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Corporate Ambassador

2 months ago

Sugar Land, United States HCSS Full time

Corporate Ambassador - Job Description
We're HCSS . We're a software company based in Sugar Land, TX and we provide innovative solutions for the construction industry that helps streamline their operations. Our mission at HCSS is to help customers dramatically improve their business through our innovative, high-quality software and exceptionally helpful service, while providing a great life for our employees. With this mission at the forefront of everything we do, we're recognized as a pioneer and leader in our market and nominated the "Best Companies to Work for in Texas" 15 years in a row.
WHO WE NEED :
Here at HCSS, HR Ops supports the entire employee lifecycle and assists employees and managers in their day-to-day tasks. Additionally, we play a crucial role in developing our people strategy, ensuring that we reach our business goals, as well as making sure employees have access to the resources and benefits they need to be successful.

  • Excellent communication, customer service, and time management skills
  • Detail-oriented
  • Works with urgency and follow-through
  • Driven and innovative
  • Has an operations-based and growth mindset
  • Enjoys managing projects
  • Has at least one year of experience within a corporate business environment
  • Bachelor's degree in business administration preferred

ROLE RESPONSIBILITIES :
In partnership with the HR Ops team, under the supervision of the Director of Internal Audit & Process Improvement, the Corporate Ambassador is the "face of HCSS" - the first face our employees and visitors see when arriving on campus. The Corporate Ambassador is responsible for all office administration, coordination and execution of internal events, and executive assistance for our (internal) Board members. You'll have the professional polish to be poised, polite, and relaxed in most instances, as well as handle awkward or unfamiliar situations with ease and assertiveness. The main responsibilities are listed below:
Front of the House

  • Greet, welcome and sign-in guests as soon as they arrive at the office
  • Direct visitors to the appropriate person and office
  • Answer, screen, and forward incoming phone calls
  • Assist employees
  • Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g.
  • pens, forms and brochures) - reception area includes: welcome board, fish tank, customer map,
  • small conference room and bathroom
  • Provide basic and accurate information in-person and via phone/email
  • Receive, sort and distribute daily mail/deliveries
  • Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
  • Order HCSS Shirts, office, kitchen & facilities supplies and keep inventory of stock
  • Perform other clerical duties such as filing, photocopying, transcribing and faxing
  • Send daily GPS shipments (**must complete Hazardous Battery Shipping certification**)

Internal Events

  • Administer all catering orders
  • Partner with Facilities to coordinate all event operations (preparation, communications, scheduling, etc.), as well as understand and execute the requirements for each event
  • Perform final checks on the day of the event (space, tables, technology, etc.) to ensure everything meets standards
  • Oversee event happenings and act quickly to resolve problems
  • Collect and evaluate feedback from each event

C-Suite Executive Support

  • Book travel
  • Submit expenses
  • Calendar management

BENEFITS & PERKS :
Part of our mission statement is to provide a great life for our employees. We believe that happy employees make for a better company, so we take care of them. Here are a few of the perks we offer:

  • Flexibility for you to work in-office or hybrid.
  • Medical and Dental Premiums.
  • On-site amenities including covered basketball court, soccer field, 200-meter track, etc.
    • 401K with match.
  • Tuition reimbursement.
  • And more