Early Head Start Compliance Specialist

3 weeks ago

Miami, Florida, United States ELC Full time

Job Summary:

The Early Head Start Compliance Specialist (CS) is responsible for working with The Early Head Start Compliance Manager and Programmatic staff to create a culture of excellence and accountability. The CS ensures data is accurate and timely for program planning and decision-making. The CS will ensure accuracy by being informed of the latest local, state and federal regulations and enforcing proper interpretation of the regulations. The CS will ensure timely results by implementing a systematic and ongoing system for gathering, analyzing and sharing information.

The CS will be responsible for assisting in internal reviews of all Early Head Start contracts including but not limited to child care partners, consultants, and support services. Provides reports to Early Head Start Fiscal and Programmatic Manager regarding compliance issues identified through on-site visits, data collection, evaluation and reporting.

Essential Duties and Responsibilities:

General:

  • Contributes to the program's strategic planning.
  • Provides recommendations for relevant policies and procedures.
  • Assists and trains new childcare partners for contractual compliance.
  • Works collaboratively with all Early Head Start content area managers and corresponding staff.
  • Ensures confidentiality of all records observed or written.
  • Reviews Scope of Work for relevant contracts and ensures compliance.

Audits:

  • Conducts compliance reviews, fiscal and programmatic of external contracts, as directed.
  • Conducts internal and external reviews of fiscal and programmatic operations for compliance with contracts; Early Head Start policies and procedures; and local, state and federal regulations.
  • Evaluates the effectiveness of the program and child care partners' internal controls.
  • Maintains a system for on-going compliance monitoring and reporting of all program noncompliance findings
  • Conducts unscheduled visits as needed or at the request of the EHS Compliance Manager.
  • Conducts follow-up visits to ensure successful correction.

Reporting and Scheduling:

  • Develops and recommends a qualitative and quantitative process for collecting, tracking, and analyzing outcomes.
  • Interprets, clarifies, and ensures compliance with local, state and federal regulations
  • Supports the development of Early Head Start Policies and Procedures
  • Provides reports to the EHS Compliance Manager regarding compliance issues identified through on-site visits, data collection, evaluation and reporting.
  • Creates reports that provide individual and/or cumulative results/findings.
  • Analyzes results to be used for program planning and decision-making.

Experience and Training:

  • Bachelor's Degree in Psychology, Early Childhood, Finance, Accounting, and/or Business Administration
  • Auditing Experience
  • Ability to learn and interpret federal, state, and local regulations.
  • Experience with grants, preferred but not required,
  • Superior communication and interpersonal skills highly desirable; must be highly self-motivated and self-directing
  • Must be willing to travel all areas, as needed, within the South Florida areas to perform required tasks and provide own reliable transportation. Requires a valid Florida Driver's License, a good driving record and automobile insurance, as required by the Early Learning Coalition driving policy

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