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Sales Support Coordinator

4 months ago

Broken Arrow, Oklahoma, United States Alfa Laval Full time

At Alfa Laval, we always go that extra mile to overcome the toughest challenges. Our driving force is to accelerate success for our customers, people and planet. You can only achieve that by having dedicated people with a curious mind. Curiosity is the spark behind great ideas. And great ideas drive progress.

Who you are

You are a self-motivated team player with the ability to easily network in an international and cross-cultural environment, working in line with Alfa Laval drivers; Action, Interaction, and Satisfaction. You are driven and see solutions rather than problems, effectively prioritizing and executing tasks.

About the position:

We are seeking a Sales Support Coordinator position to provide administrative and sales support to the Sales Management Team. This position will support execution of communications programs and marketing activities for Alfa Laval Air Products, to include the following:

  • Handle activities around the planning of sales meetings and trainings attended by outside personnel.
  • Coordinate meeting arrangements for both internal and external meetings (order equipment, meals, etc. as required). Set up videoconferences as needed, including having all invitees "dialed up" in time for the meeting.
  • Maintain reports/presentations (Word, Excel and/or Power Point) by entering/changing data as directed by team member. Post information as directed and maintain the timeliness of these exhibits.
  • Set up and maintain a calendar of events to include visitors scheduled into the facility as well as any other special events. Identify the names of the visitors, companies represented and reason for the visit. Communicate this information to members of the Sales and Management Teams.
  • Make copies, prepare manuals, etc for distribution.
  • Participate in and/or carry out special projects and assignments as needed.
  • Support corporate activities related to advertising and marketing initiatives for various print and online media.
  • Develop communications related to organizational topics and issues, initiatives, activities, product launches, market successes, etc., including submission to global internal communications.
  • Support production of job posters and marketing material for sales team.
  • Coordinate and manage participation in exhibitions, trade shows, events, "lunch and learns," etc.
  • Prepare and implement internally oriented presentations and events.
  • Execute activities within the Alfa Laval Brand, implementing the identity guidelines with all applications, e.g. templates, graphics, images and other tools and initiatives.
  • Order and maintain promotional items inventory.
  • Follows all safety policies and company-wide safety requirements; encourages action assuring safe behavior; confronts unsafe behavior and conditions proactively and positively.
  • Complies with all company policies and procedures.
  • Conducts himself/herself in a considerate, professional, cooperative and helpful manner toward fellow employees, customers, vendors and visitors.

What you know:

You have a high school diploma or equivalent with 3+ years of experience in administrative assistant responsibilities, with preference in a manufacturing environment, to include the following:

  • Working knowledge of PC operating system, Microsoft software packages – including Share, FrontPage, electronic publishing software – including PhotoShop, desktop publishing software – including PageMaker and/or InDesign, etc.
  • Ability to develop and maintain strong relationships across all levels of the organization.
  • Strong team player with a demonstrated level of collaboration and organizational skills.
  • Balanced creative and analytical approach.
  • Ability to maintain high levels of confidentiality with ability to multitask.
  • Comfortable working in a fast paced, changing environment.
  • Good written and oral communications skills required – preferably in a business-to-business environment and/or with industrial markets.
  • Experience with marketing communications activities eg – public relations, advertising, internal communications, trade shows, direct marketing, etc.
  • Experience writing for sales channels and customers, and related publication production preferred.
  • Demonstrated skills with electronic marketing communications and related electronic media (webinars, e-trade shows, banner ads, etc.) is preferred.

PHYSICAL & ENVIRONMENTAL FACTORS:

  • (lifting, climbing, standing, equipment and/or motor vehicle use).
  • extended periods sitting at a desk.
  • Environmental Factors (hazardous materials, work location, work surfaces, exposure).

What's in it for you:

We offer a challenging position in an open and friendly environment where we help each other to develop and create value. Your work will have a true impact on Alfa Laval's future success. Our benefits-eligible associates enjoy healthcare, dental and vision plans, a robust wellness program, generous 401(k), paid holidays, paid time off benefits, and more. At Alfa Laval, we carefully consider a wide range of factors to determine your total compensation package. We rely on market indicators and consider your specific job, background, skills, and experience to get it right.

EEO/Vet/Disabled Employer