Payroll Associate

3 months ago

Grayslake, Illinois, United States College of Lake County Full time


Payroll Associate

Internal Position Title: Payroll Associate

Posting Number: S02732

Department:: Finance Department

Position Type: Staff

Job Family: Classified

Summary:

College of Lake County is currently looking for a Payroll Associate join our Payroll Department. The Payroll Associate prepares the payroll for all employees of the College, including grant and contract programs.

Why choose the College of Lake County for your next opportunity? The College of Lake County (CLC) offers a competitive salary, excellent benefits that includes Blue Cross Blue Shield of Illinois health, Delta Dental and Superior Vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a compressed work week in the summer (Closed Fridays), generous vacation, sick and personal time off and 14 paid holidays each year.

CLC is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences. CLC achieved a milestone in 2023 with its designation as a Leader College. This national recognition awarded by the Achieving the Dream Network is the result of improved student outcomes through the CLC's relentless commitment to transformational change and the implementation of innovative practices within the student success model over the past few years.

CLC aspires to be a place where every student succeeds, every employee thrives, so that every business achieves and every community grows. Our mission is to be innovative and value-driven in supporting student success through developing and encouraging employees of all backgrounds on their journey toward achieving personal and professional growth.

Required Qualifications:

  1. A high school diploma or equivalent
  2. A minimum of two (2) years work experience demonstrating related technical skills
  3. Proven ability to work effectively and constructively with persons of diverse cultures, language groups, and abilities; demonstrate sensitivity to and ability to work with the diverse academic, socioeconomic, cultural and ethnic backgrounds of community college students, faculty, and staff, including those with disabilities; establish and maintain effective working relationships with those contacted in the course of work.
Desired Qualifications:

Posting Date: 07/10/2024

Closing Date:

Expected Start Date:

Special Instructions Summary:

Pay Rate: $18.77/hr (THIS IS FIRM)

Full-Time/Part-Time: Full Time

Location Grayslake

Total Hours Per Week: 40.00

Work Schedule:

Monday - Friday, Hours: 8:00 a.m. - 4:30 p.m. Hours may vary based on the needs of the college.

Software Testing Required:

Interview Process Requirements: None

EEO Statement:

The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities.

Summary of Essential Functions:

Student/Customer Service: 20%
  1. Respond to inquiries from employees regarding payroll checks, withholding, etc.; refer employee to Administrator as appropriate.
Payroll/Reconciliations/Reporting: 25%
  1. Determine that all salaries are posted to the appropriate accounts as indicated in the labor distribution reports and in accordance with the guidance of the Comptroller and in cooperation with the Director of Business Services
  2. Balance, prepare, and submit quarterly payroll reports
  3. Initiate, prepare, and issue W-2 and miscellaneous revenue forms.
  4. Coordinate all payroll activities in accordance with the systems requirements of the payroll system, and work with the Information Systems Director and staff as necessary.
  5. Perform clerical, secretarial, and other duties as assigned.
Department Operations and Processes: 50%
  1. Prepare the bi-weekly pay checks of all employees.
  2. Ensure that all authorized, or legally mandated, withholdings are withheld, are supported by appropriate documentation, and are forwarded promptly to the appropriate agency with the necessary remittance advice.
  3. Enter employees on the payroll only with the written authorization of the Director of Human Resources or a designee; verify that all employee wages, stipends, payouts, salary increases, and mentor payments have been approved by the Director of Personnel (or designee) and are submitted on appropriate authorization forms.
  4. Review contracts, authorization forms, and notice in change of salary forms to ensure that all amounts being paid are in accordance with current documentation.
  5. Verify the enrollment for Life Insurance, Long-Term Disability, Health and Dental Insurance, prepare billings and records for all payments for current employees and for employees on Leave of Absence who are continuing insurance, or those who have opted for COBRA.
  6. Ascertain that all student workers wages are submitted on proper authorization forms, with the approval of the Director of Financial Aid, or designee, before entering into the payroll system.
  7. Process direct wire transfer deposits of payroll checks.
Other: 5%
  1. Other duties as assigned
  2. Assist with Payroll projects
To apply, visit

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