Coordinator, Workplace Services

1 month ago

Beverly Hills, California, United States United Talent Agency Full time
UTA seeks an experienced and detail-oriented Workplace Services Coordinator to support a fast-paced facilities department.

The Coordinator will be the first point of contact for internal customers seeking support or information regarding the facility and manage office functions including:

work order coordination, event set-up and deconstruction (chairs, tables, heat lamps, etc); reports deficiencies as well as suggestions for building or process improvement.

Additionally, the Coordinator will manage all outside contractors/vendors in support of the Facilities Department, including maintaining records, invoices, and contracts, coordinating project activities, and providing scheduling support.

This is a full-time position with benefits and will pay $25 per hour.

What You Will Do

  • Handle daily building inspections and ensure facility and all employee work areas consistently clear/tidy/ exceed OSHA and Fire Safety guidelines
  • Correspond email inquiries by clarifying desired information; researching, locating, and providing information.
  • Resolve problems by clarifying issues; researching and exploring answers and alternative solutions; implementing solutions; escalating unresolved problems.
  • Process invoices and distribute for approval, and maintain invoice file.
  • Help with general handy work such as hanging artwork/pictures, moving furniture, unloading/lifting heavy boxes, putting small furniture items together, fixing broken desks and office chairs.
  • Participate in the planning and execution of various personnel moves in and around building and offsite locations as needed.
  • Assist with setting up new employees office space, equipment and supplies.
What You Will Need

  • 1+ years experience in facilities, management, or similar role
  • Familiarity with computerized maintenance management systems.
  • Must be able to work and communicate professionally, verbally, and in written form with internal and external customers.
  • Demonstrated excellent customer service skills.
  • Ability to exercise good judgment with sensitive and confidential information.
  • Self-starter; able to learn new functions quickly and accurately; anticipate departmental needs and take proactive steps to follow through with proposed solutions or alternatives.
  • Remain calm under pressure and work well with various personality types.
  • Extremely detail-oriented, organized and able to multi-task in a fast-paced environment.
  • Ability to meet deadlines and adjust to changing priorities.
  • Ability to work overtime and weekends for moving, inspection and renovation projects as needed.
  • Must be highly organized, attentive, has a sense of urgency, flexible and able to deal with frequent interruptions and changing priorities.
What Will You Get

  • The unique and exciting opportunity to work at one of the leading global entertainment companies
  • Access to the tools, leadership, and resources you will need to create and drive a center of excellence
  • The opportunity to do the best work of your career
  • Work in an inclusive and diverse company culture
  • Competitive benefits and programs to support your well-being
UTA unites ideas, opportunities and talent.

The company represents some of the world's most iconic, barrier-breaking artists, creators and changemakers – from actors, athletes and musicians to writers, gamers, and digital influencers.

One of the most influential companies in global entertainment, UTA's business spans talent representation, content production, as well as strategic advisory and marketing work with some of the world's biggest brands.

Affiliated companies include Digital Brand Architects, KLUTCH Sports Group, Curtis Brown Group, and MediaLink. UTA is headquartered in Los Angeles with offices in Atlanta, Chicago, Nashville, New York and London.

UTA and its Affiliated Companies are Equal Employment Opportunity employers and welcome all job seekers including individuals with disabilities and veterans with disabilities

Reference:
ECNJOBID in the application

  • Coordinator, Workplace Services

    4 weeks ago

    Beverly Hills, California, United States United Talent Agency Full time

    UTA seeks a detail-oriented Coordinator, Workplace Services in a fast-paced Corporate Services Department based in Beverly Hills. The Coordinator will be the first point of contact for internal customers seeking support or information regarding the facility and will manage workflow processes for the department. We are seeking a Coordinator who is passionate,...

  • Administrative Assistant, Workplace Services

    1 day ago

    Beverly Hills, California, United States United Talent Agency Full time

    UTA seeks a detail-oriented Assistant to support the Director of Corporate Services in a fast-paced Corporate Services Department in Beverly Hills, CA. The ideal candidate will have prior professional office work experience with excellent organizational skills and the ability to manage multiple projects at once. The candidate must thrive in a project-heavy,...

  • Client Service and Boutique Admin Coordinator

    1 month ago

    Beverly Hills, California, United States Richemont Full time

    MAIN PURPOSEReporting to the IWC Boutique Manager, the Client Service and Boutique Admin Coordinator is responsible for managing the daily boutique operations along with the after-sales of the boutique. The responsibilities include managing all aspects of the day-to-day processes, including key administrative support for transactional activities, financial...

  • Referral Coordinator- J2 T1

    3 weeks ago

    Beverly Hills, California, United States E-Solutions IT Services Private Limited Full time

    Certification is required: BLS CertificateMinimum Years of experience: 2 yearsJob description:13 weeks but candidates must be willing to go direct after this temp assignment The Referral Coordinator is responsible for all administrative processing in regard to patient's personal and insurance information for a group of dialysis clinics. This individual...

  • Grant/Contract Coordinator

    1 month ago

    Beverly Hills, California, United States Cedars-Sinai Full time

    Job DescriptionWe invite you to consider this great opportunity with Cedars Sinai, a healthcare organization at the forefront of innovation and ranked #1 in California and eight years in a row on the "Best Hospitals" Honor Roll by U.S. News & World ReportUnder direct supervision from the designated Manager of Sponsored Research and Funds Administration...

  • Coordinator, Finance

    1 week ago

    Beverly Hills, California, United States United Talent Agency Full time

    UTA Culture & Entertainment Marketing seeks a Finance Coordinator in our Los Angeles office who will be responsible for client invoicing approval, processing and collection in partnership with our Sales Operations team. The Finance Coordinator will be responsible for supporting a portfolio of 50+ corporate brands across the department.UTA Culture &...

