Medical Staff Program Assistant

Found in: beBee jobs US - 3 weeks ago

Crow Agency, Montana, United States Department Of Health And Human Services Full time
Summary

This position is organizationally located in Branch of Medical Staff Services, Division of Clinical Services, at the Crow Service Unit, and works under the supervision of the Chief Medical Officer. The purpose of this position is to coordinate all administrative aspects of the Service Unit's Medical Department.



Duties
  • Ensure new employee orientation is completed within the required time frame for all medical staff, temporary employees within the medical staff and all medical staff contractors, assist in management of Quality Improvement (QI) and Performance Improvement (PI) projects for the medical staff.
  • Coordinate ongoing recruitment of providers and medical students (i.e., updating and sending recruitment letters, maintaining files and follow-up letters for recruits/students and assist in making site visit and/or interview arrangements and housing arrangements for the recruits).
  • Maintain files, records and calendar follow up system for providers concerning logs, inventory files and competency files with all continuing medical education (CME) attendance records, correspondence, recruiting actions, maintain Providers Schedule for emergency room (ER) and both clinics etc., and ensures that responses are prepared in a timely matter.
  • Arrange for meetings, reserves meeting rooms, notifies participants and prepares agenda from notes or verbal instructions, takes notes/minutes of meetings and summarizes major points of meetings; receives telephone calls and utilizes knowledge of the organization, programs, operations and procedures to make proper disposition of inquiries. Proper correspondence of patients or providers complaints, answer phones courteously, etc.
  • Initiate and process applications for medical staff membership, initiate background research on all applicants. Manage a variety of reports and data to include appropriate tracking systems and miscellaneous tasks as and when the need arise.

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