Campus Operations Coordinator

EF High School Exchange Year is seeking positive, energetic, and responsible individuals to work with international high school exchange students at its Welcome Days program held on the EF Academy campus in Thornwood, NY. Welcome Days provides participants with a memorable New York City experience, valuable communication skills, and strong bonds with other exchange students before they embark on their high school exchange year.

The ideal candidate:

Is comfortable liaising with facilities staff, ensuring that the needs of the program are met and that relationships are maintained
Has an exceptional ability to assess interpersonal dynamics between staff for the purpose of building cohesive teams
Has a high emotional intelligence
Is highly organized and has experience working with a large-scale student program
Enjoys problem solving, is solutions-oriented and remains calm in fluid situations
Proficient to Advanced skill level in Microsoft Suite, especially Excel
Is able to work with many stakeholders, while putting the needs of the program first
Is solutions-oriented in managing a time-sensitive workload
Has experience working with and managing a predominantly intern-level staff
Is enthusiastic, patient, creative, flexible and has a great sense of humor
Is an exceptional team-player and enjoys working with dynamic colleagues
Is equipped to work late hours (past midnight) 1x per week or more

Main responsibilities of the Campus Operations Coordinator include communicating program needs with facilities staff and campus partners, managing rooming assignments and space bookings, handling the distribution of all keys, meal planning, assisting with oversight of student transportation on arrivals/departures and NYC trip day, ensuring that the campus is ready for each group of students, and helping all staff feel supported in their roles. Must have valid driver's license and be comfortable driving a minivan and 15-person van.
EF Welcome Days is broken up into six (6) sessions and includes Senior Staff and all-staff trainings as detailed below.
Senior Staff arrivals: July 8
Senior Staff training: July 9-11
All-Staff Training: July 12 - July 16
Week 1: July 17 - July 20
Week 2: July 24 - July 27
Week 3: July 31 - August 3
Week 4: August 7 - August 10
Week 5: August 14 - August 17
Week 6: August 21 - August 24
Staff departures: August 25
The Campus Operations Coordinator position is a part of our Senior Staff, who are collectively responsible for the smooth operation of a fast-paced and ever-changing summer program. All Senior Staff candidates must be available for the full duration of our summer season.
The Campus Operations Coordinator is estimated to work around 45-60 hours per week at $17/hour, with any overtime hours being paid at time and a half. All summer staff are responsible for their transportation to and from the Welcome Days location and are provided room and board for the duration of the program. All staff are required to complete two online training modules to familiarize themselves with the EF High School Exchange Year program and attend a training prior to students' arrival.

---