  • Program Manager, Ambulatory Services

    3 weeks ago

    Beverly Hills, California, United States Keck Medicine of USC Full time

    The Program Manager is responsible for growth, planning, programming, development, for services, operations and patient experience related to the specific service including transitions of care between the inpatient and outpatient services.The Program Manager is responsible for growth, planning, programming, development, for services, operations and patient...

  • GUCCI Team Coordinator

    4 weeks ago

    Beverly Hills, California, United States Gucci Full time

    If you are a Dream-maker, this is the place for you. Together, we'll create the real fabric of Gucci. A community of people united by the same passion: breaking new ground in the fashion world and beyond.Role MissionAs a Gucci Team Coordinator, you will be responsible for providing overall store support to the front and back of house teams with various sales...

  • Budget Coordinator II, Billing Compliance/Charge Review

    4 weeks ago

    Beverly Hills, California, United States Cedars-Sinai Full time

    Job DescriptionHighly qualified candidates, residing in California, Arizona, Nevada, Oregon, Texas, Colorado, Minnesota, Florida, and Georgia, will be considered for remote work.The Budget Coordinator II develops complex clinical trial budgets for industry, National Institutes of Health (NIH), and investigator-initiated clinical research. Evaluates research...

  • Budget Coordinator II, Billing Compliance/Charge Review

    3 weeks ago

    Beverly Hills, California, United States Cedars-Sinai Medical Center Full time

    Job Description Highly qualified candidates, residing in California, Arizona, Nevada, Oregon, Texas, Colorado, Minnesota, Florida, and Georgia, will be considered for remote work. The Budget Coordinator II develops complex clinical trial budgets for industry, National Institutes of Health (NIH), and investigator-initiated clinical research. Evaluates...

  • Administrative Assistant

    3 weeks ago

    Beverly Hills, California, United States United Talent Agency Full time

    UTA seeks an Administrative Assistant at our HQ in Beverly Hills to support executive in our Corporate Workplace Services department. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage multiple projects in a fast-paced...

  • Saint Laurent Assistant Store Director Beverly Hills

    4 days ago

    Beverly Hills, California, United States SAINT LAURENT Full time

    We are currently seeking an Assistant Store Director who will report to the Store Director as part of our dynamic team.ROLEYou will lead the Department Manager and store sales team to meet and exceed all sales goals and KPI's. You will also be responsible for promoting brand engagement to customers, in order to guarantee the quantitative and qualitative...

  • Occupational Therapist, Home Health Per Diem

    3 weeks ago

    Beverly Hills, California, United States Humana Full time

    DescriptionResponsibilitiesAs a Home Health Occupational Therapist, you will:Assess/screen patient's daily living/work-related skills and develop therapeutic retraining programs with measurable objectives. Administer and interpret diagnostic and prognostic tests of function to patients in their homes or other settings to assist the physician in evaluating...

  • Water/Sewer Foreman

    3 weeks ago

    Beverly Hills, California, United States City of Beverly Full time

    The Department of Public Services Water/Sewer Foreman supervises in the installation, maintenance and repair of water service lines, meters, equipment and other appurtenances of the water supply system; supervises the operation and maintenance of sewer lift stations; performs related work as required. Also acts as the Cross Connection Control Coordinator....

  • Assistant to Agent, Unscripted TV

    1 month ago

    Beverly Hills, California, United States Gersh Full time

    Gersh has been a force in the entertainment industry since its founding in 1949.With a commitment to excellence and hands-on representation, Gersh – a full-service agency with over 300 staff, including more than 130 agents – has earned an unrivaled legacy in Hollywood.In 2023, an equity investment from Crestview Partners signaled a new era for the...

  • Sales Supervisor, Rodeo Drive

    2 days ago

    Beverly Hills, California, United States AMIRI Full time

    Purpose and ObjectiveAMIRI is looking for a charismatic Sales Supervisor to join its Beverly Hills location The AMIRI Sales Supervisor is responsible for delivering quality client service, act as a positive role model to the team, and assist Management in their effort to achieve store sales and maximize profitability through the effective management and...

  • Client Advisor, Rodeo Drive

    4 weeks ago

    Beverly Hills, California, United States AMIRI Full time

    Purpose & ObjectiveAMIRI is looking for an enthusiastic Client Advisor to join the Company's Beverly Hills location The AMIRI Client Advisor is responsible for delivering quality client service, achieving individual sales goals, building lasting dynamic client relationships through expert product knowledge and selling techniques, as well as understanding...

  • Clinical Research Associate I

    1 day ago

    Beverly Hills, California, United States Cedars-Sinai Full time

    Job DescriptionPrincipal Investigator, Wei Gao, PhD is looking for a Clinical Research Associate to join the teamWhen the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai, and it's just one of...

  • Clinical Research Associate I

    1 month ago

    Beverly Hills, California, United States Cedars-Sinai Full time

    Job DescriptionPrincipal Investigator, Wei Gao, PhD is looking for a Clinical Research Associate to join the teamWhen the work you do every single day has a crucial impact on the lives of others, every effort, every detail, and every second matters. This shared culture of happiness, passion, and dedication pulses through Cedars-Sinai, and it's just one of...

  • Specialist, Agent Trainee Program

    1 month ago

    Beverly Hills, California, United States United Talent Agency Full time

    UTA seeks a Specialist to support our Agent Training Program team. The position will run point on a broad spectrum of tasks relating to developing Early Career colleagues. Qualified candidates must have precise, detailed-oriented organizational skills, as well as excellent communication and writing abilities. Candidates must have the ability to manage...