project assistant

Found in: beBee jobs US - 1 week ago

Normal, Illinois, United States Department Of The Army Full time
Summary

THIS IS A NATIONAL GUARD TITLE 5 EXCEPTED SERVICE POSITION.

This National Guard position is for a PROJECT ASSISTANT (TITLE 5), Position Description Number T0041000 and is part of the IL MILPO, National Guard.



Duties

As a PROJECT ASSISTANT (TITLE 5), GS-0303-6/7, you will serve as the Project Assistant responsible for providing program/project operational support to the assigned office in the accomplishment of the organizational mission, vision, goals and objectives.

Major Duties - This is NOT an all-inclusive list:

  • Review, interpret and apply administrative guidelines applicable to project operations.
  • Compile and maintain information and statistical data to prepare various recurring and non-recurring reports on operational and administrative matters.
  • Research files and contacts appropriate personnel for data; formulates reports and facilitates transmittal.
  • Review e-mail and office calendar; engage office personnel to deconflict workloads, schedules, and leave, ensuring meetings, inspections and events are properly covered.
  • Perform work related to the practical and technical aspects of office administration assistance for projects/programs including issues related to budgeting, supply management and purchasing, personnel administration, time keeping, data processing, project tracking and files management.
  • Work requires an in-depth understanding of the organizations mission and how the functional areas interrelate along with a broad understanding and procedural knowledge of budgeting, purchasing, personnel and information processing so that the incumbent can perform duties and advise on how to apply budgeting, purchasing, personnel and information processing procedures.
  • Collect data for office operations, analyze the data, set up controls to monitor them and independently troubleshoots as needed.
  • Prepare a variety of written correspondence (i.e., emails, and memorandums), guidance, reports, program direction and/or policy letters for dissemination to other offices within the organization.
  • Prepare presentations and spreadsheets or assist others with presentation preparation and recommends improvements to ensure a clear, concise presentation.
  • Prepare a variety of correspondence from rough draft or clean copy with responsibility for format, grammar, accuracy, and conformity to all applicable guidance and administrative procedures of the organization.
  • Coordinate with support entities such as logistics and information technology in order to arrange and execute presentations, classes, and other events hosted by the office.

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