Senior Secretary

Title: Sr Secretary

Employee Classification: CS

Pay Grade: CS 05

Division: Academic and Student Affairs

Department: College of Arts and Sciences

Campus Location: Main Campus

General Summary

Provide secretarial assistance to Academic Department Head/Director or the equivalent level administrator. Requires independent knowledge of the policies and procedures of a major operating unit.

Principal Duties and Responsibilities

• Answer questions from Faculty, staff, students, and interested persons on University and Departmental policies and procedures.
• Answer inquiries from visitors and telephone calls, or refer them to appropriate personnel.
• Use word processing, spreadsheet, and data processing software on computer systems.
• Type and proof correspondence, forms, and reports.
• Maintain and monitor sick and annual leave information, employee schedules, payroll, budgets, and other Departmental records.
• Read and interpret incoming mail, and assemble files and other materials to facilitate reply by supervisor, and respond to inquiries.
• Maintain statistics; code and monitor expenditures for the Department.
• Initiate and prepare requisitions for materials, supplies, and services
• Coordinate meetings; and schedule conferences, facilities, and services.
• Operate common office equipment.
• Assist in the training or orientation of new employees.
• Prepare travel and accommodation arrangements.
• If applicable to area of assignment, adhere to any and all NCAA, Mid-American.
  Conference and Eastern Michigan University policies, rules, regulations, and operational procedures.
• Perform related departmental duties, as required.

Minimum Qualifications:

• Ability to read, write, interpret instructions, and perform basic arithmetic, typically acquired through the completion of a high school education, is necessary.
• Three years of secretarial experience is necessary.
• One year of experience, which provides knowledge of University policies, procedures, and regulations, is desirable.
• Basic personal computing skills to utilize word processing and/or spreadsheet applications, and perform file management functions, are necessary. Knowledge of specific software applications utilized in the area of assignment may be desirable.
• A specific typing speed may be required depending on departmental needs, and it should be noted at time of posting.
• Knowledge of the University's Red Flags Rule and Identify Theft Prevention Policy and Procedure.

Preferred Qualifications:

Special Instructions:

Appointment Percentage:

100%

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