables, Florida, United States tapwage Full time

Current Employees:
If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click [here]$) to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this [tip sheet]).

General Description (Purpose and Function):
The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research.

At the U, we are committed to attracting a talented workforce to support our mission of transforming lives through education, research, innovation, and service.

Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity, and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work.

We are one of the largest private employers in Miami-Dade County; home to more than 17,000 faculty and staff from all over the world.


The program assistant works closely with the program manager's, program coordinator, and director, to assist in the logistics, planning, and executing of programs that are small to intermediate in scope.


Primary Duties and Responsibilities:

  • Support the program manager, program coordinator, and director on programs including new employee orientations, leadership trainings, facilitation trainings, virtual sessions, and other special events hosted by the department
  • Coordinate parking, create links and communication for participants to ensure they have the information needed to attend session
  • Responsible for the materials preparation, review, setup, and execution for all program sessions
  • Serve as a producer for the online sessions
  • Communicate with participants or HR staff in preparation for sessions to ensure accurate signup
  • Serve as the onsite contact for all program sessions and is required to report back to the program team any issues or problems that may arise in the setup, registration process, or facilitation of sessions
  • Use own vehicle to transport materials to different locations within Coral Gables, Medical, and Marine campus or off site when needed
  • Support program coordinator in maintaining record of trainings in ULearn, zoom or other software
  • Inventory all training material and support program coordinator in managing the inventory

Knowledge, Skills, and Abilities:

  • Strong human relations and interpersonal skills
  • Excellent service mindset and skills
  • Must be proficient in Microsoft Word, Excel, Outlook, and Power Point
  • Ability to work with people with diverse backgrounds
  • Ability to make quick decisions with little to no supervision
  • Must be detailoriented and very organized
  • Having excellent oral and written communication skills is necessary
  • Must be able to handle multiple projects simultaneously, with overlapping deadlines
  • Must be flexible with hours as they will be contingent upon program sessions and event dates and times, with the flexibility to work additional hours including evening and weekends, if needed (minimal).

Education & Work Experience Requirements:

  • Associate's degree
  • One to three years of relevant work experience or transferable skills
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click [here]) for additional information.

Job Status:
Part time

Employee Type:
Temporary - Charge Back (Fixed Term)

Pay Grade:
H4

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